HomeMy WebLinkAboutAgenda Bill 3E 09/14/2009~ e°
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CITY'OF PETALUMA~ CALIFORNIA ~ • ~
~~~~ ~,~, September 14, 2009
A;;end`a ~'it1e: Resolution Ratifying Application to the California ReLeaf 1Vleeting Date: Sept. 14, 2009
20.09 Tree-Planting Grant Program for $2,504 for the E Street Tree Planting
.Project, and Authorizing City .Manager to Receive the Funds Meeting ~'ime: 7:00 PM
Category: ^ Presentation ^ Appointments ~ Consenf ^ Public Hearing ^ Unfinished Business ^ New Business
Department: Dire tor. Contact Person: Phone lyumber:
Public Works Vin en ar~jengo
~( Ron DeNcola 707-778-4321
'T'otal Cost of Proposal or!Pro_iect: )•1~nae of Fund: 2240 Parks & Rec Grants
$2-,504 in grant funding..
$2,565 match (donations & volunteer hours) Account Number: 49910
$5,069
Current- Fund Balance: $3,700
AmountBud~eted: Onee the grant is awarded, expenses
submitted to CalReLeaf will be reimbursed to the City.
.Recommendation: It is recommended,'that the; City Council'-take tlhe following action:
Ratify application to the California ReLeaf 2009 Tree-Planting Grant Program for $2,504 for the E Street Tree
Planting Project, and authorize City Manager to receive the funds.
I . ^ FirsT reading of Ordinance approved unanimously, or with unanimous, vote to allow posting prior to second reading
2. ^ First reading ofOrdinance approved without unanimous vote: Ordinance has been. published/posted prior to second
reading; see Attachment
3. ^ Other action requiring special notice: Notice has been given, see Attachment
Summary Statement:
Residents of the E Street at 6`h Street.neighborhood have applied for a grant to plant 17 street trees within a one
and a half block area in the City right-of-way that is maintained by individual property owners.
The grant; administered by the California ReLeaf 2009 Tree-Planting'Grant Program, in .cooperation with the
California Dept. of Forestry and Fire Protection, requires a government agency sponsor; in this case, the, City of
.Petaluma. Since the document's due date for submittal. to California ReLeaf was July 3"1, 2009, the City's Parks
and. Landscape Manager signed the sponsoring document on :behalf of ahe City, as required by the Grant
Guidelines.
Attachments to_A~enda~Packet Item:
1. Resolution
2. E Street Tree Planting Project Application to the California ReLeaf 2009 Tree-Planting Grant Program
3. Grant Guidelines
`Re` sewed b Finance D` ector: .Reviewed by City Attorney: A rove ' Ci ana er:
I
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~~ ~ '.Date: Date: ~-- f -'~'~
Rev. # ~(p,~ ~ Date Last,Revisedc File: S: Psrks '~9aintena,ic~`•,Trccsi~'1~e~~da Btll`:~~gc,lda bill ~ St
aVh'~v" Tree Grans 8-~t-U9.doc
CITY ®~ PETALiJMA, ~ALIFORI~IIA
SEPTEMBER 1<4~ ZOO9
AGENDA REPORT
'FOR
RESOLUTION RATIT''YING APP-LIGATION TO T_ HE, CALIF®RNIA REI.EAF 2009 TREE-
PLANTING GRANT PROGRAM FoR;S2,SO4 FOR THE ~+ STREET TREE PLANTING PROJECT,
AND AUT~IORIZING CITY 1VIANAGER`TO RECEIVE TIIE FUNDS
1. RECOMMENDATION:
Ratify application to the California ReLeaf 2009 Tree-Planting Grant Program for $2,504 for the
E Street Tree Planting Project, and authorize City Manager to receive the funds.
2. BACKGROUND:
Residents of the E Street at Ern Street.neighborhood have applied for a grant to plant 17 street
trees within a one and a half block area, along City right-of--way that is maintained by individual
property owners. They have worked in consultation with the City Tree Advisory Committee in
order to assure proper tree choices for locations and correct planting procedures. The planting
will be coordinated to take place on one day at the beginning. of October.
3. DISCUSSION:
The grant is administered by the California ReLeaf 2009 Tree-Planting Grant Program,. in
cooperation with the California Dept. of Forestry and Fire Protection. If application is made by a
neighborhood group,. the Grant Guidelines require a government agency sponsor, in this case, the
City of Petaluma.
Since application submittal to California ReLeaf was.due by July 31, 2009, the City's Parks and
Landscape Manager signed ,the sponsoring document qn behalf of the City, as required by the
Guidelines. This resolution will ratify submission of the application and authorize City Manager
to receive the funds.
4: FINANCIAL,IMPACTS:
As expenses' are submitted to CalReLeaf, they will be reimbursed to the City.
According to the Grant Guidelines (Attachment 3), in=kind donations and volunteer assistance
are acceptable for the 1:1 matching dollar requirement. The itemized. budget included with the
application (Attachment 2) reflects $783 in donated supplies, .and $1,782 in volunteer hours, a
total of which satisfies the match ($2,565).
2.
S:1Parks i49aintenance`~:I'rees`~'1~estda $ill`~~~~enda bill ~ St Tree Grant 8-'~-(}y.doc
A~A~HME~7' '~
RESOLJTION
RATIFYING APPLICATION TO TIC CAL~OItNIA I~LEAF 2009 TREE-PLANTING
GRAl~1T PItOGRA1VI FOR $2,50.4 FOIL TI-I~' EdSTET'I'E PLAlIT~'ING PItO~CT, ANll
A><dTI~OItIZING CITE 1VIANAGEI2 TO RECEIVE TIDE F><JNIDS
WIIEREAS, residents of the E .:Street at 6`" Street' neighborhood have applied fora $2,504 grant,
administered by the California ReLeaf 2009 Tree-Planting Grant Program, in cooperation with the
California Dept. of Forestry and Fire. Protection, to plant 17 street trees within a one and a half block
area of E Street, along City right-of way that is maintained by individual property owners; and
WIIEREAS, the residents have worked in consultation with the City Tree Advisory Committee
in order to assure proper tree choices for locations and correct planting procedures; and
WIIEREAS, if application is made by a neighborhood group, the Grant Guidelines require a
government agency sponsor, in this case, the City of Petaluma; and
VYI~EItEAS, since application submittal to California ReLeaf was due by July 31, 2009, the
City's Parks'and Landscape Manager signed the sponsoring .document on behalf of the City, as required
by the Grant Guidelines; and
VVIIEREAS, City Council ratification of the application submission is required, as well as
.authorization for City Manager to accept. the funds.
N®W, THEREFORE, BE IT I2ESOLVEI), that the Petaluma City Council hereby:
1. Ratifies application to the California ReLeaf 2009 Tree-Planting Grant Program for a grant in the
amount of $2,504 on behalf of residents of E Street at 6`" Street, for the purpose of planting 17
street trees within a one and a half block area of E Street, along City right-of--way that is
maintained by individual property owners; and
2. Authorizes City Manager to receive the grant funds, if awarded.
3
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ATTACLiMERl7~ 2
California. ReLeaf 2009
Tree-Planting Grant Program
...® ,~
Coven- Sheet.
Form # 1
Grant Applicant: "E" Street c/o Petaluma Tree Advisory Committee
Project Title: "E" Street Tree Planting Project
Grant Aanount Requested: $2504.00
Grant 1Vlatclti: $2565.00
Applicant's Mailing Address: 224 6th Street
City, State, Zip: Petaluma, CA 94952
Telephone/Fax: (707)778-6994/ (707)778-0777 County: Sonoma
Applicant's Authorized Representative: Teri Drobnick
Title: Neighborhood Reppresentative Telephone/Fax: (707)778-6994/ (707)778-0777
Email: trdrob@pacbell.net Website: none
Is the applicant an incorporated 501(c)(3) nonprofit? No
Year Founded: N/A
Sponsor: (Required, if applicant is not
an incorporated nonprofit) City'of Petaluma, CA
Sponsor's Authorized Representative: Ron Di Nicola, Landscape Maintenance Manager
Mailing Address: 3'2-C~ tU~ l~'1 L ~ `WCLt. ~~~ ,
City, State, Zip: ~~yW'/~~ C14 9y 9 ~~
Telephone/Fax: (707)778-43 80
Sponsor is: a public agency
~~
P
Briefly describe your organization's mission, goals, programs, and recent
accomplishments. Please include your activities,related to urban forestry.
The Tree Advisory Committee of Petaluma is.a seven member council appointed group of citizens
who;, in an advisory capacity, serve as a forum for the coordination of city tree-related policies and
perform duties designated by City council on matters pertaining to the management of trees
resources within the city. Recent accomplishments include: 1)Contributing to updating the
General Plan, specifically `Trees in the Built Environment', 2)Advocating for and contributing
,language to the recently adopted Tree Preservation Ordinance, and 3)Celebrating the
Sesquicentennial of Petaluma with agrant-funded community based city wide planting of 150
street trees to be matched by a city planted additional 150 trees. Petaluma is a designated Tree
City USA.
Summarize the proposed project.in 1:00 words or less. This summary is not a substitute
for the two-page project narrative described in the grant guidelines.
"E" Street volunteers will plant 17 street trees within a one and a half block area. This planting
will be coordinated to take place on one day, at the beginning. of October. The trees will be
planted on city "right of way", that is maintained by individual property owners.
By signing below, the applicant's representative certifies the following: "I have been
designated by the governing body of my organization (i.e_, board of directors or similar
body) to act as the authorized representative of the applying organization; I have read and
understand all sections of this application packet and certify that the information
presented in the attached grant proposal is accurate. I agree to comply with all
requirements set forth. in the grant guidelines, and, I understand that failure to comply
with reporting requirements will result in forfeiture of grant moneys."
of ap~ilicant's authorized representative) (da e)
(A sponsor's signature is required only if applicant is not an incorporated nonprofit
organization.) The sponsor's representative certifies the following: "I am an authorized
representative of the sponsoring organization. I have reviewed and approved the attached
proposal and agree to be bound by the grant guidelines, generally, and the sponsorship
requirements, specifically. I understand that failure of the applicant to comply with
reporting requirements will result in forfeiture of grant .moneys."
_ ~'~9
~J L
(Signature of sponsor's authorized representative) (date)
"E" STREET 'T'REE PI.ANTYNG PR®.IECT
Project Goals,lVlet~ods and Expected Results; The "E" Street Tree Planting Project
was inspired by the recent success of the Sesquicentennial Tree Planting Project here in
Petaluma. Our small neighborhood, located four blocks from the downtown, would like
to aid in the issues of global warming, air quality and community forestry. Our one and a
half block neighborhood looks forward to working closely with the direction and
assistance of the Petaluma Tree Advisory Committee, who have proven success with tree
planting projects. Our concentrated area of planting will be easily overseen and
maintained by the dedicated group of neighborhood volunteers. This will all be
accomplished with the City of Petaluma's sponsorship and support.
Need and Expected Benefats to the Community: Unfortunately, many of the street
trees in our neighborhood and community were removed or died. Some of the trees were
not replaced and, in some cases, concrete replaced the trees. With all of the budget
restraints of the City, new street trees are being limited to redevelopment areas only. Our
older neighborhood is in need of replacing the much needed foliage that has been
removed over time. The environment of our entire community will benefit from the trees
and we hope that it will encourage others to take on similar projects. The added benefit is
the beautification and improved air quality for us and for future generations.
Nature and Level of Community Participation: The entire project (other than the
concrete removal) will be done on a volunteer basis. We already have 28 volunteers
(with more expected) signed up to plant trees and assist in any way possible. The
Petaluma Tree Advisory Committee is offering their support and expertise. The City of
Petaluma is sponsoring the project and the Petaluma City Public Works Department will
be loaning us all the necessary tools and watering bags.
Explanation of Expenses: Due to Sonoma County tax rates, the wholesale price of the
trees will come to $58.00 each fora #15 size. This size is preferred by the professionals
involved to give the trees the best chance of success. We will also need to remove
concrete at three of the sites, as whole sections of front yards have been paved over. In
Petaluma, we have heavy adobe soil, therefore soil amendments are vital. All the
professional consultation and coordinating of the program will be done on a voluntary
basis.
Project Description:
Location end Description of the Planting Sites: Our plan is to plant the street trees
(with written permission from the city and the property owners) along "E" Street,
between 6`h and 7~h Sheets, including three houses at the end of "E" Street, where it
intersects. 6`h Street. The sites to be planted are currently bare of street trees and, at some
locations, have been paved over with concrete. In the hot summer months, the concrete
and barren areas radiate heat to the homes at the sites and nearby.
Number, Size and Species of Trees: The plan is to plant 17--#15 trees. The types of
trees planted will be taken from'the City Standards Planting Details, selecTree
~9
"E" Street Tree Planting Project (cont.)
(http://seiectree.calpoly.edu) and the recommendations of the Petaluma Tree Advisory
Committee. Large trees (growing a minimum of 30') will be planted in a111ocations,
unless there is an issue with overhead high voltage utility lines. This is in order to benefit
from the largest shade canopy possible. The owners will be able to choose from the
following list of trees (pre-authorized per site by our consulting Landscape Architect):
Acer rubrum (Red Maple)
Koelreuteria `Paiculata' (Golden Rain Tree)
Liriodendron tulipfere (Tulip Tree)
Pestacia chinesis (Chinese Pistache)
Platanus a. `Bloodgood' (London Plane/aka Sycamore)
Quercus rubra (Red Oak)
Ulmas `Frontier' (Frontier Elm)
Under High Power Voltage.Utility Lines:
Crataegus,phaenopyrum (Hawthorne)
Lagerstroemia (Crepe Myrtle)
Rhus Lancea (African sumac)
Proposed'Method of Planting and Staking the Trees: The trees will be planted using
the methods specified by the UFEI (www.ufei.or~/standards&specs.html). Some of the
sites will require concrete removal at the planting site.
Source of 'T'echnical Eacpertise: Tammara Norman, a Licensed Landscape Architect; the
Petaluma Tree Advisory Committee; and the City of Petaluma Staff will be volunteering
their time and expertise. The methods used are specified by the UFEI.
Proposed Short-Term and Tong-Term NTaintenance Plans: The individual
homeowners will be responsible for watering the trees and keeping the area weeded. The
city of Petaluma will be loaning us watering bags for each tree. These bags will be filled
per the recommendations of the UFEI and will remain in place for the first two years.
Volunteers on the block will oversee that the trees are being properly maintained. Stake
removal and pruning will be overseen by our Landscape Architect as will as other
professional Landscape volunteers.
Public: Awareness Program: The local newspaper, The Argus Courier, will be
contacted to do an article on our project, indicating Proposition 12 funds and California
ReLEAF program as the source of funding. A Proposition 12 sign (2'x3') will be posted
at the site.
California ReLeaf 2009
Tree-Planting Grant Program
Itemized budget
Form #2
Grant Applicant: "E" Street Tree Planting Project c/o Petaluma Tree Advisory
Committee
This itemized budget should include the best estimate of costs and matching funds to
carry out the proposed project and should include only eligible expenses as set forth in
the guidelines. A cost sharing match of 1:1 is required.
Grant Request Matching Funds
'T~+ ES: (Includes tree stock)
17 local wholesale trees @$S3.OO each $901.00
Tax 9% ($4.77 per tree) $81.00
Delivery-10% ($S.SO per tree) $90.00
PI.AIVT'ING '1VIA'TEP~AI.S: (Includes stakes, amendment, tree
maintenance supplies, etc.)
34--8' lodge pole stakes @ $Z.SO each $85.00
34 rubber ties @ $.70 each $24
00
17 (2 cubic foot) .bags soil amendment @$9.00 each .
$153
00
7 bags mulch @ $10.00/bag .
$70.00
9
Grant Request Matching Funds
CONCRETE REMOVAL:
3-4X6 spaces (includes permits) @$300.00 each $900.00
SUPPLIES:
17 watering bags @$21.00 each .. $357.00
8 shovels @$30.00 each $240.00
3 post drivers @$62.00 each $186.00
SIGNAGE: (Not to exceed $500 total for signage; required at each planting
site)
1-2 z3' sign to be placed at planting site $200.00
V®LUNTEER I-I®URS:
20 hours @ $20.25/hour for consultation and coordination $405.00
68 hours @ $20.25/hour for tree planting (4 hours per tree) $1377.00
'T'otal Amounts $ 2504.00 $ 2565.00
Budget prepared by: Teri Drobnick Phone: (707)778-6994
10
"E" Street Tree Planting Project
Project 'T'imeline:
June 23------- Tree Advisory Committee .receives notification of ReLEAF grant.
July 15----------Neighborhood Representative meets with Tree Advisory Committee.
July 25----------Neighborhood Representative consults with Landscape Architect.
July 26----------Neighborhood Representative meets with City.
July 30----------Application for grant submitted.
September 11-Receive approval for grant.
September 12-Set date for tree planting.
Notify volunteers of grant approval and date of volunteer meeting.
September 14---Coordinate concrete removal.
Contact property owners to confirm types of trees to be planted.
Mid September-Order trees and supplies.
Contact City Dept. of Public Works regarding loan of planting
equipment and watering bags.
Late September- Assign volunteers to work sites.
Hold volunteer meeting.
Early October--- Plant. Trees on a Saturday morning, followed by block celebration party.
Return City tools.
October/November-Weekly monitoring of trees by volunteers.
Spring-------------Water and maintenance reminder to home owners.
Monthly monitoring of trees by volunteers.
After 2years------Follow-up and stake removal.
~~
California ReLeaf 2009
Tree-Planting Grant. Program
Certification by Ce~ified Arborist,
Registered Professional Forester, or Licensed Landscape ,Architect
Form #4
I, Ron DiyNico _ Petaluma Landscape Maintenance
~i~- Manager
(name) (title, e.g., certified arborist, R.P.F., landscape architect)
certify that "E" Street c/o Petaluma Tree Advisory Committee has chosen
(organization applying for grant)
trees of a species and size (reaching a minimum height of 30 feet) that are appropriate to the site
described in the project proposal entitled:
"E" Street Tree Planting Project
(project title)
I have visited the proposed planting site; reviewed the maintenance plan, and certify that, if carried.
out as proposed, this project will ensure the long-term viability of the trees:
~.
(Signature)
~-a-~'~~
(Date)
~~~~~
(Certified Arborist #)
Or
(Registered Professional Forester #)
(Landscape Architect License #)
(707)778-4380
(Telephone #)
(Address)
Petaluma, CA
(City, State, Zip)
ATTACHMENT 3
l~r~ L
T~ -Phi %I1 ram r®r
GODLOE~ ~ PLeCATIN
C A L I F O R N I A
~ F ,'~
Empowering grassroots efforts and building strategic partnerships that
preserve, protect, and enhance California's urban and community forests.
In cooperation with the
California Depar#ment of Forestry anti Fire Protection
Application must be postmarked by: July 31, 2009
IZ
'Table of Contents
GRANT PROGRAM OVERVIEW 1
Introduction 1
Eligible Applicants 1
Grant Funding 1
Minimum/Maximum Award 1
Matching Fund Requirement 1
Application Deadline 1
Grant Notification 1
Grant Period I
Grant Payments I
Reporting
Mailing Address/Inquiries 1
ADMINISTRATION 2
ELIGIBILITY 2
Eligible Applicants 2
Eligible Projects 2
Ineligible Projects 3
Eligible Costs 3
Ineligible. Costs 4
MATCHING FUND REQUIREMENT 4
SUPPORTING INFORMATION 4
Eligible Trees/Ineligible Trees 4
Tree Planting Standards and Specifications 4
APPLICATION PROCEDURE 5
Proposal Instructions 5,6
PROPOSAL APPLICATION REVIEW 6
FORMS
Cover Sheet (Form # 1) 7,8
Budget (Form #2) 9,10
Permission for Planting (Form #3) 11
Certification of Purchased Trees (Form #4) 12
13
Grant Prolararn Overview
Introduction: The purpose of the California ReLeaf 2009 Tree-Planting Grant Program
is to provide funding for community-based urban forestry tree planting projects and
follow-up maintenance during ,the grant period. Preference will be given to the planting
of trees on ,public land that provide greater air quality benefits and to urban forestry
projects that provide greater energy conservation benefits.
Eligible Applicants: Incorporated nonprofit organizations and unincorporated
community-based groups (with a sponsor) located in California may submit applications.
Grant Funding: Grants are for costs associated with the purchase and planting of trees,
and the maintenance of those trees during the grant period.
Minimum/1Vlaximum Award: The minimum award is $'1,000. The maximum award is
$7,500.
Matching Fund Requirement: A cost sharing match of 1:1 is required. In-kind
donations and volunteer assistance matching dollars are acceptable. Supporting
documentation is required. Federal or state dollars cannot be used as the reported cost
share.
Application Deadline: Applications must be postmarked on or before July 31, 2009.
Faxed or emailed applications will not be accepted.
Grant Notification: Notification of grant award or denial will be mailed by September
11, 2009.
Grant Period: Projects may be initiated upon execution of the grant agreement by the
grantee and must be completed by February 26, 2010.
Grant Payments: Payments are made on a reimbursement basis and will be for actual
expenses incurred based on receipts. Grant recipients will be required to use their own
operating funds to cover expenses until invoices are reimbursed by the State.
Reporting: A final report, due March 5, 2010, is required. The final report must be
submitted by March 5, 2010 and may be submitted early if the project is completed.
1Vlailing Address: Send the original and five copies of the proposal to the following
address.
U.S. Mail: Other carriers (UPS, FedEx, etc):
California ReLeaf California ReLeaf
PO Box 72496 260 Russell Blvd., Suite D
Davis, CA 95617 Davis, CA 95616
Inquiries: Please direct questions regarding the program to California ReLeaf at (530)
757-7332 or email jliszewski(a,californiareleaf.org. Applications are also available
online at www.californiareleaf.ora.
.X ~ `1
Adrninistrati®n
Administration: California. ReLeaf works in partnership with the California Department
of Forestry and Fire Protection. California ReLeaf s mission is to empower grassroots
efforts and build strategic partnerships that preserve, protect, and enhance California's
urban and community forests. This grant is made possible by the Safe Neighborhood,
Clean Water, Clean Air, and Coastal Protection Bond Act of 2000 (the Villaraigosa-
Keeley Act, or Proposition 12).
Eligibility
Eligible Applicants: Nonprofit organizations, incorporated and qualified under Internal
Revenue Code SOl(c)(3), .and unincorporated groups (e.g., neighborhood associations,
tree advisory boards, beautification commissions, etc.) are eligible to apply for funding
under this program. Applicants that are not incorporated as nonprofit organizations must
have an incorporated nonprofit organization or a public agency to act as the sponsor for
the project. A sponsor is responsible for reviewing and .approving the project proposal,
signing the grant agreement, monitoring the progress and completion of the project, and
receiving and dispensing grant funds. Public entities, such as cities, counties, and school
districts, may serve as a sponsor for a project, but may not apply for funds directly.
Eligible Projects: Grants are for costs associated with the purchase and planting of trees,
and the maintenance of those trees during the grant period, insuring the long-term
viability of the trees. All of the following conditions must be met for a proposed project
to be eligible for a grant:
• A project must be located in an urban area or immediately adjacent to an urban
area.
• The project has a commitment for active participation from local volunteers.
• The applicant has complied in all respects with all applicable local and county
ordinances.
• The applicant has entered into an agreement with the owners of the land to access
the land for a minimum of three years.
• The applicant has complied with all applicable state and federal laws and
regulations, including the California Environmental Quality Act (CEQA).
Ineligible Projects:
• Any project designed to take the place of a regular or ongoing fiscal commitment
to a program or project by a local government.
• Planting trees that require maintenance such as: watering, fertilizing,
exterminating, or controlling plant pests and diseases in order to survive, if no
public or private entity has agreed in writing to provide such maintenance for at
least two years after the planting is completed.
• Projects that plant trees that will eventually conflict with overhead utilities or
ground located infrastructure.
® Planting on federal or private land.
1 S
The following are ineligible, unless proof of prior clearance under CEQA or a
Negative Declaration is submitted with the p'rgposal:
o projects in natural, wildland, or previously undeveloped urban settings;
o projects on railway rights-of--way (public land located directly adjacent to
railroad tracks);,
o projects in riparian zones (within 100 feet of a stream, lake, or wetland).
Eligible Costs:
Z'he following dollar amounts are average .costs for the entire State. Actual
costs for your location may be higher and will be considered for funding. If
your actual costs exceed these averages, please explain in the narrative.
® 'frees and planting materials:
o Total cost for each #15 or equivalent purchased tree is not to exceed. $55
per tree. #15 and smaller trees are the sizes being considered.
o Total cost for planting and maintenance materials are not to exceed $20.00
per tree. Planting materials include: stakes, ties, and root collar protectors
proportional to the number of trees being planted; wood chip surface
mulch to conserve soil moisture and inhibit weed growth, soil
amendments and fertilizers in areas of hard clay or sandy soil; soil where
needed to complete backfill; watering tools; and hand tools.
® Administration and overhead costs (for non-profat applicants only)
o A maximum not to exceed 10% of the total reimbursement.
Administrative overhead costs include items such as payroll
administration, human resources, computer support, and office support.
® Education
o Purchase, development and distribution of education materials may be
.funded, relevant to the scope of the proposed project. The maximum is not
to exceed 5% of the total reimbursement.
o Signage
o Signs acknowledging Proposition 12 funds are required at each planting
site. The construction and material costs are not to exceed $500. A
template will be provided to successful applicants.
• Concrete removal and other special concerns
o In projects where the planting of trees involves the removal of asphalt,
concrete paving, or other special concerns, reimbursement cost may be
available. The applicant must demonstrate that no alternative exists to
plant trees in a nearby, more suitable location.
1<neligible Costs:
® Root barriers -chemical, or solid
® Tree grates and decorative tree guards
o Disposal costs of woody debris
® Irrigation valves; pumps, sprinkler control timers or elaborate irrigation systems
~ Fertilizer
m Food and beverages
~~
• Promotional items (t-shirts, stickers, etc.)
® Purchasing and storing tree stock as replacement for trees that do not survive
1Vlatchn~ fund Re~uire~nent
A cost sharing match rate of 1:1 is .required. In-kind donations and volunteer assistance
are acceptable and encouraged. Supporting documentation is required. Federal and state
dollars cannot be used as the reported cost- share. Volunteer assistance is currently valued
at $20.25/hour.
Supporting Inffor~x-ation
Eligible 'Trees:
Use SelecTree (http://selectree.calpoly_edu) to find trees that are appropriate for your
planting site. Trees need to be suitable to the local climate, available water and
conditions of the planting site.
Ineligible 'Trees:
• Species not commonly recognized as growing to a height of at least 30 feet at
maturity, unless required -for a site with limited space
® Species that are ill-adapted to the local climate
• Species that are short-lived, pest-prone, a nuisance or otherwise undesirable
• Invasive species; see California Invasive Plant Council at www.caleppc.org
® Palms
'Tree Planting Standards and Specifications:
The standards, specifications and requirements listed: below will be a condition of
all awarded grants. They must be met to qualify for reimbursement.
www.ufei.org/Standards&Specs.html
Includes:
Standards for Purchasing Container Grown Landscape Trees
Tree Planting Specifications
Minimum Maintenance Requirements
.-~.
`~
Proposal Application P'~-ocedure
A11 application materials should be typed in a legible font size (12-point Times New
Roman is recommended) on white or unbleached 8-1/2 x 11-inch paper with one-inch
margins. Keep your proposal to the suggested length and do not attach unsolicited
materials. Use bolded section headings ,and subheadings in your project narrative and
organize the proposal materials .in the same order as presented below (#1-7). Do not
enclose materials in folders or binders.
Each applicant must submitone original proposal and five copies to the address listed on
Page 1 of this application. Email and. fax copies will not be considered.
Proposai Instructions: Proposals must include all the following in the order listed:
1. Cover Sheet (Form #1) signed by the applicant's authorized representative and, if
applicable, the sponsor's authorized representative.
2. Project Narrative (no longer than two pages) describing your project and
including all the following headings in the order given:
® Project Goals, Methods, and Expected Results;
® Need. and Expected Benefits to the Community;
® Nature and Level of Community Participation;
® Explanation of Expenses;
® Project Description, including all the following:
o Location and .Description of the Planting Sites) (e.g., current
treescape; presence of overhead wires, soil conditions, tree-well
dimensions; etc.) Enclose project map(s), including marked planting
locations, and photographs of planting sites.
o Number, Size, and Species of Trees (full botanical name: genus,
species, and variety, if applicable). Only # 15 or smaller trees are
eligible.
o Proposed. Method of Planting and Staking the Trees. Describe any
special site preparations that may be required, including protection
against vandals; rodents, etc.
o Source of Technical Expertise you will use for proper methods of
.planting and maintaining the project trees.
o Proposed Short-Term and Long-Term Maintenance Plans, including
watering, weeding, stake adjustment or removal, and pruning, etc.
o Describe any Educational or Public Awareness Prog am you plan to
undertake as part of this planting project, including distribution of
materials (if applicable); publication name and quantity to be ordered.
3. Itemized Budget (Form #2) giving a detailed cost-breakdown. For tree planting
costs, contact nurseries to get estimates of tree stock costs rather than simply using
the maximum. allowable per tree. Over-estimating limits the number of grants we
are able to award. Proposition 12 signs are required at planting sites.
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4. Project Timeline listing all planned tasks related to the project on a monthly basis.
5. Permission for Planting and 1Vlaintenance of Trees (Form #3) from the owner of
the property (i.e. city, county, school or special district) on which the tree planting
and maintenance will take place.
6. Certification by a Certified Arborist, t2egistered Professional Forester, or
Licensed Landscape Architect (Form #4).
7. Proof of applicant's or, if applicable, sponsor's nonprofit status (IRS 501(c)
(3) determination letter). One copy of this document suffices.
Submit the original proposal and five copies to:
U.S. Mail:
California ReLeaf
PO Box 72496
Davis, CA 95617
Proposal Appiication 12evievv
Other carriers (UPS, FedEx, etc):
California ReLeaf
260 Russell Blvd., Suite D
Davis, CA 95616
Proposals will be evaluated by a California ReLeaf review committee, and all selected
proposals will be forwarded to a representative of the California Department of Forestry
and Fire Protection. The evaluation process will focus on the following questions:
o Is the proposal presented clearly and concisely? Have all required forms and data
been submitted in the order and format requested?
• Does the project meet the intent of the program?
• Does the project respond to significant needs and conditions in the community?
® Are the costs for materials and services reasonable?
® Can good. quality results be expected from the proposed methods and processes?
Are the objectives of the project realistic?
• Are volunteers significantly involved in the project activities, and does the project
contribute to building long-term support for urban forestry among community
leaders and the general public?
® Does the applicant have the experience to carry out the scope of work proposed?
Note.• Groups with little or no experience in carrying out urban forestry projects
are encouraged to start with asmall-scale project and apply for less than the
maximum amount.
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