HomeMy WebLinkAboutAgenda Bill 3I 09/14/20090l
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Agenda 'T'itle: Resolution Accepting Completion of the Construction Meeting Rate:
Contract for-the. Fox Hollow Park Project No. 000400305 Sept. 14, 2009
' Meeting Time: 7:00 PM
Category: ^.Presentation ^ Appointments ~ Consent ^ Public Hearing ^ Unfinished Business ^ New Business
Depart>a-enf' Dire or: Contacf Person: Phone Number:
Public Works Vnc nt arengo Larry Zimmer 776-3674
Total Cost of Proposal or Pro_Hect: Name ofFund:
Estimated Total Project Cost is $293,554 Parkland.Acquisition and Development Fees
Amount Budgeted: ProjectAccount Number: 00040.0305
Total Project Budget: $301.,000 (09-10 approved Budget) Current Project Balance• $7,446
(remaining in project, account at completion)
Ttecommendation: It is recommended that the City Council takethe following action:
Adopt a resolution accepting completion.. of the construction confract for the Fox Hollow Park. Project No.
000400305.
1. ^ First reading of-Ordinance approved unanimously,. or with, unanimous vote to allow posting prior to second reading
2. ^ First reading of Ordinance approved without unanimous vote:- Ordinance has been published/posted prior to. second reading; see
Attachment
3. ^ Other action requiring special notice: Notice has been given, see Attachment.
Summary Statement:
Nessco Construction, Inc. has completed the construction contract for the Fox Hollow Park Project for
$195,385.20. Acceptance of this project is recommended.
Attachments to .Agenda. Packet J[tena:
1. Resolution
2. Location map
TZevi wed b Fiaaance`Director.: Reviewed by City .Attorney: Approved by City Manager:
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Da Date: Date:
V. # ' D3tC Last Revised: File: S:\C:IP Division\Projects\Fox 1]ollow Park
/~ C400305\Construciion\30 Agenda F3ills\Construction
N Acce lance\3009.09.21 Fox I ]ollow Acce tance.doc
CITY OF ~'ETALUIVIA CALIFORNIA
SEPTEMBERJl4, 2~~9
AGENDA REPORT
FOR
RESbLUTION ACCEPTING-COMPLETION OF THE CONSTRUCTION CONTRACT FOR THE FOX HOLLOW
PARK PROJECT NO. 000400305
1. RECOMMENDATION:
Adopt a resolution accepting. completion of the construction contract for the Fox Hollow Park
Project N`o. 0004003,Q5.
2. BACKGROUND:
The Fox Hollow Park Project, as .approved in 'the FY. 08/09 CIP Budget, included new
concrete pavement, concrete. "turf header, concrete curb and gutter, metal edge, removable
bollards; picnic tables; benches; trash receptacles, solar lights, planting and. automatic
irrigation, two play :areas;.. associated grading :and drainage; earthwork, water, electrical and
utilities work.
The Notice Inviting Bids was 'issued. on November 2'S, 2008; and bids were received and
opened on December 18tH City Council awarded the construction contract to Nessco
Construction, Inc. on January 26; :2009, who -has satisfactorily completed the work.
Per contract requirements; 'the 10% retention. will be released sixty days after Council
acceptance of the project.
3: DISCUSSION;
Staff recommends accepting completion of the :.construction .contract for the Fox Hollow Park
Project, since the contractor has fulfilled all contract requirements. Approval of this.
.resolution will assure timely release ofxeterition,to the contractor.
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Acceptance.dbc
4. FINANCIAL IMPACTS:
The. fol owing is a breakdown of the estimated total project costs:
,,
~
. `iTses
' A~~a-oved CIP
~u~fg~a 0~/Q9 City :Council
App~>roved Project
budget l/26/09'
~ ,. ChP~Costs to
~~te
Design $ - 70,000 $ 54,190 $ 54,190
Legal. Counsel. $ - $ 1,173. $ 1,173
Planning/Environmental ~ $ _ 6;000 $ - $ -
Construction Contracts $ 2,1.0,000 $ 189,958 195,385.20
Previous Contract Work (T'rees) $ ~ - $ 22,350 $ 22,350
CIP Overhead $ 15;000, $ 14,333 $ 13,979
Project Contingency $ - $ 18,996 $ 6,477
Estianated.TotalPro'ecfCost $ 301,000 $ 301,000 $ 293,554
Funding Sources
Parkland Acquisition and
Development Impact Fees $ 301,000 $ 301,000 $ 301,000
TOTAL $ 301,000 $ 301,000 $ 301.,000
$301,000 was allocated to the 4-acre Fox Hollow Park from Parkland Acquisition and
Development Fees,. collected specifically from subdivisions surrounding Fox Hollow Park.
For safety reasons, and in anticipation of developing the property as a park site, $22,350 was
previously spent on tree trimming and thinning a very old grove of Eucalyptus trees. In
addition to the Parkland Acquisition.. and p'evelopment Fees funding, a Fox Hollow Park
neighborhood group was formed, and in collaboration with Parks and Recreation staff, has
been coll'ecfing donations in order to purchase play equipment. To date, this group has raised
enough. funding to purchase and install one play structure. Funds remaining at the completion
of the project will be utilized toward purchase and installation of additional play equipment.
. 3
S:~.CIP Biti~isiorr',Pro~ects`~:F~~ Hc~{i«~a- P~~k C~iQQ3ps,.Co«structign',3f~ .~~cE~da BEI(slLcrostructiot~ Acce~~tancc\209.(.}9.21 }=ox I-lol(o~~
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~~ACFIF~lEN'r 1
RESOI.J.TIOly
ACCEPTING COIVIPLET`ION OF .
CONSTRUCTION C®IVTRACT FOR T>EIE FOX IIOL>LOW PARK PROJECT
PROJECT NO.000400305
~7VIIEREAS, in accordance with. Section 68 of Article X of the City of Petaluma
Charter, Section 201:62 of the California Public Contract Code and other applicable law,
the City of Petaluma solicited bids for the Fox Hollow Park Project ("Project"); and
WIIIEREAS, bids -for 'the Project were opened on December 18, 2008 in
accordance with California. Public Contract Code Section 4104.5 and other applicable
law; and
WI~EREAS, the apparent low bid for the Project was the bid of Nessco
Construction, Inc. in the amount of $189,958.20; and
WIiEREAS, by Resol'utior No. 2009-011 adopted on January 26, 2009., the City
Council of-the City of Petaluma found the bid of $1.89,958:20 for the Project to be the.
lowest responsive bid and awarded the Project to Nessco Construction, Inc. in the amount
of $.189,95.8.20, conditioned on Nessco Construction, Inc., timely executing the Project
contract and submitting all.. required documents, and .:authorized and directed the City
Manager to sign the Project contract on behalf of the City upon such timely submission
and. to execute on behalf of the City any change orders .and other amendments to the
Project contract that were necessary to effectively complete the project and/or to realize
the Project and/or cost benefits for the City so long as such change orders or amendments
did not result: in an increase in excess of $18,996; and
W>EIEREAS, the following 'change orders affecting the Project amount .have been
approved:
Change
Order No. Description Amount
1 ~I~nstall additional irrigation in hydroseed area $1,597
2 Additional earthwork to meet grades
and repair of a depression area $5,630
3 Credit to the City for not placing soil
amendment in the hydroseed area $( 2,800)
Total change orders: $5,427
and
WIIEItEAS, the final contract amount, as amended, including all change orders
is $-195,3'85..20; and .
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W>[~~AS, City staff have inspected the:. Project and determined that it has been
substantially completed in accordance with the contract requirements subject to the
Contractor's continuing warranty and other obligations pursuant to the contract; and
WI~ItEAS, based on the foregoing, staff recommends acceptance of the Project
on behalf of the City.
NOW, 'TI~REFO)[~, BE IT' RESOLVEID by the City Council. of the City of
Petaluma as follows:
1. The Fox Hollow Park Project No. 0004003'O5; with a final contract amount of
$195.,385.20, is accepted as complete; subject to the Contractor's completing the punch
list work prior to release of the retention, continuing warranty and other obligations
pursuant to the contract.
2. The City Clerk/Recording Secretary is hereby authorized and directed to file a
Notice of Completion concerningthe Project with the Sonoma County Clerk's Office
within .ten. (10) days of the date of-this Resolution.
3. Staff are hereby authorized and directed to release al undisputed retention not
subject to pending change orders within sixty (60) days of. the date of this Resolution and
in accordance with the terms-of the Project contract, California Public Contract Code
Section 7107 and applicable law.
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