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Home My WebLink AboutAgenda Bill 3G 09/14/2009f r ~ /~. CITY OF PETALUMA, CALIFORNIA ~ • ~~~ ~ fig, September 14, 2009 Agenda Title: Discussion and Possible Adoption of Resolution Accepting 1Vleetin~.iate: Completion of the Construction Contract for the Airport Underground Sept. 14, 2009 Storage Tank Removal Project No. 000100208 1Vleetin~ Time: 7:00 PIVI Category: ^ Presentation ^ Appoi ~ merits ~ Consent ^ Public Searing ^ Unfinished Business. ^ New Business Departffient: Director: ~Contact;Person: Phone Number: Public Works Vince a ngo Larry Zimmer 776-3674 Total Cost off Proposal or Projec_. Name of Fund: Airport Fund 6100 Estimated Total Project Cost is $149,051 Project Account Nuanber: 000100208 Amount Budgeted: Total Project Budget: $197,000 (09-10 approved Budget) Current.Projeet Balance: $47,949 remaining after covering cost to complete Recommendation: It is recommended that the City Coumcil take the following action: Adopt a resolution accepting completion of the construction contract:for-the Airport Underground Storage Tank Removal .Project No. 000100208. I . ^ First reading of Ordinance approved unanimously, or with, unanimous vote_ to allow posting prior to second reading 2. ^ First reading of Ordinance approved without unanimous vote: Ordinance; has been ptzblished/posted prior to second reading; see Attachment 3. ^ Other action requiring special notice: Notice has been given, see Attachment Summary Statement: Bay Pacific Pipelines, Inc. has completed'the construction contract for the Airport Underground Storage Tank Removal :Project-for $82,000. Acceptance. of this project is recommended. Aftachmen"ts to,A~enda.Packet Item: 1. Resolution authorizing award of contract. 2. Location map 12evi wed b Finance Director: Reviewed by-City Attorney: A ro ~ i 1Vlana er: ~ r t Date: Date: ~ --j u Rev. #1- 8/15/09 Date Last:ReVised File: S:\CIP Division\Pmjects\,4irFiort tJST Removal (M C 100208\(r'6nstn~ction\30 Aeenda Bills\Construction nJ ~( ~./ Acceptance12009:~9.14 i~ir ort I;ST Acceptance.doc S:`.Cil? Div~isi~~n'iProjcctst.~irport UST keEnoval C 1002O8`,C~onsll•uction`~34 Agci~da Bil(s.C'onsrructio)t 4cccptanccA2QC)t).09.74 ~1ir~~ort iST Acce}~tance.doc ~I'~Y ®)F PETAI.iJ1VIA, CALIF®R1~tIA SEPTEMBER 1'4, 2®09 AGENIDA I2EPOI2T' FOR DISCUSSION AND' POSSIBLE ADOPTION. OF RESOLUTION ACCEPTING COMPLETION OF THE CONSTRUCTION CONTRACT FOR THE. AIRPORT YINDERGRUUND STORAGE TANK REMOVAL PROJECT No. 000100208 RECOMMENDATION: Adopt a resolution accepting completion of the construction contract for the Airport Underground Storage Tank Removal Project No. 000.100208. 2. DACKGROUND: The Airport_ Underground Storage Tank Removal Project, as first approved in the FY 08/09 CIP Budget, .included the removal and disposal of three, 12,000-gallon underground storage fuel tanks, testing for soil contamination, site work excavation, associated electrical and utility work, and restoration of concrete and asphalt surfaces at the Petaluma Municipal Airport. Removal of the three tanks was mandatory per State regulations. The Notice Inviting Bids was issued on November 25, 2008, and bids were received and opened on December 18, 2.008. City Council awarded the construction contract to Bay Pacific Pipelines, Inc. on January 26; 2009, who has satisfactorily completed. the work. Per contract requirements; the 10% retention will be released sixty days after Council acceptance of the project. DISCUSSION: Staff recommends accepting completion .of the construction contract for the Airport Underground Storage Tank. Removal Project, since the contractor has fulfilled all contract requirements. Approval of this resolution will assure release of retention to the contractor. Due to contamination found through pre-construction. ground sampling and during the removal of the three tanks, the County of Sonoma's Department of Health Services. has placed the removal. site in the .State's Leaking Underground Storage Tank Program. Additional soil and groundwater investigation will continue~beyond completion of this project, upon approval of a work .plan provided by a consultant. Sonoma County, who is the overseer of the additional. investigation and closure of clean-up sites, will guide the City through the process. .In addition, the City is eligible to apply for the State Clean-up Fund; staff is already in the process of applying for the funding, as suggested by the County. 2 S";CIP Di~ision`~:Prnjects`~,Airport tST Remoral C100208`:Cern~tnictioit`•30 Agenda I3ills`~.Construction Acceptanec`,.2U(}4.04.1-~ Airport lST Acceptance.doc 4. I+~INANCIAL.IMPACTS: The following is a breakdown ofthe estimated total project cos ts: gJses Approved~CIP budget 0/09 Approved~~poject ' ~udgeg• 1/26/09 CIP~Coststo>` ~I~~te Desi $ 18 000 $ 23,795 $ 23 795 Le al Counsel $ 5,000 $ - $ 592 Plannn /Environmental $ 22,00.0 $ 21,554 $ 21,507 Construction Contracts $ 100 000 $ 83,000 $ 82,000 ConstructionMana ement $ .2,7,000. .$ 16,600 $ 14 059 CIP Overhead $ 10,000 $ 8 333 $ 7,098 Pro'ect Confin enc $ 15 000 ~$ 21 718 $ - Esti~ated Total Pro'ect Cost $ 197,000 . $ ~ 175,000. $ 149,051 Fundin Sources General Fund Loan. $ 97 000 $ - $ - Airport Fund $ 100,000 $ 175,000 $ 175,000 TOTAL $ 197,000 $ 175,000 $ 175 000 S`.~,CII' Di~ision`~.Pr~~~cts`~A~irpoi~ l'ST Rcnioval C10U2(?8`~.C'~3nstruction`:30 A~~rida Bills'~.Consu•uction AcceptEmcei20(J9.(19.14 Airpoirt LIST f'lccepi<uice.doc AT7'AC~t~'1EN~ '~ RESOI..iT'I'ION AOOEPTING~O01VI1'I.ETI®1V ®F C®IVSB'ItiJOT'IOlV 0®NT'ItAOT F®IZ T>EIE AIRPOIt~' U1vDERGROUNI) STORAGE TAIVI~ RElVI®VAL PR®JI•JCT PROJEOT N®. 000100208 WIl<EItEAS, in accordance with Seetiori 68 of Article X of the City of Petaluma Charter, Section 20162 of the California Public Contract Code and other applicable law, the City of Petaluma.solcted bids for the Airport Underground Storage Tank Removal Project ("Project"); and WIiEItEAS, bids for the Project were opened on December 18, 2008 in accordance with California Public Contract Code Section 4104.5 and other applicable law; and WIIEEIZEAS, the apparent low bid for the Project was the bid of Bay Pacific Pipelines, Inc. in the amount of $83;000; and WHEREAS, by Resolution No. 2009-010 adopted on January 26, 2009 the City Council of the City of Petaluma found the bid of $83;OOO:for the Project to be the lowest responsive bid and awarded the Project to Bay Pacific Pipelines, Inc. in the amount of $83,000, conditioned on Bay Pacific Pipelines, Inc. timely executing the Project contract and submitting all required documents, and authorized .and directed the City Manager to sign the Project contract on behalf of the City upon such timely submission and to execute on behalf of the City any change orders and.other amendments to the Project contract that were necessary to effectively complete the project and/or to realize the Project and/or cost benefits for the City so long as such change orders or amendments did not result in an increase in excess of $20,750; and WHEREAS, the following change orders affecting the Project amount have been approved: Change Order No. Description Amount 1 Credit to the City for abandoning pipe line in place ($1,000) Total change orders: ($1,000) and WIEItEAS, the final contract amount, as amended,. including all change orders is $82,000; and 4 S'~CIP Ui~~ision`~.PrnjectslAirport IST Remo~~al C'I(102~8~~.Constn~ction`.30 Agenda t3iIls~Constroction fleceptance`~.2(1~9.O9.i4 Airport CiS'~° ~lcccptancc.doc WIiEItEAS, City staff have inspected. the Project .and determined that it has been substantially completed in accordance with the contract requirements subject to the Contractor's continuing warranty and other obligations pursuant to the contract; and WII~Elt>Et~S, based on the foregoing, staff recommends acceptance of the Project on behalf of the City. 1VOW, '1c>EIEII~FORE, BE I`T ItES®I.VED by the City Council of the City of Petaluma as follows: 1. The Airport Underground Storage Tank Removal Project No. 000100208, with a final contract amount of $82;000, is accepted as complete, subject to the Contractor's completing, the punch Gist work. prior to release of the. retention, continuing warranty and other obligations pursuant to the contract. 2. The City Clerk/Recording Secretary is hereby authorized and directed to file a Notice of Completion concerning ;the Project with the Sonoma County Clerk's Office within ten (10) days of the date of this Resolution. 3. Staff are hereby authorized and directed to release all undisputed retention not subject to pending change orders within sixty (60) days of the date of this Resolution and in accordance with the terms of the Project contract, California Public Contract Code Section 7107 and applicable. law. 5 S.`,CiP C)it~sion~,Projects`~,Airport UST Rcnio~°al C100208''~.C~in~tniition~:3U Ag~~~iJ:~ Bi1lsConstruction Acceptance?2OQ9.U9.1=1 Airport (ST' Accepta[icc,doe AACHE~ 2 Powered By GeoSmart.n Petaluma Airport UST Removal City of Petaluma California o MMP June 2DDD BW ,~ GIS Divlslm O ~;',° _ _ 6 S:',.C~11' Ui~°isi<~n`;I'rc~jects~,.lir~~brt lS`i~ Rcmoral C 1 f~02f)8`,Constlvctiol~`~3Q ,A~enda I3ifls~-t~n~tructio~t 9ccc~?tancc~?Ot)~).(?9.14 Airport 1S1- lecept<ance.doc