HomeMy WebLinkAboutResolution 2012-086 N.C.S. 06/18/2012 Resolution No. 2012-086 N.C.S.
of the City of Petaluma, California
AUTHORIZING THE PURCHASE OF TYLER/EDEN PERMITTING
SOFTWARE IN THE AMOUNT OF $84,120
WHEREAS, the City of Petaluma's most recent financial audit recommended
improved integration of the City's permitting system with its financial system, and,
WHEREAS, the City's Economic Development Strategic Plan recommends streamlining
of permitting, including expansion of the functionality of the City website; and,
WHEREAS, the current permitting system is based on a software system that has not
performed adequately for integration purposes, does not allow access over a broad base of City
users and is over sized to serve the current size and functions of the Community Development
Department and other City users; and,
WHEREAS, the Eden Building Permit Module ("Eden system") is the same software
used for the City's financial system and therefore will facilitate better integration of the
permitting system and the financial system; and,
WHEREAS,the Eden system will reduce annual maintenance costs over time and allow
permit information to be available to all City staff, rather than a limited number of users; and,
WHEREAS, the Eden system will feature web interfaces for a variety of permit types
and facilitate online information gathering, application, submittals, tracking and inspections for
use by the permittees, the City and the general public; and,
WHEREAS, the City has obtained a cost quotation from Tyler Technologies for the
Eden system which was previously competitively bid and awarded through the National Joint
Purchasing Alliance, and therefore conforms to Petaluma Municipal Code section 4.04.100,
providing an exception to a City formal bid process.
Resolution No.2012-086 N.C.S. Page 1
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
The City Council authorizes the City Manager to execute purchasing documents to
acquire permitting software, training and consulting services and one year of annual maintenance
from Tyler/Eden not to exceed the sum of$84,120, plus travel costs and applicable sales,
personal property or other similar taxes, as outlined in the.Sales Quotation from Tyler
Technologies dated April 24, 2012 and attached hereto as Exhibit A.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the proved as to
Council of the City of Petaluma at a Regular meeting on the I Sil day of June,2012, form:
by the following vote:
ity Attorney
AYES: Albertson, Barrett, Mayor Glass, Harris,Healy, Kearney,Vice Mayor Renee
NOES: None
ABSENT: None
ABSTAIN: None
ffr
ATTEST: . • 1&AJ�i�.�I I�//'I!►'i/.��
leputy City Clerk Mayor
Resolution No. 2012-086 N.C.S. Page 2
Exhibit A
Quoted By: Christina Hendrickson
e eo: t er Date: 06/07/2012
�oe#� Quote Expiration: 07/30/2012
0 te.fnobw...
Quote Name: Permits& Inspections
Quote Number: 19241
Sales Quotation For:
Tim Williamsen Mr. Phone: (707)778-4573
City of Petaluma
PO Box 61 Fax:
Petaluma,CA 94953 Email: timw @ci.petaluma.ca.us
1 Software
"ILtiitl Sgetliit t 145,fg' Eateti: Discount_'4 Snf
Pi ee
CS-PERM-SW-L Permits/Inspections-Software 1.00 $36,000.00 $36.00000 $7,200.00 $28,800.00
"CS=WBPISW-E PermitsNeb:Extension—Software 1100 $18000'00 $18.000.00 - $3,600:00 $14,400.00
Total: Total:
$10,800.00 $43,200.00
2 Services
Consulting
odal :t Description tlty PPx steZVAF, �`Dtswunt Consulting '`
2 Pr ee x fix°_ k. " '
CS-PER M-CS-I Permits/Inspections-Consulting 4.00 $1,200.00 $4,800.00 50.00 $4,800.00
Total:
$4,800.00
Training
r
�t & Qllan i'ICe z ca '
CS-PERM-TR-E Permits/Inspections-Training 16.00 $1,200.00 $19,200.00 $0.00 $19.200.00
Total:
$19,200.00
Conversion
todeh# '.ti D scrtption � ' - ��,� Pri Dtseou Conversion�` ta(
CS-PERM-CV-E Permits/Inspections-Conversion 6.00 $1.200.00 $7,200.00 50.00 $7,200.00
Total:
$7,200.00
Total Total Total Total Total
Other Consulting: Training: Conversion Services:
Services: Services:
$0.00 $4,800.00 $19,200.00 $7,200.00 $31,200.00
Total Training Total
Days: 16 Consulting
Days:4
Resolution No.2012-086 N.C.S. Page 3
3 Maintenance
;Qii2n P`ric D79cuunh,n., ,4t`N1aiutenn 'll
u
. ricefiA 7 qi'. r
CS-PERM-SP-E Permits/Inspections- Support 1.00 $6,480.00 $6,480.00 $0.00 $6,480.00
CS WBPI SP=-E; Permits Web Extension ,Support • 100 $3440.00` $3.240;00 50!00 .$3,240.00
Total: Total:
$0.00 $9,720.00
Summary Fees Maintenance
Total Software $43,200.00 $9,720.00
Total Services $31,200.00
Summary Total $74,400.00 $9,720.00
Comments
Tyler's quote contains estimates of the amount of services needed,based on our preliminary understanding of the size and-scope of your
project. The actual amount of services depends on such factors as your level of involvement in the project and the speed of knowledge
transfer.
Prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy.
ESTIMATED TRAVEL -$1700.00 per trip.
Tyler's prices do not include applicable local,city or federal sales,use excise, personal property or other similar taxes or duties,which you
are responsible for determining and remitting.
For existing EDEN Clients, the fees are billed as follows:
- 100%of Application Software License Fees upon delivery of the software products
- 100%of the Year 1 Application Software Maintenance Fees are billed upon Initiation(first day of training)
-Services and associated expenses as provided/incurred.
Payment is due within 30 days of invoice receipt. Quote is subject to existing Contract.
***The pricing included in this quote meets or exceeds the NJPA discount pricing.
Customer Approval: Date:
Print Name: P.O. #:
All primary values quoted in US Dollars
Resolution No.2012-086 N.C.S. Page 3