HomeMy WebLinkAboutAgenda Bill 3A 09/14/2009CITY OF PET.ALUMA, CALIFORNIA ^,
AGENDA II~I~ September 14, 20(
Agenda 'T'itle: 1Vleeting Date:
Resolution accepting the Claims and Bills from July, 2009 September 14, 2009
1Vleeting'I'ime: 7:00 P1VI
Category: ^ Presentation ^ Appointments ®Consent ^ Pu.blic Hearing ^ Unfinished Business ^ New Business
Department: Director: Contact Person: Phone Number:
Finance Tamera Haas Tamera Haas 707-778-4323
Total Cost of Proposal or Proect: Name. of Fund:
None None
Amount Budgeted: Account Number:
None None
Current Fund Balance:
Recommendation: Tt is recommended that the City Council take the following action:
Accept the City of Petaluma Claims and Bills for July, 2009
1. ^ First reading of Ordinance approved. unanimously, or with unanimous vote to allow posting prior to second reading
2. ^ First reading of Ordinance approved without unanimous vote: Ordinance has been published/posted prior to second
reading; see Attachment
3. ^ Other action requiring special notice: Notice has been given, see Attachment
.Summary Statement:
The City of Petaluma pays claims and bills on a biweekly (or more frequent) basis, by means of checks or
electronic funds transfers. The City's monthly check register lists disbursements in check order, with electronic
funds transfer number (4 digit number) first, followed by check number (5 digit number). Each payment shows a
vendor name, the City's vendor number, the fund, the cost center number, an expenditure account number, a
project number (if applicable), a brief description of the expenditure and the disbursement amount. Original
check register has been reviewed and approved by the City Auditor and the City Manager. It is on file in the City
Clerk's office. This is the link to the website version of the check register:
http://petaluma.granicus.com/ViewPublisher.php?view id=3
Information on the expenditure account numbers is included in the City's chart of account, which is available in
the Finance de artment.
Attachments to Agenda Packet Ttem:
Resolution to Accept the Claims and Bills
Reviewed b Finance Director: Reviewed by City Attorney: A roved i . ana~er:
Rev. # Date Last Revised: File:
)9
CITY ®F PETALgJ1VIA, CALIFORNIA
SEPTEMBER 14, 2009
AGENDA DEPORT
FOR
CLAIMS AND BILLS F®R .IDLY, 2009
RECOMMENDATION:
Accept the City of Petaluma claims and bills for July, 2009
2. BACKGROUND:
The City Charter requires that all Claims and Bills are examined by-the City Auditor and approved by
the City Manager. Section 64 (Office and Duties of the City Clerk and Auditor) of the Petaluma
Charter states:
Charter Section 64 provides, in part: The Auditor shall examine all payrolls, bills and other claims
and demands against the City, and shall issue no warrant or check for payment unless he finds the
claim is in proper form, correctly computed and duly certified; that it is justly and legally due and
payable; that a budget appropriation has been made therefore which has not been exhausted, or that
the payment has been otherwise legally authorized; and that there is money in the City Treasury to
make payment. (Reso. No. 101, ch.204, 6-23-51; Reso. No. 1, 6-13-61).
i)i~~ir~crnN~
The City presents all paid Claims and Bills to the City Council for review and acceptance. The City's
check register lists payments made by electronic fund transfers first, and afour-digit number
identifies them. The payments made by check are listed next, and afive-digit number identifies them.
4. FINANCIAL IMPACTS:
Claims for July 2009, for all funds, total $4,882,789.81. Of that amount $270,879.71 are claims in the
General Fund. The balance of the claims in all other funds is $4,61.1,910.10.
CITY OF PETALUMA, CALIFORNIA
RESOLUTION TO ACCEPT CLAIMS AND DILLS
WIFIEREAS, the City Charter requires that the City Auditor shall examine all claims and bills and the City
Manager shall approve them for payment; and
WIIEREAS, the following claims and bills have been examined by the City Auditor and have been approved
for payment by the City Manager:
Check Numbers: 93470-94032
Electronic Fund Transfer Numbers: 5694-5741
NOW, TIIEREFORE, DE IT RESOLVED that the City Council accepts said claims and bills as paid.