HomeMy WebLinkAboutAgenda Bill 05/21/2001 (3)lir .
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MAY 2 12001 1
CITY OF PETALUIIA, CALIFORNIA
• AGENDA BILL
- enda Titles:Emergency Management Training for City Council Meeting Date:. May 7, 2001
tu b ers; Followed by Ad optionmof'Emergency.Operation Plan for
A' -City of Petaluma, C
Department: Fire Direct Contact Person: Phone:Number:
Terry Kiront' Terry Krout 778-4390 '
Cost of Proposal: $300.00 Account''Number: 2214
Amount Budgeted; $350.00 Name of Fund:
Disaster Preparedness
Attachments to'Agenda Packet Items
1. Emergency Operations Plam(EOP)"(1).,per.Council Member - - - .
2. Resolution 98-77 adopted.May 4, 1998
3. Resolution Adopting the Updated EOP •
Exhibit #1 is available for review in-the City Clerk's Office and Fire Station One prior to May 7, 2001.
Summary Statement:
The City of Petaluma Emergency'Operations Plan (EOP) addresses;the planned response to extraordinary .
emergency situations associated with;large-scale disasters affecting the City of Petaluma. The change to the plan
required approximately 200 flours of staff time .
Periodically, the entire EOP is,reyiewed, updated, republished. and redistributed. Council adopted the last
,EOP on May 4, 1998. Prior to that updates to the plan were completed in 1989, 1992, 1994 and,1996. Records of
revision to this plan will be maintained by the City Clerk's Office. The plan May be;modified as a result of post-
dent'analysis and/or post-exercise critiques. It may be modified if responsibilities; procedures, laws, rules or .
illations pertaining to emergency management and operations change.
This EOP establishes policies and procedures and assigns responsibilities to ensure the effective
management of emergency operations within the Ciry of Petaluma. It provides information on the City of '
Petaluma's emergency management structure.
This document serves as a planning reference. Departments within the City of Petaluma and other
agencies that have roles and responsibilities are identified by this plan. The budget described above is for.copying
costs and is included in the Fire Depanment's'Disaster Preparedness,office supplies. .
Council Priority:, THIS AGENDA ITEM IS CONSIDERED To BE PART OF, OR NECESSARY To, ONE OR
MORE OF THE 1999-2000 PRIORITIES ESTABLISHED BY THE CITY COUNCIL, ON JANUARY 30, 1999
AND MARCH 18,•2000.
Priority„(s): This is,not:listed as a-Council priority, however it was a goal from the 1987 General Plan•and
also listed as a recommendation in the 1998,Fire Department 5-Year Life•Safety Plan (Master Plan).
Recommended City.Council,Action/Suggested Motion:
It is recommended that;the City Council adopt theupdated and revised Emergency Operations Plan
Reviewed by Finance.Director:' Reviewed'by_City AttOrhev Approved by City Manager:
I • Date - Date:•
Zodav's.Date: $/2/01 Revision # and Date Revised: File ode:
# G:/FireDept/EmergMgtPlan
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CITY OF'PETALUMA, CALIFORNIA
. MAY 7, 2001
AGENDA REPORT
FOR
Emergency Management Training for City Councilineinbers, Followed by Adoption
of
•
Emergency Operation Plan for City of Petaluma, CA
1 EXECUTIVE SUMMARY:The City of Petaluma 'Emergency Operations Plan (EOP) addresses the planned response to
extraordinary emergency situations associated with large-scale disasters affecting the City of Petaluma.
The change to the plan required approximately 200 hours of staff time.
Periodically, the entire EOP is reviewed, updated, republished, and-redistributed. Records of revision to
this plan will be maintained by the City Clerk's Office. The-plan may be modified as a result of post-
incident`analysis and/or post-exercise critiques. It may be modified if responsibilities, procedures, laws,
rules, or reeulations;pertaining:to emergency management.and operations change.
This EOP establishes policies and procedures and assigns :responsibilities to ensure the effectit e
management of emergency operations within the City of Petaluma. It provides information on the City
of Petaluma's emergency management structure. •
This document serves as a planning reference. Depaitnents' within the City of Petaluma and other
agencies have roles and responsibilities identified by this plan., The budget described above is for
copying costs and is'included in the Fire Department's Disaster'Preparedness office supplies.
2. BACKGROUND:
The State of California's Emergency Services Act requires the:City of Petaluma to have an Emergency
Operations Plan (EOP) to address the planned response to extraordinary emergency situations associated
with large-scale disasters. In 1998 the State of California released their revised planning
recommendation-and guidance for local government to use as a template. Subsequently, the Sonoma
County,Operational Area has updated and adopted a new Emergency Operations,Plan for the -
Operational Area The adoption of the Standardized Emergency Management (SEMS),the state
guidance, and,actuai events has demonstrated the need to re-write and re-organize the plan.
This plan is not intended to address the normal day-to-day emergency or well-established emergency
procedures. This plan accomplishes'the following:
• Establishes die emergency management'organization required to.respond to any significant
emergency or-disaster affecting the City of Petaluma.
• • Establishes the overall operational concepts associated with the management of emergencies,
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This plan,includes the implementation of:SEMS forthe1City of Petaluma. It is intended to facilitate
multi-agency and multi-jurisdictional coordination:duritig emergency operations, particularly between"
the City of Petaluma and the Sonoma County Operational Area, including special districts.
2. This plan serves as the legal?and conceptual framework for-emergency managementiin•the City of
Petaluma.,'The most significant,difference between:this EOP and the existing;EOP is the:basic struc
' The Plan has been reorganized andhas moved the specific functional and operational tools',"such as
checklists, forms,'phone lists, and other-references that are;subject to frequent change, and:.placed them
into various:reference documents (Annexes) that support the"Basic Plan". These Annexes are mainly
operational/fiinctionalplans designed toproi-ide.users,wi'th the basic considerationsfandactions
necessary for effective emergency response.for the specific:hazard or'function.,.
This Planis:divided into the following;parts:,
Pail- General Information
The "Basic Plan ', which.describes the emergency,management organizatiori'sirole, responsibilities and
operational concepts.
Part 2=References
A reference;section.containing a glossary and'a list of acronyms and abbreviations used in the plan.
The:Fire Depaituient may have to review'and return=the plan to Council for future revision's should:there
be changes'in:local, state; or federal regulations affecting the+City of'Petaluma manage"mentprograms;
Copies Of EOP Will.be distributed to City departmentsand various agencies.,.
3. ALTERNATIVES: •
1). Adopt Emergency Operations Plan,
' 2). Do.not adopt the.plan, the City will continue to operate under the 1998 Emergency.Operations
Plane However state and federal reimbursement maybe at risk.,
4. FINANCIALIMPACTS:
Negligible cost for,printing, which is identified`in:thesbudoet:section'2214
5.. 'CONCLUSION;
Adoption Of the updated Petaluma Emergency Operations Plan will enableithe City to continuetits
long=standing commitment as.a,leaderin Sonoma County's:effort to,prepare for disaster.
6. OUTCOMES OR PERFORMANCE'MEASUREMENTS'THAT WILLIDENTIEY SUCCESSOR.
. COMPLETION:i
The plan will be distributed to the Sonoma County Operational Area (OES), the PetaluinalPublic
Library, the City Clerk's office_and City department=s within 60 days•of adoptions.
N.
7. RECOMMENDATION:
For the CtyCouncil to adopt"thePetaIUinaEmergency Operations Plan..
GJFireDepVEniergMgtPlan%Petaluma EOP/Council.
Exhibit 1
CITY OF PETALUMA
EMERGENCY
OPEt TIONS
PLAN
May 2001
May 2001
11
City Of Petaluma Emergency Operauciris
Ask,
CitY orPetaluMe
Emergency Operations 'Plan
TABLE OF CONTENTS
PART ONE -.G ENERALINFORMATION
The Fflah 1 -
Purpose, ObjeAtivet, Goals,,& AssikriptiOnS - 4
Concept of Operations ...... ..„.. . ...... ...... ... .......... .. ........... ....... . 5
. Emergency Management•Organization and Responsibilities..... ...... 7 .
Siandardized EmergencyiManagement Syatem (SEMS) 1,0
Mutual Aid - 15
_
Emergency]Operation Center (EOG) Location and Description..... ........ .. ..... 20
E0O,Cdordinationtvvith Volunteer and PrivateAgencies .......................... 23:
• FOC ManagementStructure . 25' •EGO Position. Descriptions and Responsibilities 25i
Emergency.Prociemations • 29
•
Continuity of Governrrient.. . ..... 31
Authorities and Refer'ences ..... ......................................... 33
PART TWO ' REFERENCES'
Legal References -34
Glossary]ofTerms ....................................... ................... ......................... Glossary-1
List of Acre-nyrris and Abbreviations - Acronym-s-1
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Firial nraft y 019
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City of"Petalurti 'Emergency Operations Plan"
�ART ONE
ENERAL INFORMATION
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THE PLAN
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The City of Petaluma .Emergency Operations Plan (EOP) addresses The planned response to
extraordinary emergency situations associated with large-scale disasters affecting the City of
Petaluma. Petaluma is part of the Sonoma County Operational Area, which consists of cities, special
districts and the unincorporated areas,of the County. This plan is not intended to address the normal
day-to-day emergency or welkestablished emergency procedures..
This plan accomplishes the following:
♦ Establishes the emergency management organization necessary for response to any significant
emergency or disaster affecting the City of Petaluma.
♦ Establishes the overall operational concepts associated with the management of emergencies.
This plan is designed to establish the implementation of the Standardized Emergency Management
System (SEMS) for the City of'' Petaluma. It is intended to facilitate multi-agency and multi- .
jurisdictional coordination during emergency operations. particularly between the City of Petaluma and
the Sonoma County Operational Area.
�his document serves as'a planning reference. Departments within the City of Petaluma and other
gencies that have roles and responsibilities identified by this plan are encouraged to develop
emergency operations plans, :detailed standard operating procedures (SOPs), and emergency -
response checklists based on the provisions of this plan.
This document serves ias the legal and conceptual framework-for emergency'management in the City of
Petaluma. There are a number of separately published documents that support this plan. (Figure 1)
. These supporting references further describe the operation or functional response to specific threats.
These supporting references contain :checklists and other resource material designed to provide users
with the basic considerations and actions necessary for effective emergency response for the specific
hazard or function.
This plan is divided into.the following parts:
Part 1..-'General Information
The "basic plan" which describes the emergency management organization, and its roles,
responsibilities,,and operational concepts.
Part2-- References
A reference section=containing a glossary°and-a list of acronyms and abbreviations used in the plan.
1 March 29, 2001
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City of PetaluMa Emergency Operations Plan
Emergency OperatiOns,Plan Revisions
Periodically the entire EOP will be reviewed, updated republished,_ and redistributed: Records oil
revision to this plan will be maintained by the City Clerk Office. The 'plan may -be modified as a
result of post-incident analyses and/or post-exercise critiques. It may be modified if reSponsiOilities,
protedures, laws rules or regulations pertaining to emergency managemenf.and.opecatIons-change.
Those agencies having assigned resporsibigies under this plan are obligated to inform the City .
Manager or"designee when changesjieed to be mabe.
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City ofPetaluma Emergency Operations Plan
Emergency`iOperations Plan (EOP) •
This document provides'an overall concept and "organizational framework.
• Part 1 — General.Information . •
,•, .Purpose,'Objectives, Goal, and Assumptions
Concept of Operations
Emergency Management Organization
Standardized Emergency ManagementSystem (SEMS)
Mutual Aid
Shelter Operations
Emergency Operations Center (EOC)
.Continuity of Government
Authorities and References
• Part 2 —:References •
Glossary of-Terms /Acronyms /Abbreviations .
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Functional /Operational References
leThese references.;are specific to various agencies, functions, or threats and may contain the
.following:
• Specific=Policies and Standard Operating Procedures (SOPS)
• Checklists.
• Threat Summaries
• Maps / Charts
• Forms
• Contact lists (employees/;vendors/services/etc.)
• Specific legal references
• Any other relevant date that is detailed in nature or subject to frequent change.
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. Figure '1: Basic Plan and Supporting References
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City of Petaluma Emergency Operations Plan
PURPOSE
This EOP establishes policies and procedures and assigns; responsibilities 'to ensure the effective'
management ,of emergency operations within the City of"Petaluma. It provides information on the
City. of Petaluma's emer enc mana ement'structure,and how the emergency management team is
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activated.
OBJECTIVES'
The overall objective of;emergency management is`to°ensurethe effectivewmanagement,of response
forces and resources in preparing'for and responding^to situations associated with "natural-:disasters,-
technological incidents and national security emergencies. To carry-out its responsibilities, the
Emergency Management organization 'will accomplish the following objectives during a
disaster/emergency,;
• Overall managemeritand coordination of emerg_encyresponse and;re_covery.operations,,including
on-sceneihcident management as required.
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• Coordinate^,and ,liaison with Sonoma County Operational.Area, other local government agencies,
as well as applicabièsegments of private sector entities and volunteer agencies.
• Establish priorities,and resolve',any conflicting demands>for support.
• • Pre P
are anddisseminate.emer g enc y `tip public.information to'alert,.warn,;and inform p
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• Dissemmate:damage informat on and
other essential data •
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• Keep the Operational Area updated to;the disposition of the City's situation,and the,status of the
EOC.
GOALS
• . • Provide-effective'life safety measure;reduce property loss and damage tbkthe environment.
• Provide-for the rapid resumption of impacted businesses-and community services.
• P.rovide accurate documentation and records required for east recovery efforts.
ASSUMPTIONS.
• The City of Petaluma'will participate in°the Sonoma County Operational Area-concept
"• The City'of'.Petaluma is primarily responsiblerib-remergency actions:and'Will commit all available
resources to save lives, minimize injury, to persons and minimize damage to property and the
environment.
• The City & Petaluma`Will utilizeiSEMS,in'emergency response operations.
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March 29,,2001
Citiot Petaluma. • , Emergency Operations Plan
SSUMPTIONS Continued -
• Thei.Director;of Emergency:Services will coordinate the City's disaster,response:-'
•. The resources of=the.City of Petaluma will be made available to local ,agencies and citizens to
cope with disasters affecting this area.
• The City-of'Petaluma will commit its resources to a reasonable degree before requesting mutual
aid assistance.
• Mutual aid assistance will be requested when disaster relief requirements exceed the City of
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Petaluma's.ability to meehem .
CONCEPT OF OPERATIONS
The emergency management..organization in the City of Petaluma will identify potential threats to life,
property -and the environment and then develop plans and-procedures to protect those assets. •
These plans and procedures will• direct emergency response and recovery activities and will be
validated by the conduct, of actual response or exercising: The goal -is to maintain a robust
emergency management,organization with strong collaborative ties among the Op Area community-
based, organizations and volunteers public service agencies,, and the private sector*under the
Standardized.Emergency Management System (SEMS) structure (see SEMS in this section). •
0 tions""are categorized by-the four emergency management phases'indicated below". However, not
ery disaster necessarily.includes-allindicatedphases.
Preparedness Phase •
The preparedness phase: involves,activities taken in advance of an emergency. These activities
develop operational capabilities and effective responses to a4disaster: These actions might include
mitigation activities, ,emergency/disasterplanning, training, exercises and public education. Members
. of the emergency management organization should. prepare Standard Operating Procedures
(SOPs)/Emergency Operating Procedures (EOPs) and checklists detailing personnel assignments.
policies, notification rosters and resource lists. Personnel should be acquainted with these
SOPs/EOPs and checklists through,periodic training in the activation and execution procedures.
Training,and Exercising -
The Sonoma County Department of Emergency Services will inform City departments of training
opportunities associated with emergency'management: Those with responsibilities under this plan
must ensure their personnel are properly trained to.carry out these responsibilities.
The best method of training emergency responders is through exercises.- .Exercises allow
emergency responders to become familiar with the procedures, facilities and systems that they
will actually use in erriergendy situations.
5 March 29, 2001
City of Petaluma Emergency Operations Plan
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Training and`Exercisinq Continued
Exercises will"be'conducted,on a regular to;maintain readiness. Exercises should include;as •
many City- departments as possible. •The Emergency Services Coordinator-will document City
exercises by conducting:a critique, and using the information obtained from the critique to
complete an'After-Action Repot (AAR), and revise standard operating;proced'ures as necessary.
Response Phase
Pre-Emergency'
'When a disaster is inevitable; actions are precautionary" and emphasize protection of life.,'Typical
responses Might be: •
• Alerting..necessary;city departments,'placing critical resources and personnel on stand-by:
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• Activation of the.City Emergency Operation.Center(EOC):
• Advise the OperatiOnal Area of the current situation
Evacuation-Of threatened populations to safe areas.
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• Advising threatened ,populations of the emergency, and apprise them of safety measures]to
be implemented.
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• Identifying the:need for'mutual aid: •
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• Proclamation of a Local Emergency'by the City Manager:. -
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• Emergency Response
During this phase, emphasis is placed 'on saving',lives and property; control of the situation and.
. minimizing,effects•of the disaster, Immediate response is accomplished'within'the affected area_by
local government;agencies and segments of the'privateisector. •
Sustained`Emergencv
In addition to continuing life and property protection operations, mass care, relocation;,"public
information; situation;analysis,-,status,and damage assessment operations.will be initiated
Recovery" Phase
At the onsetof an emergency :actions^are'takento enhance:the effectiveness of.recovery,.operations'.
Recovery is both short-term activities jintended to return vital life-support systems to operation; and
long-term activities designed to return infrastructure'systems to pre=disaster conditions. Recovery
also Includes cost recovery activities.
The recovery has major objectives, which:mayoverlap; including:
• Reinstatement:of family,autonomy.
• .Provision of essential public'seryices: •
• Permanent'restoration of private and public property. •
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City of•.Petaluma Emergency Operations Plan
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overt' Phase,;Continued
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• Identification of residual hazards.
• Plans to mitigateifuture hazard's.
• Recovery of costs associated with response and recovery efforts.
•. Coordination of State and Federal, private and public assistance.
Mitigation Phase
• Mitigation efforts occur before and following disaster events. Post-disaster mitigation is part of
the recovery process: Eliminating or'reducing,the impact of hazards•that exist-within the City and are
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a threat to life and property are part orthe'mitigation efforts. Mitigation tools include:
• Local ordinances and--statutes (zoning ordinance, building codes and enforcement, etc.).
• Structural Measures.
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• Tax levee or abatements..
Public information and community relations.
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• Land use planning. • -
EMERGENCY MANAGEMENT ORGANIZATION & RESPONSIBILITIES
City. of Petaluma Emergency Management Organization
The City Manger who serves as Director of Emergency Services/EOC'.Director or his designee will
direct the City of Petaluma's emergency,management organization (including emergency response
and recovery).
The Director of Emergency Services/EOC Director is supported by.the emergency management
organization and(has overall responsibility for:
• Organizing, staffing and operating the Emergency Operations Center,(EOC).
• Operating communications and warning systems.
• Providing information and guidance to the public.
• Maintaining information on the status of resources, services, and operations.
• Directing overall operations.
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City of Petaluma- • Emergency Operations Plan
City of,Petaluma Emergency"Management!Organization Continued
• Obtaining support for the City of Petaluma :and, providing support to other jurisdictions as.
required."
. • Identifying and analyzing potential hazards and recommending appropnate;countermeasures.
• Collecting, evaluating and disseminating damage assessmentand other essential information.
See City of Petaluma Emergenc Management Organization Chart (Figure'2) and the Emergency
Organization Fundtldnal'Matrk(Figure 3).
Cityof Petaluma Emergency Management (Emergency.Operations•Center) •
•When a disaster occurs the,City of Petaluma•s Emergency ,Operations Center' will be activated' to
coordinate.and support emergency operations within+the City. The•City,will also be;the focaltpoint for
information transfer, and support requests by field;;lncident Command` Posts (ICP) and other City
p requests for. all fire, law, public
departments. •The City of Petaluma EOC administers mutual aid re
works, emergency managers or other mutual;aid through the Sonoma County Operational Area.
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Mutual',Aid Region Emergency Management -
The City of Petaluma is,:within,the Sonoma County OperationalArea, which is part of-the OES Mutual
Aid Region II andthe OES Coastal Administrative Region. The!primary' of Coastal.Region's
emergency management' organization is to 'support Operational Area response and recovery
operations and to coordinate non-law and non fire 'Mutual, Aid Regional response and recovery
"_ • operations;through,the Regional EOC (REOC): 'The DES;Region Office may also.serveLas a,Disaster -
Support Area (DSA) wheno`ecessery.•
State Em•ergenoy,Management
- The Governor, throughtState OES and its Mutual Aid Regions; will coordinate statewide'operations to
include, the provision of mutual. aid and other support to tocal jurisdictions and the re=direction of
essential supplies and other resources as ;required. "The, OES Director; assisted by State agency
directors and their staffs and identified volunteer agency'-staff; will constitute the State emergency'
management staff:
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City.of:Petaluma :Emergency Operations Plan,
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Management.
EOC Director
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Legal Officer Information Officer
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SafetyOfficer Liason,Officer
Operations Planning/Intel Logistics Finance/Admin
Section Chief Secbon..Chief Section Chief Section Chief
—Law Branch. —Situation Analysis Service Branch —Cost/Records
Fire/Rescue Branch Resource Time Unit
— PublicWorks Branch Documentation —Compensation/Claims
• Care and Shelter Unit
—Medical Branch -Technical",Specialists —
Support Branch Unit
Procurement Unit
• 7 Supply Unit
—Ground Support
Figure 2`. City of Petaluma Emergency Management-Organization Chart
Figure 3: The_Emergency Organization Functional Matrix is in the process of being developed
"Insert Matrix Here'*
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City-of Petaluma, Emergency Operations Plan
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STANDARDIZED EMERGENCY•MANAGEMENT=SYSTEM (SEMS)
General
The Standardized Emergency Mahagement;System,(SEMS)dis-the-system irequired by Government
Code Section ,8607(a) for managing response to;,multi-agency and multi-jurisdiction emergencies in
California, SEMS consists of organizational levels that are activated as necessary: field
response, Iocahgdvemment, operational area, regional and state.
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SEMS: incorporates the, use of-the ,Incident Command System (ICS), the Master Mutual Aid
Agreement and ezistrng mutual aid systems the Operational Area Concept the Operational Area
Satellite Information System (OASIS) and multi-agency; or inter=agency coordination: Local
governments must use SEMS to.be elig ible`for reimbursement of their personnel-related costs under
state disaster assistance,.programs.
Local Government Level In SEMS:
Local government is one of the five levels' of SEMS. The basic role; of a :local' government is to
manage andr;coordinate the overaliemergencyresponseiand recovery`activities within its jurisdiction.
A local government under SEMS is a city, county;=city iand county, school district; or special district:
Special districts under ,SEMS are units of local government (other than a city„ county, or city and
county) with authority,orresponsibility to iown, operate or maintain a project-(as defined'in California
Code of Regulations 2900(s) for purposes of natural disaster assistance) This may include ia joint.
powersi authority established underSectiont6500 et seq of the Code.
Cities are responsible�for emergency response°within their boundaries, although:some;cities contract •
for some muriicipalserVices from other agencies..
Special districts; are primarily responsible ?during i emergencies',for restoration of Services-that':they
normally provide. They may also be responsible for safety of people at their facilities or on their
property and for warning of hazards from their facilities or operations. Some special districts may
assist other, local governments in the emergency response.
All local governments are responsible for coordinating; with other local governments, the ietd
response level and the operational area'. ,Local governments are also responsible for rpr.'oviding
mutual aid within their capabilities.
SEMS Requieetnents-for>Lotal Governments
The City ;of Petaluma Will 'comply with SEMS, regulations iini order'to be eligible for state funding, of
response=related personneLcosts?and will:
1) Use SEMS when a local emergency istdeclared or proclaimed; or the EOC is activated:
2) Establish coordination and' communications with field incident commanders either through
Departmental Operating Centers,(DOCs) ordirectly to the EOC when activated_
3) Use existing mutual aid systems°for coordinating;fire, law enforcement and other resources.
10 March:;29,;2001
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City of Petaluma, . Emergency Operations Plan:
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SEMS"Requirements'for Local Governments Continued •
41") Establish, coordination and communications between the Sonoma County/Op.Area's EOC when
- iactivated, and any state, or local emergency response,agency(having jurisdiction at an incident
within the City's.boundaries. .
5) .,Use multi-agency or'inter-agency coordination to facilitate decisions for overall response activities.
The requirement to use SEMS includes fulfilling the management and coordination role of local
government and providing for the five. essential ICS functions of .management, operations,
planning/intelligence,logistics;-and finance/administration.
Sonoma County/Op Area Responsibilities under SEMS .
The cities and. special districts participate ih the operational area organization and system for
coordination and communication within the operational area The implementation of SEMS is a
cooperative effort of all departments and agencies within the County; cities,. and special districts that
• have an emergency response role The Sonoma County Department of Emergency Services -
Emergency Management Division'has the lead responsibility for SEMS, implementation and planning
with responsibilities for:
• Communicating'.inforrnation within the County/Op Area on SEMS requirements and guidelines.
• Coordinating SEMS-development,arnong departments and,agencies. •
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Identification of all departments,.and agencies involved in field!level response.
• • Identification of departments-and-agencies with DepartmentOperations Center (DOCs).
• Coordinating with :other local governments, the Operational Area and volunteer and private
agencies on development::of SEMS.
• Incorporating SEMS into the County/Op Area.Emergency Operations Plan and procedures.
• Incorporating SEMS into the ;County/Op Area's emergency ordinances, agreements,
memorandum of understandings, etc.
• Identification of special districts that operate or provide services within the boundaries of the
County`of Sonoma.. Determining the:emergency role of these:districts and making provisions
for coordination during emergencies.
• Identification of local volunteer and private agencies that have an emergency response role.
Determining`theiremergency role and making provisions for coordination during emergencies.
All local government staff who-may work in the Emergency Operations' Center (EGO), in Department
Operations Centers (DOCs) or at the field level must receive'.appropriate SEMS training as required
by SEMS regulations. New personnel must be trained as they are hired.
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• 11 March 29, 2001
City of Petaluma • Emergency Operations Plan •
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Organization Flexibility- Modular Organization the EOC and -all other: •
The five essential ICS functions will be established as sections within th
functions will be organized as branches; gouge or units within sections; The-types Of functions.and
their relationship to one another will depend. upon the size and nature of the linCident Only those,
functional elements that are required to meet current objectives.will be activated. Those functions.
that are needed: but notsttaffed will be the responsibility `of the next higher element in the
organization._
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Management P-ersonnel- Hierarchyof'Command and•Span-of-Control•
Section Chiefs for Operations, ,Planning/Intelligence, "'Logistics and Finance/Adm`inistrati'on report to
the EOC Director. They are responsible fora,
• ,Overseeing the internal^functioning;;of their section, and
• Interacting with each "other, the EOC Director, and other entities within=the"EOC`to ensure the' -
effective functioning oftheEOC organization:
EOC Action Plans
At local, operational area;,regional and state;levels, the;use of`EOC action-plans "provide'designated
personnel with knowledge of:the objectives to be achieved and'the steps required; for achievement.
Action Plans not only provide direction, but they ;also serve; to provide a basis for measuring
achievement, of ;objectives and overall system performance. Action planning. is an important
management tool that involves: _ •
• A process for identifying'priorities°and objectives,foremergency"response or recovery efforts.,
• Documentation of priorities and robjeCtiVes,.tasks and personnel assignments,
• The Planning/Intelligence Section, With assistances from other Sections; .develops the action
planaand facilitates theaction planning meetings:The Director the,Action.Plan,
• Developing a 'plan for specified ooerational.periodthat may range from-'atfew hours to 24
hours. The operational period' is determined by first establishing a setofipriority actions-that
need to be performed. A reasonable'time framejis then established for accomplishing those
actions: The action plans need not:be complex, but should be sufficiently•detailetto guide
EOC ,elements in Itplefrienitihg the priority .actions. (See City of Petaluma EOC Planning
Section,Checklists.)
Multi-Agency or Inter-Agency Coordination
• Multi-agency orinter-agency coordination is important.for;
•
• Establishing priorities for'respo'nse.
• Allocating 'critical resources. •
•
• Developing strategies for'handling multi-agencyreeponse problems:
•
12, Marti.) 29; 2001
•
Cityof:;petaluma lErnergency Operations Plan
•
•
•
ulti-Agency'or Inter-Agency.Coordination Continued •
• • Sharing information.
• Facilitating communications.
Guaranteeing jurisdictional/agencies objectives are not compromised.
Emergency response is coordinated at the'EOC through:
• Representatives from City departrrients and agencies.
• Representatives from outside agencies including special districts, volunteer agencies and
private organizations. .
•
Coordination with agencies not- represented in the EOC may be accomplished via various
communications systems such as radio and computer networks.
Coordination with the Field Response Level
In`a. major emergency, the Cit •s EOC shall be activated to coordinate and support the overall
• response while field responders use the Incident Command System. Incident Cornmanders may
report to the Operations Section;.usually to their counterpart, which in turn will coordinate with other
aections in •the EOC. In some incidents, Incident Commanders may report directly to their
partments.• When the EOC is directly overseeing Incident Command (teams, the EOC is operating •
• in a centralized coordination -and direction mode. It is imperative', that' during major emergencies,
resources and priorities are managed via•the EOC.
Coordination with Operational!Aree Level
•
Coordination and communications should be established between-the City EOC and the Operational
Area For the County, the common communications linksiare telephone, Fax. cellular, amateur radio,
and to-band radio.
Sonoma County uses an Operational Area Multi Agency'Coordination System (MACS) concept when
developing response and redovery. operations. When and where possible, the County will include
jurisdictional representatives-in planning for jurisdictional support.
Special District Involvement
Special districts are defined as local governments in SEMS. The. emergency response role of special
districts is generally focused' on the return to normal services. During disasters, some types of
special districts will be more extensively'involved in the emergency response by assisting other local
governments.
•
Coordination and communications should be established among special districts that are involved in
emergency response; Other local governments and"the Operational Area.. •
•
•
•
13 March 29, 2001
City of Petaluma Emergency Operations Plan
•
Special:District Involvement Continued
This may ,be ,accomplished in various ways depending on the;local situation:, ]Relationships among
special districts', cities, ,countygovernment'and the,operational 'area are complicated by overlapping
p icts need tot witthl,'the,l local
boundaries and by„the e multiplicity of;special districts S ecial` districts ,w
governments in their service areas to determine how best to establish 'coordination, and
communications ih emergencies.
•
When.a special,district is wholly contained5within:the affected city the special district should have a
liaison representative at`the city EOC to direct support:' An exception may occur when there are
manyiaffecteespecial distrcts%within thecity:
When'there'are many affected special districts within the city, it may:not be feasible for,the city EOC
to;accomrnodate representatives from all.ispecial'districts during'area-wide disasters. In such.cases,
the city should;work with the special districts to develop alternate ways of establishing coordination
and,coeinmunications.:
Typically, special district :boundaries: cross municipal` boundary: lines. A special district may serve
several cities and lcounty unincorporated areas .. Some special`districts serve more than one county.
In,such,a situation,the special district may wish;to providera liaison representative:tobthe Operational
Area EOC to facilitate coordination and tdt munitationTwitt the various erititiesl t;serves.
l Emergency
State;OHlce
'Ma n"jem e"t"A ency � Emergency;Services(FEMA(' 'at;e G pera i(ene Cente tscC)
l f
State OES State OES Stale OES
(COestal'Regloo) -Ilnland:Region): (Southern:Reglon)
• -R gonai Emergency - •
O Ions Ce t IRHOq! OpeRpm I E eroEOC). R 9 IE erpenry_
'Ope 1 e msr(REOCti
I II II•
Sonoma L Operational Area 2 Other,Operat onil Areas. Other Op tonal Areas' Toth Op rats one)Are6t
StirroMa County l opAne EOC umyiO ce.EOCS: n iOn eaE9O1 County/Op ree EOCS'
Il. , Local Governments:
' Locale rn
menu' Lima!Goaernmemz
Local'Govern Governments Local0ovemmei EOCS
Local Government foes Local Government EOCS
;LOcal Government EOOS
Incidents,within unincorporated areas,ef county'
Itlent,, — s n
tinciden[ _
l nclee ee _Inc dent,:
•
•
1'4 March 29 2001;
•
City of:Petaluma Emergency Operations Plan
•
dig UTUAL-;;AID
Introduction •
The foundation of California's emergency planning and response is a statewide mutual aid system
which is designed to ,ensure that adequate resources, facilities and other, support is provided to
jurisdictions whenever their own ,resources prove to be inadequate to cope:with a given situation(s).
The basis for the system is the California Disaster and Civil Defense Master Mutual Aid Agreement,
as provided for in the California .Emergency Services Act. THiis.Agreement was developed in 1950
and has been adopted by the state, all 58 counties and most incorporated; cities in the State of
California. The Master Mutual Aid Agreement creates a formal structure wherein each jurisdiction
retains control of its own facilities; personnel and resources but may also receive or render
assistance to other jurisdictions withmthe state. State government is obligated to provide available
resources to assist local junsdictiohsiih emergencies. It is the responsibility•of the local jurisdiction to
negotiate, coordinate and prepare''mutual aid agreements.
Mutual aid agreements exist in:
• Law enforcement
• • Fire services
• Medical
- • Public Health -
• Emergency Managers (EMMA) •
• Hazardous Materials
•
• Public Utilities:
•
• Engineers
• Coroner, and others
Mutual Aid'.Systerir• •
A statewide mutual aidaystem", operating within the framework of the'Master Mutual Aid Agreement,
allows for the progressive mobilization of resources to,and from emergency response agencies; local
governments, operationaj'Lareas, regions and,state with.the intent to provide requesting agencies with
adequate resources.
- The statewide mutual aid system includes several discipline-specific mutual aid systems, such as fire
and rescue, law, medical°and public works. The adoption of SEMS does not-alter existing mutual aid
. systems. These systems work through local government, operational area, regional and state levels
"Insistent with SEMS (see Figures 4 and 6).
•
15 March 29, 2001
City of Petaluma Emergency Operations Plan
Mutual Aid System Continued -
Mutual aid may also be obtained from other states. Interstate mutual aid may be obtained through•
direct state-to-`state contacts, pursuant to 'interstate agreements and c_ompacts or may be
coordinated through federal agencies.
Mutual Aid,Regions; . •
Mutual aid regions are established under the Emergency 'Services Act Six mutual aid regions
numbered I-VI have been established within; California. The City of Petaluma is within ,Region ll.
Each mutual aid 'co
region nsists. of designated counties. Region II is in the OES' Coastal
Admirifstrative Region (see Figure 5). •
•
State TES,
1
I _
1' •
'. _ • - • .. - - Other OES Regions
Coastal,Region • --1 - I State Agencies
1
t •
Unaffected Op Local Governments b, Op.Areas m other'I-
Areas witfiin. - in Unaffected OES Regions •
Coastal Region Op Area i ,' - -
u..
r
Sonoma Unaffeote-- :--l:& Local Governments
State•A encies in 'y "-. --Operational Area a, in other bp
Sonoma Op Area -
4
I i!:
Affected RESOURCES`>a
Local '--_ �tiy I.
Governments ,. ` "
4.
ResourceiRequests, •
t uti =
'''1"11:,111:)" Resources
•
Figurer4:flow of Resource}Requests
16 March 29, 2001. '
f ,
City of Petaluma Emergency Operations Plan
OES Administrative
in is
trative
.a Region s
4•-r-;:;:ii,..tine,iriTzi-ft--zi
fLtf,.-; .1,,tracc-z..e3412-;:sia:i
i
-, ..t,---&•,,--tcre-71/47 1. *.1
,...rna,- .—_,--,:k4•4 ili tilitt
Lxcig;--e--k,',.
--,-',P-._ _..., -:,.,
./
(
,rWilig71N2?;'«-te,S,
- ...,tic/ kiwitc-1;f7P-fie):=-Sa- Sou therli
ociase To.,-tcAtAitt.,„:„AL -
kik
DE Refire()11. n't=""Vi:::1..- -kl.•;.:4vety4"--'w•-'-'"--"-- --'1.4 .0 DTI/tin
- -1 lt-r•-•-,,ar.;,-..ea,
L NORTE
1°
•
4.-.1-**.S-"-"-' 4 ' -, •,
•_-
- —HUMBOLDT
..,
, , •-•. '
•
...;.„. 'I
MENDOCINO
. •e,;._„.•":"
4
., LAKE .
r" ,t.:V-•'
.2/ .
-Ck
-. SOLAP40
1
SONOMA Ci.
Ilk "
MAR • "•,-;" CONTRA
■ al
-.,.:-: --cosi-A
____ a. •
SAN
FRANCISCO A
-D
SANTA CLARA
•,z.„..„,•-,,,- ,
SAN MATEO L_-,-",',u",'
• n 14 i
SANTA CRUZ 1 SAN EDIT()
D"."'1,••• ,,,n,_„,,,,
r.."4".4 ••• -"2"..,,,.....•
•.."." 1;...1".•`4•...-="-..•
•....."'".c.•-•',• -
'.'..--.-14•,-.* .
• „4."- -$1(1/4$
MONTEREr
0
Figure 5: State OES Administrative
17 Regions March 29, 2001
City of Petaluma Emergency Operations Plan
Mutual.Aid Coordinators
To facilitate mutual aid; discipline7spedifi&mutual,aid, systems work through designated mutual aid
coordinators 'at the operational area, 'regional and state levels The basic role of :a ;mutual aid
coordinator is to receive mutual aid requests, doordirlath'the provision of resources from within the
coordinators ,geographic area of responsibility and pass' on,unfilled requests to the next 'level (see
Figure 6).
•
Mutual aid requests that do not fall into one of thediStiplinerspetificimutual aid systems are handled
through the emergency services mutual aid isystem by emergency management. Staff at the local
government, operationalarea, regional anOtatedevels. •
•
Mutual aid coordinators may function from an EGG., their normal departmental Ideation or other
locations depending cin the circumstances Some incidents require mutual aid but do not necessitate.
activation of theaffected local governmentgor operational area:500S becabseribfghe incidents
impacts.. In such cases, mutual aid coordinators typically handle requeSts, from their'normal work,
location: --When EOCecare activated, 'all actiVated•diSciPline-SPetifid tutuai.aid systems should',
eStablish.coordination;and comrndhiCations withthe EOCS:
. .
• When an operational area EOC. is activatedi, operational area mutual aid system
representatives should be at the 'operational' area EOC to facilitate coordination and
• informatioh floW.
•
_
• When the .0ES Coastal 'Region'.E00; (REOC)' is actiVated, regional mutual ,aid :"coordinatorsr
should have representatiVe e. in the REOC unless, it is mutually- agreed •tnat effective
coordination can be accomplished 'through, teletornmunications.. State,,,agencies; may be
reqUerepresentatives-tb, the. REOC -to assist :OES regional[Staff in,, handling.
mutual aid requests for disciplines or functions that do-not have rdesignatecl,mutual aid
cobrdinators.
• When the State 'Operations tenter (SOC) is activated, state ,agencies with mutual aid
cooldination•responSibilities Will be reqUested to send representatives to the SOC.
• Mutual aid system:representatives al.:an' EOC. may be' located in varibus,functional:elementsc •
(sections, branches groups or:units) or serve as an agency representative depending on how
the EOCiadrgani±ed anal,the exterititonivnichtis activated.
Volunteer and Private Agencies in Mutual Aid
Volunteer agencies ••and' private agencies may participate in the mutual aid sysiern. along with
governmental agencies For example, the disaster medical mtitual. aid system relies 'heavily on
private isector involvement for medical/health resources. Some vdlunfeer agencies such as the
Arneridan. Red Cross Army and 6th-bit are can essential elerrient of the statewide
„
emergency response to meet the needs of disaster Victims. 'Volunteerragencies mobilizevolunteers
and other resources through their own systemt. They also may identify resource;needs that are not
met within their-own -systemS, that would be requeSted through the rnUtuali.aid' 4Stern. Volunteer
•agencies withextensive:involvement in'the emergency resPonseishould be represented in E0es.•
HS
•
18 Marcnt.20.: 2001
•
City of`,Fetaluma 'Emergency Operations Plan .
me: private a encies have established mutual aid tarran
Volunteer andP�rvate.A enci"es in Mutual Aid Con arrangements to assist other private agencies
g
g
t'thin'their functional area For.example electric and,gasi utilities have mutual_aid agreements within
'their 'industry and :established procedures for coordinating with ,governmental EOCs. In some
functional areas, services are provided'by a mix of special districts, municipal and private agencies.
Mutual aid arrangements may include both governmental and private agencies.
•
Liaison should ber established between activated EOCs and private„agencies involved in a response.
Where;there is a need for extensive coordination and information exchange, private agencies.should
be represented in activated EOCs atithe appropriate SEMS level,
•
Emergency Facilities Used forMutual Aid
Incoming mutual aid resources^may be received and processed at several types of facilities including
marshaling areas, mobilization'centers'and incident facilities. Each type of facility is described, briefly
below.
Marshaling Area: 'Defined •in,-the Federal Response Plan as an area used for the complete
assemblage of personnel:and other resources prior to their being sent,directly to the disaster affected
area. Marshaling areas may be•established in other states for a catastrophic California earthquake.
Mobilization Center: An' off-incident location at which emergency service personnel and equipment
are temporarily located pending assignment. release or reassignment. For major area-wide
disasters, mobilization centers may be located in or on the periphery of the disaster area. •
Incident facilities/Staainq Areas: Incoming resources may be sent to staging areas other incident .
0 cilities or directly to an incident, :depending on the circumstances. Staging areas are temporary
cations at an incident where personnel and equipment are kept-While awaiting tactical assignments. .
Policies and Procedures
Mutual aid resource •will be'proVided and Utilized in accordance With the•California Master Mutual Aid
Agreement. During a proclaimed emergency: inter-jurisdictional mutual aid will be coordinated at the
county. operational area or mutual aid regional level.
Because different radio frequencies;are in use••among most' agencies, local agencies should provide
incoming mutual aid forces with,portable^radios having local frequencies.
The City and special districts will make mutual aid requests through the Sonoma Operational Area
EOC.. Requests should specify,at a minimum:
• Number and'type of personnel needed
• Type and amount of equipment!,needed -
• Reporting timeend location
• • To v✓norn forces should report
• Access routes -
. Estimated duration of operations
• Risks and hazards
Following a major disaster, the Sonoma County Department of Emergency Services can assist local
. overnments with reimbursement procedures for response-related costs.
19 March 29, 2001
City of Petaluma Emergency Operations Plan
Authorities and References •
••
Mutual aid assistance may be provided under one,or:more of-"the,'following authorities:
• California,Master'Mutual;Aid Agreement"
• California Fire and`Rescue Emergency Plan •
California• .Law,Enforcement'Mutual;Aid Plan
• Robert T. Stafford Disaster Relief and Emergency Assistance Act ,(Publib. Law 93=288, as
amended)'provides federal support tostate`andlocal disaster adtivities
City of Petaluma Mutual Aid Agreements
WITH FOR
•
•
State of California Master,Mutual,Aid _
Sonoma County Inter-Agency Cooperation in
Op Area A. greement Major.Natural and Tedhnblogical Disasters
EOC LOCATION AND DESCRIPTION"
•
Emergency response coordination may be conducted from the EGG or from other locations
depending on the situation: The EOC_may be partially or fully staffed to meet the demands of the
- situation.
The City of Petaluma's primary EOC is located in`the:Petaluma Police, Department at 969,Petaluma.
Blvd. North., •
•The Sonoma County Operational Area EOC; is located at the County Hall of Justice. The iSonorria,
County/Operational Area EOC was constructed in 1974 and recently underwent renovation.; On a
daily basis the building is home to.the Sonoma County Computer Training:Center and irnemergency
conditions is converted into a full operating,EOC.,
Alternate EOC'Location and Description
Fire Headquarters at 198 D St.. is one of the alternate. EOCs It has been chosen for it's redundant=
publicsafety communication and emergencypower:
The West Wing!'of City Hall is another alternate EOC It has some radio capability!tand emergency
power.
•
20 Marcht.29, 2001
City of•Petaluma Emergency Operations Plan
When To..Aetivate:
SAasignificant earthquake causing damage in the!City.of Petaluma.or the Op Area or neighboring
jurisdictions
• • Heavy or continuous rain expected to elevate the Petaluma drainage levels beyond flood stage
• ,An impending ordeclared'"Statebof War Emergency"
An emergency situation:that has;occurred or might occur,of such a magnitude that it will require a
large- commitment of resources' from the city or the County over an extended period of time
'.Examples include.a:majorhazardous material incident, civil 'disturbance; aircraft disaster, wildland
• fire or severe weather conditions.
•
Who Can Activate:
.The following individuals, either acting'as the EOC Director or on behalf'of the EOC Director, or their
appointed representatives (as• referenced in Continuity of Government Lines of Succession) are
authorized to activate the.EOC:
• City Manager
• Fire Chief
• Police Chief or designee .
as .Management Team
County/Operational Area Emergency'Services Coordinator may requeetthe opening the EOC.
• Field Incident Commander
How To Activate:
•
• Co'ntact the City Dispatch Center,
• Identify yourself and.provide a.callback confirmation phone number.
• Briefly describe the emergency/disaster situation causing this,request.
(See City,of Petalurria EOC.Manual- EOC,Activation Procedures)
•
•
21 March 29, 2001
City of Petaluma Emergency Operations Plan
EOC Activation Levels
Trigger Event/Situation Activation .Staffing Activities
Level
Severe Weather Watch Stand'-By None .None; ,
Limited.to office or other EOC is?configured;,
location. allssystems ready!
I •
i Severe Weather Minimal EOC D irector Situation analysis
;Public Information
• PIO - Response coordination _
Earthquake Advisory/Prediction;Level Resou_rce'coordination
One Plan:! Intel„ •
i Operations . .
Severe Weather Warning Partial EOC Director Situation analysis
i Emergency'Services=Coord Res'oonse coordination
Earthquake with'substantial damage PlO • Resource;coordination
-reported Logistics support,
Section Chiefs Public Information
Earthquake Advisory/Prediction Level ' Plan i Intel'
Two or Three Operations .
Logistics' •
Major wind or rain storm'with damage
SectioroChiefs.
Branches and,Units as
Wildfire affecting-developed area appropriate to situation . •
Major scheduled event; LIason/Agency reps as
appropriate -
Incident`involving large t soaleor
possible large-scaleevacuations,
•
Major city or regional emergency Full Allipositions Situation analysis'
multiple areas with heavy resource <Response coo'rdihation -
Involvement Liaison/Agency repS as lResoulcallcodrdination
appropriate Logistics support
Earthquake with severe damage Public Information
Sustained operations
•
•
22 March 29, 2001
,
City of`Petaluma . Ernergen'by:Operations Plan
•
Status Boards •
',because the EOC's major purpose is accumulating and sharing information°to ensure coordinated
and timely emergency response; status.boards for tracking,emergency activities'will be made
available for use'in both the primary and alternate EOCs. All EOC sections muss t maintain display
devices so that other sections can quickly comprehend what actions have been taken, what
resources are available, and to track•damage in the City The'Planning/Intelligence Section is
responsible for coordinating-the display of information. All display charts; boards, and materials are
stored at Primary EOC.
At the onset of any disaster, a log will,also be compiled for the duration of the emergency situation.
Key disaster related information will be recorded in the log;, e.g„ casualty information. health
concerns, property damage, fire;status,,size of risk area, scope of the hazard to the public, number of
evacuees, etc. The posting of the'log;is the responsibility of the Planning/Intelligence Section.staff.
•
Communications
Communications are provided for in the EOC by the Logistics,Section and include:
• EAS - Emergency Alert System is used to disseminate disaster information to the public. It
replaced Emergency Broadcast.System. Contact the Sonoma:County OES for access.
• The Low Band Inter-City radio frequency - a dedicated network linking Op Area and city
EOCs
• ACS — a County-wide:organization of over 150 amateur radio operators
. • City Communications - responsible for fire, law, medical and• local government frequencies
This does not include assets-that could°be provided by CDF, CalTrans, and CHP.
•
EOC COORDINATION WITH VOLUNTEER AND PRIVATE AGENCY -
The City EOC will generally be.a focal point'for coordination of response activities with many non-
• governmental agencies. The EOC staff should establish communication.with private and volunteer
agencies providing services with the city.
Agencies that play key roles in the "response should have representatives "at-the EOC. If an agency
supports several functions and has only one representative at the EOC, the agency representative
should"be located at the liaison,area., If an agency is supporting one function only its representative
may be located with that functional 'element. Some agencies may have several personnel
participating in functional elements in the EOC.
Agencies that have countywide response-roles and cannot respond to.numerous city EOCs should be
represented at the operational area level.
Coordination with volunteer and private agencies that tdo not have representatives at,the EOC may be
accomplished through telecommunications, liaison .with community councils that represent several
agencies or involvementof agencies in special multi=agency` roups on specific issues.
•
23 March 29, 2001
City of Petaluma Emergency Operations Plan
•
CITY OF PETALLIMA,COORDINATION LINKS'
111
•
• _ _
•
Fieldlevel ReSponSe
Th
•
' SonomaiCounty •
Operational Area
•
Governor's Office of Emergency Services
Coastal Redlon/Miitual Aid Region II
411
• - •
Governor'sbffice cifErnergency,SerVices
•
•
•
24. Math 29; 200t
City,pf:Petaluma 'Emergency Operations Plan
• •
•
�MERG� ( . �
ENCY OPERATIONS CENTER: EOC 'MANAGEMENT STRUCTURE.
EMS regulations require:llocal.government•to provide for five functions.:management, operations,
planning/intelligence logistics and finance/administration: These functions'are.,the basis for
structuring the EOC'organizatiort
Management - Responsible foroverall emergency•policy and coordination through the joint efforts of
governmental agencies and private organizations
Operations- Responsible for coordinating all jurisdictional operations in support of the emergency
response through implementation of the City's EOC Action Plan
Planning/Intelligence -. Responsible for collecting, evaluating and•disseminating information, assist in
developing the City's.EOC Action:Plan and After-Action Report,imaintaining documentation and other •
functions
'Logistics - Responsible forsupporting:op.erations, providing facilities„services, personnel, equipment
and materials
Finance/Administration,-.Responsible for financial activities and.otheradministrative,aspects
•
. -
The EOC organization may include•representativesfrom special districts, volunteer agencies, and
private agencies with significant:response roles. -
iutual Aid Assignments are responsible to liaison between the City'of Petaluma EOC and their
spective agency/jurisdiction. . .
EOC POSITION DESCRIPTIONS AND RESPONSIBILITIES
Management Section
The Management Section is responsible for overall management and administration of the incident.
Management also includes certain support staff functions required to support the EOC Management
function and the field command function:_
• EOC Director
• Emergency'Services Coordinator'
Legal Officer
• Information'Offcer
• Liaison Officer
• Safety Officer.
EOC Director - The EOC Director is responsible for the City's response to and recovery from any
disaster or emergency.. The City Manager is the primary EOC Director and may delegate this
responsibility. In the Managers, absence the Assistant City Manager, or a Department Head may
serve as the prrimar .EOC Director. See also the Emergency Management Organization (Figure 2)
•
25 March 29, 2001
•
•
City of Petaluma Emergency Operations Plan
Management Section Continued
Emergency Services Coordinator (ESC) -`The Emergency Services Coordinator (ESC) lie the •Fire•
Chief, The ESC',isiresponsible'forcoordination and;pfanning.duringianyemergency for, maintaining
liaison With the Operational _Area; state, federal, private industry, and other disaster response
agencies and organizations as needed, and for managing mutual aid (except law, fire, medical and
public;works mutual aid), The Emergency Services Coordinatormay=alsotserve at the EOC.DirectoF.
Legal Officer - The Legal Officer is the Cityi Attorney or.his or her designate. The Legal Officer
provides advicexto the:FOC.Director m all;legal matters relating to the emergency:, The Legal Officer
assists the EOC Directorin.declaring a,local emergency and,i'mplementation of emergency, powers.,
Information:Officer (10) - The Public Information Officer (PIO) acts under the direction'of''the EOC-
Director and Emergency`Services.:Coordinatora and.coordinates city public.information activities. The
Public Information;Officer ensures that`the media anc;';citizens are fully informed on all aspects of:the
emergency.
Liaison Officer- The Liaison Officer maybe assigned to the Operational Area EOC.and would action
the City sbehalf and cbordihate,with the Op:Area.
Safety-Officer- The Safety Officer acts'asan advisor to the EOC Director He or;she watches over, •
all':aspects Of'f the emergencyorganizationto,ensure thersafety;of all personnel linvolVedi The Safety,
Officer,is responsible for correcting unsafe:operations and for working with.allisections to.':protect.the
safety of ell
Operations Section •
The Operations Section is'Under-the supervised bijrrithe,Opieratibhs Section Chief who is in charge of
all functions 'within the Operations Section The 'Operations Section directs City operational
resources and coordinates mutual, aid resources. in:addition,.the Operations Section is,responsi'ole
for coordinating;with City, field incident commanders.. The following branches are in the Operations
Section: Various,Brancnes/Groups can:be added as needed.
• Law Branch .
• Fire Branch
• Medical Branch (EMS)
• Publicl'•Works,Branch •
Operations.Sections Chief - The Operations, Section Chief is in 'charge 'of all branches/groups-Ip, the
p p y r. 'The, Operations Chief, assists in, the
Operations Section and re orts direct) to!the EOC Director
development and execution of the Adtiorr Plan. The Operati'ons:Section Chief Shall.be advised of all
requests for Mutual Aid and other resources.,
Law 'Branch - The Law Branch directs the response activities of Police units, reserves„ and
volunteers. .Itialso-coordinates all law mutual aid..
Fire Branch - The Fire ibranch directs the response,activities of City, volunteer, and mutual aid,fire.
Thie.Branch coordinates'rescue:operations;with the Public Works Branch and other outside;agencies
as required,for'heavy rescue.
•
•
26 , Math 29, 2001
• .
City ofPetaluma Emergency Operations Plan.
anageerit'
m Section,Continued.
. edical Branch.- The Medical.Branch is staffed by Petaluma Valley Hospital staff.and functions as a
liaison with medical'resources and the City: This Branch manages all mutual aid within the
City`and coordinates with the Operational Area. - .
Public Works Branch - The'Public Works Branch directs and coordinates response to public works
Problems, maintains surviving utilities and services, and coordinates public works mutual aid. This
Branch also assists in evaluating the safety of structures (eg. buildings and bridges) and roads.
Public Works will also assist other units with traffic control, search and`rescue, and transportation as
needed.
Planning/Intelligence Section
The Planning/Intelligence Section.is under the supervision of-the Planning Section Chief. The duties
and responsibilities, of.the Planning Section are gathering and analysis of all data regarding the
incident and the assigned resources;, The Planning Section maintains an incident log, EOC display
maps, and charts. The.Planning Section is also responsible for preparing;situation reports, assessing
damage, conducting planning 'meetings', documenting all EOC activities, and assisting in the
preparation of the Action Plan,: The following units are established as necessary in the Planning
Section:
• Situation„Analysis Unit
• Documentation Unit
Resource Unit
�' Technical Specialists'' .
Planning. Section,Chief - The Planning 'Section"Chief manages. Planning, Section: The Planning
Section Chief is responsible
ponsible fotle collection, evaluation and dissemination of incident information.
Situation Analysis Unit - The Situation Analysis Unit's primary role-is to collect; collate and process all
information and intelligence. Situation Analysis is also responsible for maintaining the Master
Incident,Log and'map displays. •
Documentation Unit - The:. Documentation Unit maintains and files all EOC messages, maintains
official history of the emergency ,to insure complete documentation for the purpose of recovery' of
funds, and provides liaison to outside°academicand professional investigators of the emergency.
Resource Uniti:— Identifies and tracks the status of all resources operating in-the City.
Technical Specialist - Technical Specialists provide expert: information in the development of an
Action Plan. Some areas of expertise might be river levels, weather forecasting, GIS/Maps,
hazardous materials or radiological materials.
-•
27 March,29, 2001
•
City of Petaluma Emergency Operations Plan .
Logistics Section
The Logistics Section is under the supervision iof the Logistics Section ,Chief and provides' all
emergency support needs. Thel,L.ogistics Section.orders all resources, manages volunteer personnel,
and provides"r.communications, facilities,=transportation; supplies, equipment, fuel, food,;and shelter as
required. The,Logistics Section is:made up:,of,the'following units:
Seniides'Branch
•
• Care=and,Shelter Unit
SupoortBtahch
•
• Supply Link
• Ground Support;
Logistics-Section:Chief - The Logistics,Sectioni Chief is normally the'Human 'Resou'rces Department
Head' or designate. The Logistics Section Chief manages all functions and units of'the Logistics
Section.
,Services Branch -a The Services Branch provides human services, care, shelter; feeding, and
'communications. When,fully activated. it'coordinates a Communications,;a"Food. Service„a:Care-and
Shelter, Human Resources'..
Support Branch-- The Support Branch provides physical support to the emergency;operation. When .
fullyactivated, lit includes: Resource Status Unit (posts.and updates information in the EOC), Suopi
Unit (which does all ordering for the emergency);, a Ground Support Unit (which coordinate
transportation resources in support of evacuations and'other transportation needs,,coordinates transit. -
-agency information, and establisties and maintains Staging areas.).
Finance/Administration Section - •
' The Finance/Administration Section provides:for'thes tracking iof the itime worked by 'all' emergency
. personnel involved :in the” incident; provides cost analysis and projections and records 'any and all
injury claims for compensation. 'The Finance Section is managed by the Finance Section Chief
(County Auditor-Controller): The+Finance Section Chief-will establish'the need for specific"sub-units
within'the FinanceiSection,_such°ass
• Cost/Records Unit
• Time:Unif '
• Cornpensatiomand Claims Unit
• Procurement Unit
•
FinancenSection iChief The Finance?Section Chief,p_ supervision members of the Finance
Sectioniand manages all'financial:aspects of the emergency. In'additionn,he/she manage_s_the receipt
of clairnsfor tbrhpensation against'.theHeity.
.,
• 28' , Mardh`29,.2001
City of Petaluma Emergency Operations Plan
•
Finance/Administration Section;Continued
Wost/Records Unit.-•The Cost/Records Unit provides the projected cost of supplies,and materials,to
`supportitne emeFgency: .In.addition, it collects all cost data and records, performs cost effectiveness
analysis and provides cost,estimates and cost savings recommendations.
Time Unit - The Time Unit maintain records of all personnel time worked at the emergency which
Includes all volunteers that mayor may not be previously registered as Disaster Service Workers.
Compensation and Claims Unit The Compensation and Claims Unit,manages 'all legal claims for
compensation filed against the City. '.It advises the EOC Director ih,areas of claims for bodily injury
and property damage compensation presented to the City.
EMERGENCY PROCLAMATIONS
•
Local Emergency
•
A Local Emergency• may be proclaimed by the Director of Emergency';Services (City Manager) or
designee in accordance with the ordinance adopted by the City Council. The City Council must ratify
a Local Emergency proclaimed,by the City Manager within seven days. Proclamations are normally
made when there is an actual incident or threat of disaster or extreme peril to the safety of persons
and property within the City of Petafu'ma, caused by natural or man-made situations.
The City shall advise the County Department of Emergency Services of the declaration. The
•roclamation'of a Local-Emergency provides the governing body with the legalauthority to:
• If necessary, request that the Governor proclaim a State of Emergency.
• Promulgate or suspend orders and regulations necessary to provide for,the protection of life
and property, including issuing 'orders or regulations imposing a curfew within designated
boundaries.
• Exercise full power to provide mutual aid to any affected area in accordance with local
ordinances, resolutions, emeraency plans, or agreements.
• Request state agencies and other jurisdictions to provide mutual aid.
• Require'the emergency services of any local,offieial oremployee.
• Requisition necessary personnel'and materials-from any local department or egency.
• Obtain vital.supplies and equipment and, if required, immediately commandeer the same for
public use.
• Impose penalties for violation•of lawful orders.
•
29 March 29, 2001
City of Petaluma • Emergency Operations Plan
Finance/Admnistration:Section Continued
Cost/Records Unit The Cost/Records Unit provides the projected cost of.supplies and materials to®
support;the emergency. In addition! it collects all,cost data and'records, performs cost effectiveness
analysis and provides cost estimates and;cost savings recommendations.
Time Unit -:The Time Unit maintain records of aft per"sonhel:tithe worked at the emergency which -
includes alI"volunteers that+may.or may not be•previbusly+registered as-Disaater Service Workers.
Compensation :and .Claims Unit - The`. Compensation and Claims Unit manages all legal claims for
compensation'filed egainst'the City. It advises the'EOC Director in areas of claims-for-bodily injury
and°property damage'compensation presented to°the City.
EMERGENCY PROCLAMATIONS
Local Emergency
A Local Emergency may 'be.proclaimed;by.the Director of Emergency Services ,(City Manager) or-
designee in'accordance with the ordinance'adoptedby•the City"Council. TheCity°,Council;must ratify
a Local:Emergency proclaimed by the City, Manager within"seven days.. Proclariiations are normally
made when there is an actual incident or threat of disaster or extreme peril,to the safety of persons
and,property within the City of Petaluma caused,by haturahor man-made.situations. •
•
The City shall advise the County Department of "Emergency Services of the .declaration: The
proclamation,'ofsa Local Emergency provides the governing body with the legal authority"to' �.
If necessary, request,thatthe Goverrfor proclaim a State of Emergency.
• Promulgate,or.suspend orders and:regulations` necessary`to provide for the protection of life
and property, including issuing order or regulations imposing a curfew within .designated
boundaries. • •
•
• Exercise, full power. to provide mutual ,aid. to any(affected area in accordance with local
ordinances, resolutions, emergencyplans,oragreements.
• .Request state a9encies,and other'jurisdictionsto provide mutual aid.
• Require'the ernergency'sevices of any local;official or;employee.
•
• .Requisition.necesary personnel:and=materialafrom any local departmeht4or agency,.
• Obtain vital supplies; and equipment:and if required, immediately commandeer the:sate for
public use.
• Impose penalties for violation°of lawful ordere.
;Conduct emergency•operations without incurring legal liability for performance', or failure of
performance. ;(Note: Article 17 of°the Emergency Services Act provides for certain privileges
and immunities.) •
•
•
•
29 March 2.9„i2001°
•
City of Petaluma Emergency Operations`Plan
State•of Emergency
Ike Governor may proclaim,a,State of.Emergency when:
• Conditions of disaster,or extreme peril exist which threaten the safetyof persons and property
within the state caused by natural or man-made incidents.
• The Governor is requested'to do so by local authorities
• The Governor finds that local authority is inadequate to cope with the emergency
Whenever the Governor proclaims a State of Emergency:
• Mutual aid.:shall. be rendered in accordance with approved emergency plans when the need
arises in any county, city and county, or city for outside assistance
• The• Governor shall to the: extent,he deems necessary, have,the right to. exercise all police
power vested in the state by the Constitution and the laws of the State of California within the
designated area .
• Jurisdictions, may command the aid of citizens as deemed necessary to cope with an
emergency
• The Governor may suspend the provisions of orders, rules_or regulations of any state agency;
and any regulatory statute or statute prescribing the.procedure,for'conducting.state business
The Governor may commandeer or make use of any private property or personnel (other than
the media) in carrying outahe responsibilities of his Office
• The Governor may promulgate, issue and enforce orders and regulations deemed necessary
• The Governor can request additional assistance by asking for a Presidential declaration
State of War Emergency
Whenever the Governor proclaims'a State.;of War Emergency, or ifa;• tate of War Emergency exists,
all provisions associated with a State of Emergency apply, plus:
All stale agencies and°'political _subdivisions are required to comply with the lawful orders and.
regulations of the.Governor whichlare,made or given within the limits of his authority as provided for in
the Emergency Services Act:
•
•
30 March 29, 2001
•
City of Petaluma - Emergency Operations Plan .
•
CONTINUITY:OF GOVERNMENT
Purpose
•
A major'disaster or an enemy attack could result`.in;great loss,of life and property, including the death
or injury of key,government officials. At;the same time there:could be-partial or complete destruction
of established seats of government, ,and the destruction of public and private records essential to
continued operationsof government and industry:
•
In the aftermath of a major disaster, law and :order must be preserved and:'essential: government
services.must be maintained: Civil government best accomplishes this To'this:end,'it,is particularly
essentialthatthe City continue to function: .
Applicable portions of the California Government Code and the State Constitution (cited in the next •
paragraphs) provideauthority forthe continuityarid preservation of state and localigovernment.
Responsibilities' _
Government at all levels `is responsible or providing continu ous, effective leadership .and!
under all as p ects of emergency services operations (pre p aredness, response,
recovery, and
mitigation) Under California's concept of mutual aid, local officials remain •ih control of their
jurisdictions emergency operations wnile others imey provide additional resources upon' request. A
key aspect of this control is the ability to'communicate Official requests, situation reports, and
emergency information throughoutsany disaster'a,community mightface. re
•
• Preservation'of Local Government
Article` 15 of the California Emergency Services',Act (Chapter 7 of Division '1 of Title .2-of the
Government Code) provides the authority; as well as, the procedures to be employed;, to ensure
continued functioning of:political subdivisions within the State of California'. .Article 15 provides for the
. succession of officers Who head departments,-responsible for maintaining' law and 'order, or in
furnishing public.servicesrelatingto health and safety:
Articlel'15 also 'outlines procedures' to assure continued 'functioning of political subdivisions in the
event the,governing body', including standby officers, is,uhavailable-tb serve:, •
•
Lines of Succession for Officials Charged with Discharging Emergency.Responsibilities
The first step in, assuring continuity of government is to have personnel who are authorized,'and
prepared to carry out emergency actions for government in the event of a natural, technological, or
national securitydisaster.
Article 15,Section-8638 of the Emergency Services,Act authorizesigoverning'bodies to designate,and
appointthree §tandby officers fix"each'member of the governing,body.
Article 15, Section 8637 of the Emergency Services..Act authorizes political subdivisions crprovide for
the succession, of officers (department heads) having duties-related tb law!and ,order and/or health
and safety: (See Lines-of Succession,list for County departments'at the:end of this iSection.).
•
• 31. March 29„2001
• City of Petaluma ' Emergency Operations Plah
Lines of Succession for Officials Charged with Discharging Emergency Responsibilities
Ilirticle 15 'Section 8643 Emergency, Services Act describes the°duties of a governing body during
mergencies asfollows:
• Ascertain the damage to:the jurisdiction and its personnel and property
• 'Reconstitute itself and any subdivisions
• Perform functions in preserving law and order and furnishing local service '
Lines of Succession for Officials Charged with Discharging Emergency,Responsibilities:
Service/Department. Title/Position
•
City Administrator 1. Emergency ServIc Diredtor (City Manager)
2. Assistant City Manager
3. Administrative Secretary
Fire Department 1. Director of Department (Fire Chief)
2. Fire Marshal
3. Battalion Chief
•
Police Department 1. Police Chief
2. Captain
Preservation of Vital•Records
•
nrthe City of Petaluma, the following departments are.responsible,forthe°preservation Of vital records:
Records Management
City Clerk
Vital records are defined as those records that are essential to:
• Protect and preserve the, rights and interests of individuals, ,governments, corporations and
other entities. Examples include vital statistics, land and tax records, license registers, and
articles of incorporation. '
• Conduct emergency response and recovery operations: Records of this type include utility
system maps,,'locations of emergency supplies and equipment, emergency operations plans
and,procedures, personnel rosters, etc.
• Re-establish normal governmental functions and protect the rights and interests of
government constitutions and charters, statutes and 'ordinances, court records, official
proceedings and financial records would be included here. •
Each department•within^the City should identify. maintain and protect its own essential records.
6 .
' 32 March 29, 2001.
City of Petaluma Emergency Operations Plan
AUTHORITIES,AND REFERENCES
•
The California',Emergency Services;Abt(Chapter 7 of Division,l 'of Titl •- •of the Government Code),--•
hereafter referred to as The Act", provides the basic authorities for conducting emergency operations •
following a proclamation of, Local Emergency{ State;of"Emergencyor State of,War Emergency by the
Governorand/orappropriate local"authontiee,,,,donsistent,with the provisions of the Act:
The Standardized Emergency Management System (SEMS) Regulations (Chapter 1,: Division 2 of
Title,19 'of the Cal fornia,Code of°Regulations) establishes SEMS to provide an effective response to
. multi=agency and'multHurisdiction emergencies,in California.
The California Emergency Plan, which IS ,promulgated by'the Governor is published in accordance
with the Act and provides overall statewide authorities cand responsibilities; and describes the
functions and ,operations of government at all levels during extraordinary :emergencies, 'including
wartime. Section 8568 Tof the Act'states, in part: tharthe State ,Emergency Plan shall be in ;effect in
each political subdivision;of the state, and-the governing body of each political subdivision•shall take
such action as imay be necessary to carry out the provisions thereof'. .Lbcal.Local emergency plans are
therefore, considered to be extensions of he CaliforniaEmergency Plan.
They California"Civil and Government Codes contain several references to liability release,(Good
Samaritan Act);for those providing,,emergency services'. - •
•
Federal -
Robert-T. Stafford Disaster Relief and Emergency Assistance Act of 1988 (Public Law 93-288 "as
amended}
•
Federal Civil.Defense Act of.1950. (Public;Law.920), asamended
•Federal Response Plan(FEMA)
• NRT=1, Hazardous Materials Emergency Planning Guide and •NRT-1A Plan Review Guide
(Environmental Protection.Agency's NationaGResponse Team)
State
Standardized Emergency Management"System (SEMS) Regulations (Chapter 1 fof Division'2 of'Title
19 of the California Code of'Regulations)o:and!(Government Code Section 8607(a). •- ^"
Stands rdized`Emergency;Management System (SEMS) Guidelines.
•
California Emergency-Services Act(Chapter"7 of Division 1 of Title 2 of the Government Code).
'Good Samaritari' Liability
California Emergency Plan
•
California Natural Disaster Assistance Act (Chapter 7.5•of'Division 1 of Title 2 of the Government
Code)
•
Preservation'of Local Government Article 1!5of;the California',Emergency-Services Actr(Chapter7'of
Division 1 of•Title 2'ofthe Government Code)
Temporary County Seats, Section 2360.0, Article 1. of Chapter 4 of Division' 1i of Title 3 of the
Governmerit:Code>
33', March,29, 2001
•
•
,City Of Petaluma Emergency Operations Plan
States ntinued
•Iifomia,Hazardous Materials Incident'.Contingency Plan
California Health and Safety Code; Division 20, Chapter 6.5 Sections 25115' and 25117, Chapter
6.95, Sections 2550 et seq., Chapter 7, Sections 25600 through '25610, dealing with hazardous
materials
Orders and Regulations, which may be Selectively Promulgated by the Governor during a State of
Emergency
Orders and Regulations Promulgated by the Governor to Take,Effect upon the Existence of a State of
. War Emergency
•
California Master':Mutual Aid..Agreemeht,
•
California Law Enforcement,Mutual Aid'Plan
California Fire and Rescue Operations Plan
Judicial System, Article VI, Section 1, 4, 5, and 10,:of.the Constitution'of California •
Local Government, Article;Xl of-the Constitution of California
Local
-esolution ado•tin•'.the;Cif •of'Petalunia Emer•enc . O:erafions Plan. Ma 7 2001 ado•ted
ay7. 2001
Resolution No. 97-0505 proclaiming Sonoma County as an Operational Area and adopting the
Standardized Emergency Management System (SEMS), adopted April 22, 1997
Sonoma County Civil•Defense and Disaster Mutual Aid Agreement, adopted 1963
Sonoma County Law Enforcement Mutual Aid Agreement, adopted 1965
Sonoma.County (Fire);Master Mutual,Aid Agreement, adopted 1998
Chapter 10 of the Sonoma,County Code', Emergency Management and Response.
Memorandum of Understanding between the Redwood Empire Chapter of the American National-Red
Cross and tne.County of Sonoma,`adopted September 29', 1995
Americans with',Disabilities Act
All operations and facilities involved in the.disaster response activities°shall take special note
of the Americans with Disabilities Act'(ADA).. Appropriate'efforts shall:be made to insure that
necessary considerations are given to accommodate victims with disabilities: Public warning,
emergency communications, transportation, and sheltering are areas that require special
attention.
•
34 March 29, 2001
•
City Of Petaluma 'Emergency Operations ?Ian
PART TWO
REFERENCES •
,GLOSSARYCIF TERMS,
•
This, Glossary contains: defihitions at terms: commonly used in the Standardied Ernefgeric
Management'SyStem,(SEMS),
A
•
Advance- Elerrierit of the Emergency 'Response:Team (ERT-A): The, portion ,of the Emergency
Response Team.(ERT) which is the first group deployed to theifieldito respond to aidia-aSter incident
AptiOn,Plan: "Action Plan" means thepplari prepared'in the EOC containing the ertiergeriCyl.reSleobse
objectives of that SEMS. level reflecting overall priorities and supporting activities for 'a designated
period. ThedpianJS,Shared with supporting agencies. (See ted_ActioniPlan).
•
. ,
Activate: At a minimumi a designated',official of the emergency respcinseiagencyithat implements
SEMS as appropriate to the scope of the emergency anal the agency's role in response, to the
• '
emergency. -
Aerial Reconnaissance: An aerial assessment of the damaged area which includes gathering.
information on the level and extent of datage,and'identifying potential ,hazarddua, areas for on-sitei
inspections. .
11110'
After Action'!Report: A report covering response actions, application of ,SEMS, modifications i to
plans and procedUreStitraining need,iand recovery activities, After action reports are credifiiredi Linder
SEMS after any emergency which requires .a declaration of an emergency 'eports- are required
Within 90idays.
Agency: 'An agency is a division of government;with, specific function, or -a' non-governmental
ofganization (e.g., private contractor; business;ietc ) that offers :a particular kind of assistance :In.
ICS; agencies• are defined as,jurisdictional (having itatUtoryi responsibility for incident: Mitigation) or
assisting and/or cooperating (providing resiiiireeSandibr assistance)i (See Assisting dooperating.
Agenty,and Multiagency,:j
•
Agency Assistance il Grants for projects or Planning activities, !bans; and all other forms of'financial
brtechnital assistance provided by the Agenty.
Agendy Dispatbh: They agency or lufisidictionai,faoility from 'W.Igigh resources are' allocated to
incidents:
, .
Agency Executive or Administrator Chief executive officer (or designee) of the iageriCY or
—
jurisdictionithat has responsibility for the intident
Agency Representative: An individual assigned to an incident or to an Ede from, an assisting or
- -
Cooperating agency who has ',.delegated authority,to make decisions oh matters affecting that
agency's participation at the incident or at the EOC. Agency' Representatives ireport to the Liaison
Officei*at theincident, or to the Liaison CoordinatoratiSEMS Ede levels.
• •
-Glossary- 1 2C-t.itj
ty`of-Petalurn2 Emergency oera: Plan
Operations Branch Director: The person primarily responsible for preparing and implementing
air operations portion of the Incident Action Plan. Also responsible for providing logistical support
helicopters and aircraftoperating;on the incident.
Allocated Resources: Resources dispatched to an incident.
• American Red Cross: A nationwide volunteer agency that"provides disaster relief to individuals and
families. -
Area Command-: An organization established to: 1) oversee the management of multiple incidents
that are each being handled by an Incident Command System, organization; or 2) to oversee the
management of a very large incident that has multiple Incident Management Teams assigned to it
Area Command has the responsibility to,set overall strategy and priorities, allocate critical resources
based on priorities, ensure that incidents are properly managed, and ensure that objectives are met
and strategies followed. . . - .
Assigned Resources: Resources checked in and assigned work tasks on an incident.
Assignments: Tasks given-to resources to perform within a given operational period, based upon
• tactical objectives in the Incidenttor EOC Action Plan. • -
Assistant: Title for subordinates'of the Command Staff positions the Field'SEMS level. The title
indicates a level of technical capability, qualifications, and responsibility subordinate to the primary
positions„ Assistants may also be used to supervise unit activities'at camps.
sisting Agency: An agency directly contributing tactical or service resources to another agency:
Auxiliary Communications Service (ACS): A communications reserve that provides tactical,
logistical and administrative support and communications, for all government communications
systems.
Available Resources: Incident=based resources that are available for immediate assignment,
B
Base:. The location at an incident•at which primary logistics functions for an,incident are coordinated
and. administered. There is only' one Base per-incident. (Incident name or other designator will be
:added to the term "Base.") The Incident'Command.Post may be collocated with the.Base.
Base Flood: A term' used, in the National. Flood Insurance Program to indicate the minimum size
flood to be used by,a community as a basis for its floodplain management regulations; presently
required by regulation to'be that flood which has a one-percent chance.of being equaled or exceeded
in any given year. Also known as a 100-year flood ozone-percent chance flood.
Base Flood Elevation (BFE): The elevation for, which.there is a one-percent chance in any given
year that flood levels, will equal or exceed it The BFE is determined 'by statistical analysis for each
local-area and designated on the Flood Insurance Rate Map. It is also known as the 100-Year Flood.
Branch: The organizational level at, the SEMS Field Level having functional or geographic
ponsibility for mayor parts of incident operations. The Branch level is organizationally between
ction and Division/Group,in the Operations Section, and between Section and Units in the Logistics
Section. Branches are identified by the use of Roman Numerals or by functional name (e.g., medical,
security, etc:): Branches,area>also used in-the same sequences'Mille SEMS EOC Levels.
. Glossary-2 May 2001
•
•
•
City Of Pemiurria E_m:-..rgency Opfthrat;one.
Branch Dftegtor: The ICS litl&for-iriciiyiduals3responsible fOr SuperviSion of Brancft at the Fielci
Leveli At SEIVIS'EOC levelsy the title Branch Cobrdinatoris preferred?
C
111.
•
Cache: A pre-deterMined ,complement oftoola eduipment,and/or supplies'stored in a designated
locafiotjavailablOopincident Use.
California Emergency Council: The official advisory body to the Governor on alhmatteralpenaining
. totstatewide emergency preparedteas. '
Camp: A geographical site ,Within the :general incident :area, separate from the Incident Base,
equipped and staffed o provide sleeping, food and Sanitary services:!lothe inCidentfpersonhel.-
Care ant,Sheltet:' ,A phase of operations'that meets the food 'clothing, and! heiterneedt bf4Deople
on a mass:tare basis,
Casualty Colleetion,PointS (PCP): See FieldTreatmentSites
. - .
Catastrophic i Disaster: - Although there, is no commonly accepted definition of a catastrophic • • _
disa§ter, the term implies an event or incident which produces severe and widespread !darnages of
such Ja magnitude as to result in the requirement for significant resources from outside'the!affected •
area to providelkenecesaary responSe.
Chain of Cornmand: ) series.of management positions in Order of authority:
•
Check-in: The ,propess whereby resources! first :report to an incident or into an EOC/Check,Ein
:locations atithe SEMS Field level include: Incident!Command Post (Resources Unit), Incident Base
Camps, Staging,Areas, HelibaSea, HeiisOotS, and DivisiOn Supervisors (for direct line assignments)
Checklist': A predetermined list of actions to betaken by an element of the emergency organization
in reSpOriseto a p. car event Or-situation. . .
Ciyil Air .Patrol: A civilian auxiliary of the United States Air 'Forge which provides personnel serVidas, andlequipmentfor specified Missions ih sUOidatiotatate and locatymergency,opiratiOns:.
Civil Disorder: Any incident intended to disrupt eommunity affairs that requires police intervention to
maintain publib;salety inclUding:riots, mass demonstration§ arid terroristattacks:
Clear,Text: The use of plain 'English in radio communications transmissions: No Ten Codes or
agency sPeCifiC.Ocides:are used wherrthilizingrelear Text
Code of :Federal Redulations, (CFI ) refers to Title 49, the primary volume !regarding.
hazmat tranpportatign regOlatiOna.
•
Command: The act of directing, and/or controlling resources at an incident by!VittueRpf explicit legal
agencyc,or delegated authority., 'May als.rxrefer to.the.iiibidentstorrimander.,
•
Command Post: (See',Incident Command Post) •
comen-apid .Staffi The command Staff at the!SEMS'Field :level consists oftthe Infortatibri Officer,
Safety Officer and Liaison Officer They repotdirectly tOthe IncidebtFeommander: They may have
Glossary-3 l',:(ti . 2-DV.
•
City b .P tdlurne Emergency e-at ..^!an
an assistant,or assistants, as needed. ' The functions may also bei found at the EOC levels in
EMS. At"the'EOC, they`would report'to,the EOC Director,,but may berdesignated as Coordinators.
t EOCs, the functions may also be established as Sections, or Branches to accommodate
subsequentexpansiori.
Communications Unit: An organizational 'unit in the "Logistics Section responsible for providing
communication services at an incident or an EOC. A communications Unit may also be a facility (e g.
a.trailer or'rnobile van) used to,provide the major part of an Incident Communications Center.
Community Right-to-Know: Legislation requiring the communication of chemical use and storage
to local agencies or the public.
•
Compact: Formal working agreements among agencies to obtain mutual aid.
Compensation Unit/Clairni Unit: Functional unit within the Finance/Administration Section
responsible for financial concerns resulting from property damage, injuries or fatalities at the incident
or within an EOC.
. • Complex: Two or more individual incidents located'imthe same general area that are assigned to a
• single Incident Commander or to a'Unified`Command. .
•
omprehensive Emergency Management'(CEM): An integrated approach to the management of
ergency programs and activities for all four emergency phases (mitigation, preparedness,
esponse, and recovery), for all types of emergencies and disaster (natural, manmade, and attack),
and for all levels of government (local, State, and Federal) and the private sector.
Computerized. Hazard Identification Program (CHIP): Part of FEMA's Integrated Emergency
Management System, this evaluation' program identifies the hazards posing the greatest threat to
State and local'governments and the capabilities of existing programs to respond (formerly referred to
as Hazard Identification and Capability Assessment).
Continuity of Government: All ,measures;that may be taken'to ensure the continuity of essential
functions of governments in the eventof emergency conditions, incjuding line-of-succession for key'
decision makers.
Contingency"Plan: A sub or supporting plan which deals with one specific type of emergency, its
probable effect on the jurisdiction', andihe:actions necessary to offset"these effects.
Cooperating-.Agency: An agency supplying assistance other titan.direct:,tactical or support functions
or resources to the incident control effort (e.g., American;Red"Cross telephone' company, etc.).
Coordination: The;process of systematically analyzing a situation, developing relevant information,
and informing appropriate command authority of viable alternatives'for selection of the most effective
combination of available resources to meet specific.objectives.- The coordination process (which can
be either infra- or inter agency) does.not involve dispatch actions. How ever, personnel responsible
for coordination may perform command or dispatch'functions within the limits established by specific
wency delegations, procedures; legal authority, etc. Multi-agency or Inter-agency coordination is
und at all SEMS levels.
Glossary-4 May 2001
City Of Petekite. Emergency OU=:mio?E. Plan
Coordination Center: Term used to describe any facility',that is used.forthe coordination of agency
or'jurisdictional_resources in support of one±ormoreincidents.
•
Cost. Sharing Agreements: Agreements between agencies or jurisdictions to share,designated •
costs related to incidents. 'Cost sharing_agreements are normally written but' may also lie verbal
between authorized agency-and jurisdictional representatives at;the incident:
Cost Unit: Functional unit within the Finance/Administration gSection responsible for tracking costs, •
analyzing cost data, making cost estimates, and recommendin cost-saving measures
D
DatnageAssessment: The process utilized&to determine:the magnitude:of damage:and the unmet
needs of individuals, businesses, the public sector; ;and the community caused by a disaster or
emergency event,, ..
Dam Failure: Part of complete collapse of agdam causing downstream flooding..
Declaration: The ;formal action by the President to make a State eligible for 'major disaster or
emergency assistance under the Robert T, Stafford Disaster Relief and .Emergency Assistance;Act,
PL 3-288t,;as amended (the Stafford Act)..
Declaration Process: When a, disaster.strikes, local authorities and individuals) request help from
private relief organizations and their-.State ,government, which give 'alt., assistance possible. If
assistance is .beyond their capability, the'Governor requests a Presidential declaration rof`,a major
disaster or an,emergency: •
Delegation of Authority . .A statement provided to the Incident Commander by'the Agency. Executive•
delegating authority and assigning;responsibility, the Delegation of Authority can!. include objectives;
priorities ,expectations, constraints and,biher conirderatiOnsr orguidelmes,as:needed Many agencies
require written Delegation of Authority`to be given to :Incident'Commanders prior to their'assuming
command on larger incidents..
Demobilization ',Unit;, Functional unit within re
the Planning, Section sponsible for assuring orderly
safeand efficient demobilization of{incident or EOCtassigned.resources,
Department Operations Center (DOC) A;EOC used by a distinct discipline, such as`fire; ,medicate, •
hazardous material, or-a unit, such as.Department lof, Public Works Depa?tment of Health or local
water district. Department operations centers may be used at all SEMS levels above the "field,
response level,'depending upon'the impact of the_emergency_
Deputy Incident Commander (Section Chief,or'Branch ',Director).'' A fully qualified rndiydualtwho;
-e P _,-
in the.absence of•a sii error, could be'delegated the authority to manage ar functional operation or
perform a specific task: Ihr.somecases a'Deputy could act as relief for a;superiorand therefore must
be'fully:qualified in the,position. Deputiei'may also be found as necessary at air SEMS, EOC levels.
,Designated= Area Any emergency or major disaster-affected portion of a State that has been
determined eligible for Federal assistance.
Designation: The action by' the Associate Director, State and Local Programs and Support: ,
• r -
Directorate,(SLPSD); to determine,the type:of assistance to be authorized under the.Stafford Act for
a particular declaration; and the.action by the.FEMA Regional determine specifically what
counties, or:county,equivalents, are eligible.for sucniassistance.
Glossary-5 Ma ;,,
•
•
CtaoiPetaluma nl eGge _
erection and, Control, (Emergency ,Management): The ,provision .of overall operational control
nd(or coordination of emergency operations ateach,level of the Statewide Emergency Organization,
whether it be.the actual direction of field'forces or the coordination:of,joint efforts of governmental,and
private^agencies in supporting such operations.
•
Disaster: A.sudden calamitous.emergency'event bringing great damage loss or'destruction.
Disaster.Assistance Program: A program that provides state funding or reimbursement for local
government response related personnel costs incurred in response to an incident as defined in
Section 2402 (i).
Disaster Field Office: A central facility ,established, by the Federal' Coordinating Office within or
immediately adjacent;to,disaster impacted.areas to be utilized es.a point of coordination and control
for state and federal governmental efforts to support disaster relief and recovery operations.
•
Disaster Service Worker: Includes,public employees and any unregistered person impressed into
service during a State of War emergency, a State of emergency ore.Local.Emergency by a person
having authority to command aid of.citizens.in the execution:of his duties: It does not include any -
member registered as an active 'fire fighting member of any regularly organized volunteer `ire
department, having-official recognition, and,full or partial support of the county, .city, town or district in
which such fire department is,located.•
Disaster Support Area (DSA): A pre-designated facility anticipated:fo be at the periphery of a _
. disaster area where disaster .relief resources (manpower and material) can be received,
commodated`orstockpiled, allocated„ and dispatched into the disaster•area. A separate portion of
e area may be used for receipt and emergency treatment of casualty,evacuees arriving via short-
range modes of transportation (air and ground) and for the subsequent !movement of casualties by
heavy, long-rang aircraft, to adequatemedical care facilities. •
Dispatch: The implementation of a command decision to move, a„resource or resources from one
place to another.
Dispatch Center: A facility from which resources are assigned•to an incident.
Division: Divisions are used to divide .an. incident into geographical areas oe operation. Divisions
area identified by alphabetic characters for horizontal applications and often, by numbers when used
Branches'buildings,nd
l Divisions are also used at SEMS EOC' levels and are found organizationally between'
Division or Group Supervisor: The position •title for individuals responsible- for command of a .
Division br Group at an Incident. At EOC level, the title is Division Coordinator.
Documentation Unit:' Functional unit ,within the Planning Section responsible for collecting,
recording and safeguarding all documents relevant to an incident or within an•EOC.
Dose: Accumulated or total exposure to gamma radiation, commonly expressed in REM.
Dosimeter: An instrument for measuring and registering total accumulated exposure to gamma
d_iation.
E
Glossary- 6 May 2001
City Of Pet urns Emergency Ope.raiicyliti Pian
Earthquake,Advispry: ,A,statementl.issuedly'the State of:California Office of, ErnergenCy Services
(03), usually f011Owihg;_a mediuniSiled eaethdUale ..regarding...sCientifit opinion that there is an 0,
enhanbed;likellhood foe additionaThseismic,actiVity within,ktPetifieaperiod'(usuallYthreeto five days).
. •
Economic StabillzatiOn: The intended:result of governmental .itte,of direct and indirect controls to
maintain and stabilize the nations- economy dUring, emergency conditions. Direct controls.include
such actions as ll-le.setting, or freezing of wagesA prices rents or the direct rationing of gbbds,
Indirect controls;can be pitit into effect by government through use of monetary:, credit tax or other
• poliCY Measdres.
• "
Emergency: A condition:,of ditasteror &extreme peril'to the safety of persons and property Caused
by such conditions as air pollution fire, flood hazardous, material incident; ttoern„epidemic, riot,
drought, suciden.and severetenergy,shortage,plant'or animal infestations or diteasejthe,Gavereibt'S.
warning of an earthquake or volcanic predibtion,:br an earthquake or other.conditions, other than
conditions resulting frOm a labor controversy:
Emergency Alert SySteth (EAS):. A system that enables the President and feder:al .State
and local
governments to cOmmunicate,through tommertial, radio and television brbadcatt, stations with the
general_publiC"inthe eyenfof a disaster
•
Emergency •Management (Direction and Control); The provision of overall. operational control
and/or coordination of emergency operations at each level of theStateWideEmergengy Organization,
whether it be the actual direction of field forbetfor-the coordination of joint effbett',of"governmental and
private agencies in supporting such operatiOns:
Emergency (Sef.vides) Mahigemert Coordinator. The individual within each jigiSdiatiOn, that AO. -
delegated the day to day responsibility for the development and maintenance of 'ail emergency
rnanagetentcabedinatioM'efforts:
Emergency.Management Director (DirectoroVEMergericYServices): The.individual each
political subdivision that has overall responsibility for jurisdiction emergency, management
„
. boortlinatiomefforts.
• , Emergency Medical Services: Treatment of casualties necessary to Maintainctheirrvitar.tignsc prior
to^teeatfrientatamedical center.,
Emergencylyleclicaljechrucian..(EMT): A.healthLcare specialist with particular skills and knowledge
in Ofe-hotOital em-ergency medicine,
. EitiergenbT,Operations:, Those attions taken during the emergency period to protect life, and
„
property care for the ipeople affected; and temporarily restore essential community servideti • •
Emergency Operations Center ( pc):, A location from which centralized emergency management •
Can be performed:. EOC facilities are, established by an agency or jurisdiction to coordinate the
b-Veeall agenty,or jurisdictional response,and sup0Ort t6 an'ernergency.
Emergency Operations Plan (EOP):.; The plan that each jurisdiction has and maintains for
responding to,relevant hazards.
•
Emergency Period: A period. which begins with the recognition of an existing, develbPing', drit.
impending situation that iposes ,a potential,threat to ,a community It includes" the warning (whereW
aPPlicable) and impact phase and :continues:until,immediate and ensuing .effects of the disaster no
longer Constitute a'hazard todifebr threattO'propeety:.
Glostaft,7-
• .
Ity ci-Petaluma Emerge-icy ( ..'( -i Pan
sergency, Plans: Those official and approved documents; which describe principles, policies,
;concepts 'of operations; methods;and procedures todbe applied in carrying oat emergency operations
. or rendering mutual aid during 'emergencies. These plans include. such elements as continuity of
government, emergency functions of governmental agencies, mobilization and application of
resources, mutual aid, and public information.
;Emergency Public Information .(EPI): Information disseminated to the public by official sources
during an emergency,'using broadcast and:print media. EPI includes:.(1) instructions on survival and
health preservation actions to• take; (what to do, what not to do, .evacuation procedures, etc.), (2)
status information on:the disaster situation (number of deaths . injuries, property damage, etc:), and
(3)other useful information (statefederal.assistance:available).
Emergency Public. Information System: The network 'of information officers and their staffs who
operate from EPICs (Centers) at all levels of government within the state. The system also includes
the news media through which emergency information'is released to the.public.
. Emergency Response Agency: Anyorganization responding to an emergency, whether in the field,
at the scene of an incident; or to an EOC, in response to an emergency, or providing mutual aid
support to such an organization'.• .
Emergency Response Personnel: Personnel involved with an agency's response to an emergency.
EOC Action Plan: The plan developed at SEMS EOC levels•wlich contains objectives, actions to be
leen, assignments and supporting information for the'next,operational"period. (See Action Plan)
Essential Facilities: Facilities thatessential for maintaining;the!health, safety, and overall well-
.. .
being of the public following a disaster e!g ., hospitals police and,fire department buildings,. utility
facilities; etc.). May also include,buildings that have been designated for, use as mass care facilities
(e.g., schools, churches, etc.).
' Evacuee: An individual who moves or, is moved from a hazard area tb a less hazardous area with •
anticipation of return when the hazard abates. '
Event: A planned„ non-emergency activity.. ICS can be used as the management system for a wide
range of events, e.g.,parades, concerts or sporiing events.
•
Exercise: Maneuver or simulated emergency condition .involving planning; preparation, and
execution; carried out for the purpose of testing,. evaluating; planning', developing, training, and/or
demonstrating emergency management systems and. Individual components and capabilities, to
identify areas of strerfgth and weakness'forimprovenient of'an' operations plan.(EOP).
Exercise Scenario: Background'detail (domestic, international, political, military) against which an
exercise is conducted.
Expedient Shelter: Any shelter constructed in an emergency or crisis,period on a."crash basis" by
individuals, singie'families, orsmall groups of families.
0 -
Glossary- 8 _ May 2001
City 01PetelUnia Emergency Operatic:1: =jar:
Facilities Unit: Functional;wilt Within the SUppbrtfBranch rot:the Logistics'Section atthe SEMS. Field.
Response Level that'provrdes fixed facilities for the incident These facilities may include the Incident
Base, feeding areas; sleeping areas:2 sanitary;faciiities, etc.
1111r
Federal Agency (Federal Definition) Any department, independent:establishment; government
corporation, 'or other agencyof the ekedutiVe‘branch of the federal governMent, including;the',United
States Postal SerVice, bUrnot including the American Red,CrOss.
_
Federal Coordinating Officer cet (FC0).; the person.appointed by:the:President toiboordinate federal
assistance following an emergency ormajor disaster dedlaration.
Federal Disaster Assistance Provides in-kind and monetary assistance to disaster yiptirns :state,
or local government by federal.agencies Under the Provision,of the Federal Disaster Relief;Actand
other statutory authorities:of federal agendies,
Federal Disaster -Relief, Act Public Law ;93-28.8; as amended that gives. the President broad .
powers to supplement41)e efforts and avarrable,resources of state and local governmentejn4taffying
out theirreSPonsibilitiesto.alleviate:suffenng and dannage:iesulting from major(peacetirne) digesters
Federal Emergency Management Agencr(FEMA):, This agency was created in 1979 to provide,a:
single point of accountability for all Federal activities related to disaster mitigation and emergency
• Pl'eparednetS,response, andsecovery. •
• . . ,
FEMA-State Agreement: A formal legal dOcUrnent„betWeenFEMA and the affected State stating the
underetandingS, ]OOMMitments,,.and binding conditions for assistance :applicable as the result of the
majordisaster or emergency debrared by the President. It is signed by the:.FEMA,,Regional director,-,a
or deSignee, aPd4lie Governor: ‘11/
Field Coordination center: A tempo-rary facility established by the State. Office of Emergency
Services within Or':adjabent to areas affected by a disaSter-. fundtions,Onderthe operational control
of the .0E8' 'mutual, aid regional tOordinaterr and is supported by mobile communications and
personnel prOvidedlby OES and.otherstate agencies:
Field Operatjans, Guide: (FOG): A pocketsiie manual of instructions on the application of the
Incident Corritand!Bystern.
Field Treatment Site (FTS): A •location within a jurisdiction that is used for the assembly
(sorting), ,medical i!Stabilization, and subsequent evacuation of caSualties. :It may be used for the
receipt of incoming medical resources (doctbrs, nurses supplies, etd. Preferably the site should
include:Or beadjacent to.an,tpen area stlitable:fOr tiS"eiata holicOpter pad.
Finance/Administration Section: One bVtheifivelprimary functions found at all SEMS levels thatle:
responsible for all costs and (financial conSiderations:, At the incident the Section can include. the
Time Unit, ProcurementUnit, CornPensationThlainie,Unit and Cost 4Unit,
Flood Hazard Boundary Map (FHBM1): The official mapiof a community that shows theboundarieS.
OPthe flood plain and special flood hazard areas thatThaVe been designated:, It prepared by FEMA;
using,the best flood data available at:the‘time a community enters:the emergency phase of the NFIP,
It it,Su,perseded by the:FIRM aftera'more'detailed stikiyi.ias been comp!eted.
Flood Insurance The insurance coverage provided under the National Flood Insurance Program.
(NFIP)];
•
•
•
• Glossary
•
•
C!ty of feialilma Emergency C ert;t P:an.
Flood Insurance e-Rate Map (FIRM) The official map of a ,community prepared by FEMA which .
ows the base flood elevation "along With .the special hazard-areas arid- the risk'premium zones.
he study 'is funded by FEMA and is based on detailed surveys and analysis of the site-specific:
liydrologc cl aracteristi&..
Food. Unit: Functional unit within the Service Branch of the Logistics Section responsible for
providing meals for incident,and EOC personnel.
Function: The five major activities in ICS, i.e., Command, Operations, Planning, Logistics and
Finance/Administration. The same five functions also are found at all SEMS EOC levels. At the
EOC, the term Managerfient replaces.'Command.
Functional Element: Refers'tb "a 'part of the incident, EOC or'DOC organization such as section,
• • ' branch, group or unit. •
G .
GeneraLStaff: The group,of management personnel reporting to the'Indident.Commander or to the •
EOC Director. They may each havea deputy, as needed. At the Field'SEMS level,'the General Staff
consists of:
• Operations Section Chief
• Planning/Intelligence Seetion'Chief• •
Logistics Section Chief - - -
• • Finance/Administration Section Chief
Ground Support Unit Functional unit within the Support Branch of the Logistics Section at the
SEMS Field.Response Level that is responsible for`the fueling, maintaining and repairing of vehicles,
and the transportation of personnel and supplies.
Group: . Groups are established to divide the incident into functionaLareas pf operation. Groups are
composed of resources assembled to perform a special function not necessarily within a single
geographic division. (See Division:) Groups are located between Branches (when activated) and
Resources in the Operations Section.
H
Hazard: Any source of danger or element of risk to people or property.
Hazard Area: A geographically defined=area in which a specific hazard presents a potential threat to
life and property.,
Hazardous Material: A substance or combination of substances which, because of quantity,
concentration, physical, chemical, radiological, explosive, or infectious characteristics, poses a
potential danger to humans or the.environment Generally,,suchi materials are classed as explosives .
and blasting agents, flammable'and nonflammable gases, combustible liquids, flammable liquids and
olids, oxidizers, poisons, disease-causing agents, radioactive materials- corrosive materials, and
er materials including hazardous wastes.
Glossary- 10 May 2001
•
City OfPetaUrrfa Emergency Operauon5 Plan
'Hazardous Material release,of mateCIPI capable of posing a
risk to heilth safety and property, Areas at risk include facilities that prcdUce, 'process, or store
hazardous materials mátdñaliäs vvellas]siteethat treat,,efore, and dispose Of hazardous rrialerial. •
Hazardous Material 'Incident (Trailsportation):, -A-ny spill during transport of material that is
potentially a risk totiathlth and Safetyc
. .
Hazard Mitigation: A cot-effective measure that will reduce the potential for damageto•a faoilitY
frotn a ditaster event. ,
- -- -
Hazard Mitigation Grant Program (FIMGP):. ,Authorized under ',Section 404 of the Stafford .Act.
Provided funding for hazard mitigationprojects that"art cot effective and cOrriPleiffeht existing post-
disaster mitigation 'programs and activities for beneficial mitigation measures j that are not funded
through Otheryprograme.
• •
Hazard Mitigation Plan The plan resulting frbm;asystematic evaluation of the nature and extent of
vuinerabiftty JO the effects of natural hazards including the actions :needed to minimize future
v6Inerabilityto identified hzerds.
flelibase:, The main location for parking, fueling maintenance, and loading oChelicopters operating • -
, _ .
Irmsupporttdf an incident: Ina usually 166M-6r:rat Ohnear the jricident base
Helispbt: Any designated location wherea helicopter can safely take off and and ;Some:helispots
may be usedlorioading of sOpplies, eqUipment, or personnel:
Hierarchyof Command: (See:Chain;of Command)
•
•
immediate Need: A logietiberrecidest.that neede.to,beiilled immediately,:
Incident: ,An occurrence or event,. either human-caused or by natural phenomena, that requires
action,b3i,effieIgency response personnel to prevent or minimize Idas,of life or damage to property
and/or natural resources.
Incident Action Plan (IAR): The plan developed at the field response level that contains Objectives.
.reflecting the overall incident strategy and specific tactiCaLaCtions. and supporting information for the
next perioc1;2 The.planThayr be &al cir Written.
Incident:Sass: Location at the incident'where the primary'logistics functions are coordinated and
adminiatered. ,(Incident name.or other designator Will:be added to the term "Base n the Incident,
Command Post may be collocated withthe Base. There is!prily'one Base per incident •
•
Incident Commander ()C): The individual responsible for the command of all functions at field
r,
responselevel.
_
IncidantiCommanclost(ICP): The location at which the primary command.fUnotiOnvare executed, .
The ICP be'cd-lOcated with thehriciderittase.oriOther incident facilities.
Incident Command System, (ICS) The nationally used standardized .oriscene emergenc.
management concepttspecifically deigned to allow its user(s) to adopt an integrated orgenizatiOna
structure equal to the,complexitScand demands of single or multiple incidents without!being,hindered .
by jurisdictional: bOundaries. ICS, is the combination offacilities, ,eqUipment, personnel, procedures,
Glossary.- 11 May 20C:1
•
•
r`•nt,Retali rna, - Emergency Ope'6: r
•
•
nd communications operating within a common organizational structure, with responsibility for the
nagement.of resourcesito effectively acdomplish stated objectives pertinentto.an incident.
Incident Communication-Center: The location of the Communications Unit and the Message
Center.
Incident Management Team: The Incident commander 'and appropriate General and Command
Staff personnel assigned to an ineider t:
Incident Objectives: Statements df guidance and direction necessary for the selection of
appropriate strategy(s) and the tactical direction of resources. Incident objectives are based on
realistic expectations of"what canbe accomplished when all allocated resources have been effectively
deployed. Incident objectives must`be achievable and measurable, yet flexible enough to allow for
. strategic and tactical alternatives. - -
Individual Assistance (IA):: ;Supplementary Federal assistance-.provided under the Stafford Act to
individuals and families adversely affected by a major disaster or an emergency. Such assistance
may be provided directly by the Federal Government or through State, local governments or disaster
relief organizations. •
Information Officer: A;member of the Command Staff responsible for interfacing with the public and
media or with other agencies requiring information directly from the incident. There is only one
formation Officer per incident. The• Information Officer may"have assistants. This position is also
erred to as Public Affairs•or Public Information Officer in some disciplines.. At SEMS EOC levels,
e information function may be established as a Coordinator or as a section or branch reporting
directly to the EOC Director.
Initial Action: The actions taken"by.resdurces which are the first to arrive at an incident.
Initial Response: Resources initially,committedto an incident.
• Integrated Emergency Management; System (IEMS): Strategy for implementing emergency
management activities which builds upon those functions common to preparedness for any type of
occurrence and provides for special requirements of individual emergency situations. Seeks function
based plan annexes•that;can'be adapted to varied hazard events.
Intermediate-Term .Prediction:. A prediction:of an earthquake that is expected within a period of a
few weeks to a few years.
J
Jurisdiction: The range or sphere of authority. Public agencies have. jurisdiction at an incident
related to their legal;responsibilities and authority for incident-mitigation. Jurisdictional authority at an
incident can be political/geographical (e.g., special district city, county, state or federal boundary
lines), or functional (e.g., `police,department, health department, etc:) (See Multi-jurisdiction.)
isdictional'Agency: :The:agency having jurisdiction and responsibility for a specific geographical
a, or a mandated function.
Glossary- 12 May 2001
•
City Of Petaiurna Emergency Occ-raticrue
L •
•
Landing Zone.( 2 (See.Helispot) • • •
•
•
.
Leader: TheACS,titleforan individUatresPdrieiblefor a functional unit, taelvfetee!.br le a rn
•
Liaison Officer: ,A member of the Cornmend: Staff at the Field SEMS level responsible for
coordinating with representatives from cooperating and assisting agencies. .F1/4:psgrvisToc leyele', the
function may be done by a Coordinator and/OrWithin ;a Section or Blenbli reporting directly to the
EOC.Directdr.
Lifelines: general .term including all syStems for storing,, treating; and distributing; fuel,
•
communications, water seWage, and electricity.
Life-Safety: Refereito the joint consideration of both the life and physical well being,of incliVidUals. - •
.Local.ASSiStance.Center(LAO: kfability established by local government within or adjacent to an
disaster Impacte0areeto provide disaster victims a "one-stop' service in meeting their emergency
representatives bflocal,.state, ;encl.federal governmental agehcies, private service and
certain representatives of the private seCtor.
Local Emergency:, The duly,prtclaimedyeiietencei:of conditions of disaster Or of extreme.peril to the • • -
safety Of PersOnsiand'propetty,within the territorial Wits .of,a coUrity, city county or city caused
="
by such conditions as air P011btion, fire, flood, storm epidemic fiat, or eertnOdake or other:conditions,
other than conditions resulting; from a labor controversy„ which conditions are or are likely to be
beyond the bbhtrbl, of the services personnel, equiPpierit and ifacilities of that political sUbdiVisioria,
and requiredthe combined forces of political subdivisions to combat-.
•
Local Government: Means,local agencies defined in Government Code 8680.2 and special district
as defined in California Codepf Regulations, Title 195DiViSiorf 2 Chapter 5 NDM,2900(Y)'.
Local Government Advisory Committee (LGAC):: Committees established by the Director of 'OES'
to provide a forum' for the exchange of infOrrnatioh. •afribifig,the cities' and 'counties of a Mutual Aid.
region‘ The LGACfrhay. develop,a consensus of action and policy among local emergency managers
on issues; palidies, and programs. of concern to local governmente, and if 'heceesery bring such
concernelo theattention of OES EkecdtiVe Mariagefffere
•
Logistics Sectibit: One of the five primary functions found at,.all SEMS :levels. The Section' .
responsible fel-providing-facilities, services arid materials 41e:incident or.at ariEOC:
Long-Term Earthquake Potential: No specific time frame. Can refer '16 decades, centuries or
Lorig-Terin, Prediction: A prediction.of an earthOtiake.thatis expected within .a. few years LIP. to-a
few decades.
• -
M
• • •
Major disaster: :Any ,hurridane; tornadb, stdern, .fibod, high-water, winthcinyen water; tidal wave,.
teunamieartfigiliake, volcanics.,eruption, landslide, mudslide, §ng■kstorm, drought; fire explosions or
other catastroptie.Lirt any :pat of the United States WhiEr in the deterrhination.'Of the Preeiden.
causes damage of sufficient severity end magnitude tb,Warrant major disaster assistance Underth-
Federal Disaster Relief:Act, 'above and beyond emergency,seryibee by:the Federal Government; to
Glosseey.-.13
•
C tv P, 1.
eTa Jma . tTi°fge r Q.?t,'%t Plan
•
supplement the efforts and available resources of States local governments,.. and disaster relief
.rganizations:in`alleviatinglthe damage, loss, hardship, or suffering caused thereby. -
Management by Objectives: In SEMS field and EOC levels, this is a top-down`managementactivity
that involves a three-step process to achieve, the desired ,goal. The steps are establishing the
objectives, selection of appropriate .strategy(s) to achieve the objectives; and the direction or
assignments associated with the selected strategy.
Marshaling Area An area used for the,completed mobilization and',assemblage, of personnel and
resources prior to being sent directly to the disaster affected • rea. Marshaling ,Areas are utilized
particularly for disasters outsiderof thecontinental United States.
Mass Care Facility: A location where temporary, services are provided.to disaster victims during an
emergency which may include; lodging, food, clothing, registration, welfare inquiry; first -aid, and
essential social services.
Master Mutual Aid Agreement:. An agfeeinent entered into,by and between the State'of California,
its various departments.and agencies, and the various political subdivisions municipal corporations,
and other public..agencies of the State of California to assist each other by providing resources during
an emergency. Mutual aid occurs when two or more parties agree to furnish resources and facilities
and to render services to each•other to prevent and combat any.type of-disaster or emergency.
Media: All means of providing information and instructions toahe-public, including radio, television,
and:newspapers. -
•
edical Unit: •Functional unit within the Service Bra_ nch of the Logistics Section'at SEMS Field levels
sponsible for the development) of the Medical Emergency, Plan, and for providing emergency
medical treatment of incident responsepersonnel.
Message Center The Message Center is part of the Incident or EOC'Communi'cations Center is co-
located or placed adjacent to it It receives, records, and routes information to appropriate locations
at an incident or•withirran EOC.
Mitigation: Pre-event planning and actions that aim to lessen the effects of potential disaster. (See
also Comprehensive Emergency Management).
Mobilization: The process and procedures used by all organizations; ,'federal, state and local for
activating, assembling, and"transporting resources that^have been requested to respond.to or support
an incident.
Mobilization Center An off-incident;location at which emergency service personnel and equipment
area temporarily-located pending assignmentto incidents, release or reassignment.
Medical Self-Help: The medical treatment provided, for•the sick and injured by citizens and
emergency forces in the.:absence of professional care. •
Multi-Agency Coordination: The functions and activitiesr of representatives of involved agencies
and/or jurisdictions Who make decisions regarding the prioritizing of incidents and the allocation of
critical resources.
•
Iti-Agency Coordination System•(MACS): The combination of personnel; facilities, equipment,
procedures and communications integrated into a common system. When activated, MACS has the
responsibility for coordination,of assisting agency resources and support in a multi-agency or multi-
Glossary- 14 May 2001
, .
City Of Petah"Frila Emergency Opei-,uors. ?Jan
,
jurisdiCtion.environment. A MAC _Group functions within the:MACS . ,MACS organizations are used
within the California Fire Services
Multi-Agency Incident An incident where one or more agencies assist ajuredictional agency or
_ .
agebtieS The incident:maite managed under single orlunified.Command.
Melti-jUriedietion Ineidene: An incident requiring actioryleofn:rriultipleagencies that have aistatutory
responsibility foirtinCideni mitigation: In ICS theSeiinbidents:Will be managed under bnifiedtomMarid
.., .
Multi-purpose :Staging Area '( 1ISA): A predesignated, location such as a County Fairgrounds
,
having large parking areas and shelter for eqUipMent affd'Operatorsi, which provides a base for
coordinated localized emergency Operations, a rally point for mutual aid coming intO. an[area, and a
,.
iitejfor post=disaster population suppott7ind regoVety.
Mutual Aid ,Agreement: Written agreement between agencies and/or jurisdictions in which they
agreeib assist one anbtherupon requeStibylurnishing PersOhnel and-equipment. . .
i .
- , ,
Mutual,Aid 'Coordinater:: An individual at local governMerit,. operational area, region orstate level
that is responSible,to' coordinate the process,of requesting; obtaining, processing and using mutual
aid resources: modal Aid.boordinatoridutie&will:Very'dependirig upon the intitUal:WO systern, _ • .
MutuaicAid Region: :A.-subdivision of:StateiOffibebf,Ernergency Services established to assist in the
,
coordination of mutual aid •and other'emergency,operations within a geographic, area Of the state,
consisting cif two ortnore county,(operational),areaS. Sonoma County is in MutualiAid Region II
Mutual. Aid Staging Area A temporary facility' established by the State Office of Emergency
Services iwithin, or adjacent to affected areas', It may be supported by mobile communications and
personnel provided by)field or headquarters staff fromstate pgerICies, at well as personnel from latalli
jurisdiCtiOnS thiroUghibUt;the state (SeeralS6* MUlti Pu(boseiStagingArea).
. .
N
National Emergency Training; Center (NETC):: 'FEMA:s: campus in ,Emimitiburg, Maryland,
composed of the United States Fire Administration (LISFA) and the Emergency Management InstitUte,
•(EMI).
- '
. '
i .
• ,National,,Flood IneuraiideTrOgrain (NFJp); The Federstprograrli, treated by an act of:CotigreSOn,
1968, that makes flood insurance available in communities that enact satisfactory :floodplaih -
• management reg_ulatiOnS.
. .
National Warning:Systern,(NWS):, Theifederal Obrtion Of the civil defense warning system., used to
disseminate warning other emergency information' frOni the .warning centers or regions' to
Warning 064s:in:each state.
. ,
.
Nuclear Incident (Fixed Facility): Any occurrence'at a'nuclear power plant resulting. in a potential
, .
or actual release of radioactive material in sufficient quantity'which threatensethe health and safety,of
nearby pbpulations.
... ,
.., •
0
Office of Emergency Services The California Governor 1:S Office of Emergency Services (0ES) 410
One tHundred (100)=Year:Flood: The flood elevation that has :a .onepercent, chance of being
... .
equaled di-7,6>teeded in any giveri'year. It is alsoknown as thebase flood elevation,
GIOSSary-15. . .
•
, .
C tyof-Petaluma Emergency Ooerat Sian
perational Area An intermediate level of the state.emergency organization, consisting of a county
nd,all political subdivisions within:the county's geographic borders . An Operational'area is defined
in law (Section 85594:California Government Code) as an organization (not a jurisdiction) whose
boundaries are•those of a county.. This organization is not necessarily a county government; it could
be several;cities, or'a•city and:a county a;county government or several county governments, willing
to undertake to coordinate the flow of mutual aid.and information within the defined area The
operational area concept is-the backbone ofthe Statewide Emergency Management System (SEMS).
Operational Area Coordinator: T,he.individual within the operational area responsible for a specific
function such as law enforcement; coroner's services, or emergency'medical.services.
Operational Area Satellite Information System (OASIS): A statewide emergency communication
system based on the operational area concept. .
Operational Period: The period of time scheduled for execution 'of a given set of operation actions
as specified in the Incident or EOC Action Plan. Operational Periods can be of various lengths,
although usually not over 24'hours.
Operations Section: One of the five primary functions found at all SEMS levels. The Section
responsible for all tactical operations,at:the incident, or for the coordination•of operational activities at -
an EOC. The Operations Section Lat the SEMS Field Response Level can include Branches,
Divisions and/or Groups, Task Forces, Team, Single Resources and Staging Areas. At the EOC •
levels. the Operations Section'would contain Branches or Divisions as necessary because of span of
uu t trot considerations.
-of-Service Resources::. Resources assigned to an incident but unable to respond for •
mechanical; rest, or personnel;reason"s. .
P -
Plan: • As used by OES, 'a document that describes, the broad, overall jurisdictional response to
potential extraordinary-emergencies ordisasters.
Planned Need: A logistical request that can be filled during the next operational period.
Planning Meeting: A meeting; held as needed throughout the duration of an incident to select
specific strategies and tactics,for incident (control operations and for,service and support planning.
On larger incidents, the planning meeting, is a major element in the development of the Incident
Action Plan. Planning Meetings,ere also ail/essential activity at,all SEMS EOC levels.
Planning Section: (Also;,referred to as Planning/Intelligence). One of the five primary functions
found at all SEMS levels: Responsible,for the collection, evaluation, and dissemination of information
related to the incident or an emergency, and for the preparation and documentation of Incident or
EOC Action Plans. The section also maintains information on the current and forecasted situation,
and on the status of resources assigned to the incident. At the SEMS Field Response level, the
Section will include the Situation, Resource, Documentation and Demobilization Units, as well as
Technical Specialists. Other units may also be added at the EOC level.
Onnirig,Zone: A subdivision:of a county.consisting of: 1) a city; 2) a'city_and its sphere of influence
adjacent unincorporated areas; 3) ,a' portion of the unincorporated area of a county; 4) a military
installation; 5) a state facility, [such as a correctional institution. Zoning simplifies the process of
collecting and compiling data according to geographical location.
Glossary- 16 May 2001
- ,
City Of Petaluma Emergency Opera:Ions ;:lan'
- • .
PoliticaPSiibdivision: inoludes any city, city*and county„county4rstrict, orotherlocalgoVernmental a-
.
agency or publioragency authorizedbY,,laW. . •
.. - .
,.._
Procurement Unit: . Functional: Unit within the Finance/Administration Section responsible for
financial matters involVingVentlor contracts.
. . .. , . .
_ i •
Public Assistance (PA): Supplementary Federal assistance provided under theStafforolAct to State
., . , .
•
and local goVernrnentsg:f pertain private;.rionprOfir,organizations other than assistance for the direct
benefit of individuals and;"famiiies., . .
. . .
. -
Public InforMatibh Officer(Ple): The iindiVidUal atfield or EOC'levelcthatikhat Oeent.delegated the;
authority to prepare :public information releases and to interact with the media. Duties will vary
...,, _
depending;uPon theiagency and"SEMS level. .
.
- •
. .
R . . •
. .
Radii? Ainateur Civil Emergency Services, (RACES): An emergency services designed to make
efficient use of,skilled radio amateurs throughout theiState in accordance'with approved civil;defense
communications plans;?, Operators, are registered with an 'OES, agency to 'Or9Vide emergency -
communicatidnE SuppOrt. (See'AuxiliarY'Conimunications Service)
•
. .
Radiological ,Protection: The organized. effeht, ,through warning, detettiOn, and preventive and
remedial:measures, to minimize the effect df;nuclear,radiatiOh on people and resourteS.
• • .
Radiological Monitor An individual trained;to c
re
measu ; record radiation exposure and
„.. ] _ . ,
exposure rates provide limited field ODidandi on radiation .hazards asSOtiated, with operations to.
which he is esSigned; and:perform operators'thecks arid maintenance ohgaclioldgical iristrOment. ..
Reception Area An area which,:through a hazard analysis and related preparedness planning; is
prei-designatedIto receive and care for (or provide!basic needs for )•persons displaced from a.hazard
: . .
Recorders:; Individuals within ICS or EOC organizational' units who are responsible for recording
infOrtiation. 'Recorders may be fOUnd ihPlanniiig„-Logritics and Finance/Adthinist 'U
ration nits
...
Recovery: Activities traditionally associated with .providing: Federal supplemental disaster recovery
assistance under'a Presidential major disaster.deelaratiOn. These activities'usually begin within days
...„ .,.. ... . . .
after the event and continue ,afterthe !response activities cdaSe. ,Recovery, includes individual and
public assistance programs that provide temporary housing 'asSiStante.;, grants and loans to :Eligible,
incliVidUals,andrgoVernment entities to?recoveFy.:from the effects of a diSaStet. •
Recovery Operations Center ':(ROC):i .A,facility: established by the .local government' within or
,adjecentitoJan disaster impacted area to provide disaster reliefsagenciesr,and Orgarii2ations ''one-stop'
shop fOrthe,coordinatidn;of their efforts Representatives from local State, andlfederallgeverrirnental
agericies, .private7service organizations and certain representatives of the private sector may be
present. . .
Regional Eiirector, (RD): A director of a regional: office of FEN*, or his/her- designated
representative As used in te:Staffor-d Actl Regional Director also -means',the DisaereciRecciveryil
Manager who has been appointed to exercise the''aUtficiritY of the regional Director for aipaniCula
emergency ormajordisaster. .
. .
• Glossary,--17'
:ity of-Petaloina' ' ' Emerge-c., G * .rat
egronal Emergency. Operations' Center (REOC): Facilities found at State OES Administrative
gions REOCS are used to coordinate information and 'resources ,among operational areas and
�6etween the operational areas and the state level.
Relocateesi An individual who is relocated from a hazard area to a'low risk area with the possibility.
ofndtreturning.
Remedial :Movement: The post-attack or post-event movement of people, to better protected
- facilities or1ess hazardous areas. .
Remedial Operations: Actions taken after the onset of an.emergency-situation to offset or alleviate
its,effects.
Reporting Locations: Specific,locations or facilities where-incoming. resources can check-in at the
incident. (See Check-in)
Rescue Group: Two or mare rescue teams responding as a .unified' group under supervision of a
designated group leader.
Rescue Team: Four or more personnel organized to work as a unit. One member is designated
team leader:
Resources: Personnel,and equipment available, or potentially.. available, for assignment to incidents
or to EOCs. Resources area described.by kind and type, and may be used in tactical support or
• supervisory capacities'at?an incidenUor.at EOCs. - - -
Ssources Unit:, Functional unit within the Planning Section at the SEMS Field Response level
responsible for recording the status of resources committed,to the incident. The Unit also evaluates
resources-currently committed to the incident, the impact additional responding resources will have
on the incident„and anticipated.resources needs.
Response: Activities to address the immediate and short-term;effects of an emergency or disaster.
Response includes immediate-actions to save lives, protect property.and meet basic human needs.
Based orr the requirements of the situation, response assistance will be provided to an affected State
under the Federal' Response Plan using a partial activation of selected ESS or full activation of all
ESS to meetthe'needs of The situation.
•
Response Information. Management-System '(RIMS): A networked computer information system
that helps implement California's'Standardized Emergency'Management System (SEMS). It links the
State :Regional Emergency Operations Centers (REOC), several counties and cities, several state
agencies, and the US Army Corps of Engineers carried via the internet and OASIS.
S
• Safety Officer: A member of the Command Staff at the incident or within an EOC responsible for
monitoring and assessing-safety hazards or unsafe situations, and for developing measures for
ensuring personnel safety. The Safety Officer may have assistants.
Search: Systematic investigation of`'area or premises to determine the presence and/or location of
sons entrapped injured, immobilized, or missing:
. Search Dog Team ,A skilled dog handler with one or more dogs trained especially for finding
persons entrapped sufficiently to preclude detection by sight or sound. '(NOTE: Search dogs are
usually owned bytheir'handler.)
Glossary- 18 May 2001
•
ri:4Of e.a l n 7a Emergency Operciipi;s -Evan
Section: Thatiorganization level with responsibility fora thajorfunctional area ofthe incident or at an
EOC; e.g., Operations, Planning, Logistics', Aministration/Finance:
Section Chief: The ICS title for individuals responsible for command of functional 'sections>.
Operations, Planning/Intelligence, Logistics and Administration/Finance. At the EQC level, the
position titlewill be Section Coordinator.
Self-Help: A :concept,describing self-reliance and sufficiency within an adverse environment and
limited,or"no, external assistance.
Sensitive.Facilities., Facilities in receptionrareas that not"normally be used as lodging.facilities
for;relocatees, The :facilities are either considered unsuitable: or are required for essentia activities
(food' establishments, fire stations; banks, ''raaio stations etc:). However, if any of these!facilities
provideiadequate protection againutrradioactivefall`out-, theym'ay'be used.asfaliout.shelter.,
Seryice: An:organization assigned to perform a spedific;function during an emergency. it may-be
. one department"or,agency ifkonly'that organization•isassigned to perform the function, or it may,be
comprised of two or more normally independent, organizations grouped together to increase
operational control and efficiency during'the emergency:
Service Branch: A -Branch 'within the :Logistics Section responsible for service activities at the •
incident. Includes the Communications„Medical and`,Food Units.
Shelter Complex: A;geographic grouping of facilities to 5e,used for fallout shelter when such an
:arrangement. serves planning, administrative an/or operation purposes. Normally,,:a .complex will
include a maximumr,of 25 indiJioual shelter facilities, within a diameter. of"about
•
,Shelter Manager: An. individual who provides for the "internal organization, administration and
operation'of a shelter facility.
..Short-Term.Prediction: A prediction of an earthquake that is expected within'a few hours to a'few
weeks. Thexslort-term-prediction can be further des cribed as follows:
Alert--Three,deys to a few weeks
Imminent Alert-Now to three days •
Single Resource: An:individual,,a piece of,equipment and its personnel complement,,ofla•crew,or
team of individuals with,an identified work supervisor that can used orrery incident:
•
Situation Unit Functional unit within' the Planning (Section responsible ,f6h the collection,
organization and analysis of, incident. status information',. and for analysis of the.(situation aS it
progresses: Reports't6 the{Planning Section,Chief.
Span of.Control: The supervisory ratio maintained within, an ICS or EOC organ ization: 'A span of
control of five-positionsrepoitmg' o one supervisor is+conidered optimum. -
Special District A• unit, of local government (other than 'a,city, county or :city and county) with .
authority or responsibility to own, operate, or maintain a project (as defined in, California Code, of
Regulations 2900(s) for' purposes of natural disaster assistance. This may include ;a joint powers
authority establishedundersection650Q:et seq, of the Code.
Stafford Act: Robert T: Stafford disaster Relief and Emergency Assistance Act, PL 100`707, signeil
into'law'November23, 1988; amendedthe Disaster Relief Actof 1974, PL,93-288: •
•
Glossary-19
•
`tRetauma
Staging Areas: Staging Areas:are locations set up tat an incident where resources can be placed
. •hile awaiting a:tactical'„assignment. 'The-,Operations Section manages Staging Areas.
Staging Area Managers: Individuals within ICS organizational units that are assigned special
managerial responsibilities at Staging^Areas. (Also Camp Manager.) .
Standard Operating Procedures (SOPs): A set of instructions having the force of a directive,
covering those features of operations that lend themselves to a definite or standardized procedure.
Standard operating procedures support an annex by indicating in detail how a particular task will be
carried out.
Standardized Emergency Management System (SEMS): A: system required by California
Government Code for managing response to multi-agency and multi-jurisdiction emergencies in
California. SEMS consists of five organizational levels that are activated as necessary: Field
Response, Local Government, Operation Area, Region and State.
State Agency: Any department „ division, independent establishment, or agency of the executive
branch of the state government.:
State Coordinating Officer •(SCO): The person appointed by the Governor to act for the State, in
cooperation with the Federal Coordinating Officer.
State.Emergency Organization: 'The agencies, board, and commissions of the executive branch of
state government and affiliated'°private sector'organizations.
tate`EmergencyPlan:. The State of California Emergency Plan as approved by the Governor.
State of Emergency: The duly proclaimed existence of conditions of,disaster or of extreme peril to
the safety of persons and property within the state caused by such conditions as air pollution, fire,
flood, storm, epidemic, riot, or earthquake or other conditions,-,other than conditions, resulting from a
labor controversy, or.conditions causing a "state of war emergency,; which conditions by reason of
magnitude„ are or 'are likely to be beyond the control of the services, personnel, equipment, and
facilities of any single county, cityand county, or city and require the,:combined forces of a mutual aid
region or regions'to combat.
State of War Emergency: The condition which exists immediately, with or without a proclamation
thereof by the Governor; whenever the state or nation is directly;attacked by an enemy of the United
States, or upon theireceipt by-the state of a warning,from the-federal government that such an enemy
attacktis,probable orimminent.
State.Operations Center'(SOC): An EOC facility operated by-the Governors Office of Emergency
Services at the state'level'in SEMS.
Stay-Put: 'A resident,in:a hazardous or potentially hazardous area who refuses to relocate during a
directed relocation orwhods too ill or infirm to be evacuated.
Subgrantee: An eligible applicant in Federally declared disasters.
Supply Unit: Functional .unit within the Support Branch of the Logistics Section responsible for
ordering equipment and,supplies required for incident operations.
IIIpport Branch: A ,Branch within the Logistics Section responsible for providing personnel,
equipment.and supplies to support incident operations. Includes the Supply, Facilities and Ground
Support Units.
Glossary-20 May2001
City Of Petaluma Emergency '"Uela-,iori.,- "-•-iar. .
the'SuppOrti .ReSources; Nontaatical resburces. under the superVision of the LegiStioS; Planning,*
Finance/Administration Sections or the Command Stag.
• --
Supporting Materials: ;Refers to the several attachments that may be included with an Incident
Actioni,Plan„e.g., cornmunications plan, map, safety plan, traffiC•Plan,:and meclibal.Clari. . •
T
. , .
. .
• Tactical Direction: DireCtiOn given;by'the Operations Sectioh Chief at the r SEMS Field leyel Which.
includes the taCtits:appropriate•for the seleCted strategy, the selection and assignment ofTesources,
tactics implementatioh,'and performance monitoring:for,each•Olderational period,:;
Task Force: :A combination of single resources assembled for ,a particular tactical need with
commionicornmunications.aneleaders.
. .
'Tearri: (See:Single Resource.) . •
Technical Specialists:: 'Pertonnel With special skills that can be used anywhere .within the ICS or
.
EOC organizatien. ii
. .
. -
Technological Haiard: ' Includes a range of hatardS. emanating from the Manufacture, .
transportation, and use of such substances as radioactive materials :chemicals; explosives
flammableS, agricultOral, pesticides, herbicides and:disease agents oil spills on land, iboatal waters • •
.
or inland water systems and debris'from space.
r.
Time Unit Functional unit within the;Fihance/AdrniniStration Section responsible,for recording'tire
for incidenti:or, EOC personnel and hired equipment. ,
. ' •
Traffic Control Points (TCP): Places along movement routes that are manned by .emergency
persbrinelAo direttand controlIhe'flOveOf traffic.
.. - . . .
Triage ii A; process of'rapidly classifying' patients 'on,the, basis of the turgency•of treatment, that-is
, . ,..,
needed, The prioritizing of medical care 'based' on the nature and, severity of illness or bbrhplaint,
history, signs and symptoms general appearance vital signs and a brief physical assessment.
. .
Tsunami:" Also called 'a seismic !sea wave, It is a:large oceanic wave generated by eanhcidakes,
submarine volcanic eruptions or large-sUbmarine landslides in which sudden forces are apClied;thithe
water mass. The fastest tsunami Waves' can move at speeds of hundreds of miles per,hour in the .
Open,Odean. I;lowever, as theyvaveS enter shallower waters in coastal area ave'velocilyidecreases
and wave:height bahlhcrease to 100feet or moreon;:impactattrie shoreline: , •
Type: Refers to resource capability. A Type 1 resources provides a greater overall capability'dile to
. . _.
,-,
power, size, capacity; etc z; than would be found in a Type 2 resources. Resourca,tyPing provides •
•
managersWith,adcjitional infermation imselecting the bestiresource forthe.taSk.,
i .
U • '"
Unified MS COitiniand:r A.U m
nified,Area Comand establied sh when inbidents undgr an Area
. .. .. ..
Commanearea multi=jdriadibtional. (See-Area;Command aneUriified Command), „
, 0
Unified Command: In ICS; Unified Command'is4a,unifeeteam effortvvIiichitalloWaralliagendieS,With
. ...._ .
resbbriSibility for the Incideneithergeographicarorfunttional, to manage-an incident:byietabliShirig;
' -
. Glossery;-•21, •
:_ . .
•
•
City ^.f P.e alwma erce y Ooe rs,,k P';qr,.
aornmon.set of ihcidenhobjectives and strategi
.�c es. This is accornplished without losing or abdicating
gency authority, responsibility or?acbdUntability,
Unit: An organizational element having functional responsibility_. Units are commonly used in
incident Planing Logistics, or Finance/Administration Section and can be used in operations for some
applications. •Units are also found in EOC organizations.
Unity of Command_ : The concept by which each person within an-organization reports to one and
only one designated.person.
Urban. Fire: Any instance of uncontrolled burning which results'in structural damage to residential,
commercial, industrial, institutional,,or other properties±in"developed areas.
Urban: Rescue: The complex process in which trained personnel specialized equipment to locate
and extricate victims trapped in collapsed buildings; and the:mobilization and management of such
personnel and equipment.
V
Volunteers: Individuals who make themselves available for assignment during an emergency.
These people may ormay not,,hav,e particular skills needed during emergencies and may or may not
be part of a previously organized •
•
Wildfire: Any instance of uncontrolled burning in grasslands, brush, or woodlands.
Winter Storm (Severe): • This .includes .ice storms, blizzards, and extreme cold. The National
Weather service characterizes; blizzards as combinations of winds in excess of 35 mph with
considerable falling or tlowing snow, frequently reducing;visibilifyto 0.25 miles or less.
•
•
Glossary-22 May 2001
City Of taetaltina Emergency Operations Ran •
TABLE OF CONTENTS
PART ONE:- GENERAL-INFORMATION
Or
The Plan . 1
Purpose, Objectives; Goals,:& AssUrnptions'................. .. ................ ... ... . .. . 4
Concept of Operations , - 5
Emergency Management Organization and Responsibilities 7
Standardized:Ernergeficy Management System (SEMS) - 10
Mutual Aid 15
Emergency Operation Center(EOC) Locatiornand Description 20,
EOC CoordinatibW•with Volunteer arid PrivatesAgenbieS 23
.EOC Management Structure -„
EOC Position\Descriptions and Responsibilities '
Emergency Proclamations - • - 29.
Continuity of Government 31
Authorities and References • •-•_, 33
• •
P.A14tT REFERENCES
Legal References. - 34
•
Glossary of Terms Glossary-1 - -
List of Abronyms and;Abpreviations• Acronyms-1 •
•
•
• 111
Final Draft
•
CfyOf Petaluma Efiergenc.y s::-E. _
PART TWO •
REFERENCES' .
:LIST OF ACRONYMS AND ABBREVIATIONS' .
A&E Architecture,and Engineering
AAR After-Action Report
AC Area Command
ACOE US Army Corp,of Engineers
ACS Auxiliary Communications Service
ADA Americans with Disabilities Act
AQMD AirQuality Management District .
ARB Air Resources Board .
' ARC American Red Cross
ASCS U.S. Agricultural,Stabilization and Conservation Services -
ARES Amateur Radio Emergency Services .
BLM Bureau of Land Management .
BOR - . Bureau of Reclafriation.
BPA Blanket'PurchasingAgreements
C of S Chief of Staff .
CAA Clean Air Act
CALDAP California Disaster Assistance Program
1.LiEPA California Environmental Protection Agency
IOSHA California Occupational Safety`& Health Agency
Caltrans California Department of Transportation .
CALWAS California Warning System .
CAN Community Alert,'Network
CAO County Administrative Office(r)
CAT Crisis Action Team •
CBO Community=Based.00rganization
CCA Comprehensive Cooperative Agreement
CCC California.Consei ation Corps
CCP Casualty:Colledtion:Points ,
CD Civil Defense-
CDBG Community Development,Block Grant
CDC Centers for Disease Control, U S Public Health Service
CDE California Department of Education
CDF California Department of Forestry
CDMG California Department of Mines and Geology(see DOC/DMG)
CDRG Catastrophic DisasterResponse Group
CDSS California;Department bf Social Services
CEC California,.Energy Commission
GEM Comprehensive Emergency Management
CEM Certified;Erriergency Manager
CEO Chief Executive Officer
CEP Comprehensive Emergency Planning .
OPEC California Earthquake Prediction Evaluation Council.
PPO Chemical Emergency Preparedness and Prevention Office
- OA California Environmental Quality Act • -
CERCLA Comprehensive;Environmental Response Compensation and Liability Act
CESA California,Emergency Services Association
Acronyms - 1
•
.. --
City Of Pezaiump, Emergency Operations an , .
CESFRS Californiagther9en*Service Fire Riclio System
CESRS California,Ernergency Services Radio System a,
I.
CFR 'Code'oof Federal Regulations
. CHP :California Highway Patrol
• .
-..
CIS Cilticalincident Stress: -
CLEMARS California Law Enforcement-Mutual.Aid Radio System
CLERS. - California Law Enforcement Radio System
CLETS. California Law EnforecementTelecommunicationvSyStem
CNG California National Guard
COG Continuity of Government
CPI Consumer Price Index
CSGNET California State Government Network
. „.
CUEA California,UtilitieaEmergency Association
• .CWA 'Clean Water Act
,
CYA Cali3brniaYouth Authority
DA .Demage Assessment
DAE Disaster Assistance Employee*
DAP .Disaster Assistance Programs, • ...
DCS Disaster Communications Service . .
DES Department of Emergency Services,(Sonoma'County) .
DFCO: Deputy Federal Coordinating Officer
DFO Disaster Field Office . .
DHA Disaster Housing Assistance
DHHS. Department of Health and,!HdMan'SerViceS' . •
- DLS Disaster Legal Services •-• : ' •
DMIS Disaater Management Information System • II
.,,,.
DOB Duplication of Benefits . • . • '- • -
DOC Department Operations Center
DOD Department of Defense- .
'DOE Department.of Energy .
DOL Departniebtbf.Labor
DOT Department of Transportation
DP • DisesterPreperedness
..._, , • .. .
DP Disaster DisaSter Preparedness Improvement Grant •
DRM Disaster RecoVery Manager
, -
DRO ,Disaster Recovery.Operatibrfs
DSA Disaster Support Area
DSA Division of theiStateArchitedt (California)
DSR. ;Damage Survey Repot
psyv, 'Disaster Services Worker
DUA DisastertUherntilbyment Assistance
.DWI bisaster(VVelfare Inquiry '' • •
'DWR California Department of Water Resources •
• ,
:EAS Emergency Alert.System - - •
ED United States Departmentbf,Education .
,•,
EDD Employment Development Department ,
EDIS, Emergency Digital Information System
EEO Equal EMPlOyMent Opportunity
EIR Environmental Impact Review ' 40
EMA Ernergenty Management:Assistance
. ....,
EMI Emergency Management Institute• ' .
' EMMA Ernergency Managers Mutual Aid:
Acronyms -72 mgy,200,1
•
. t\. Q∎Ci aIUHa Er.nergenc4 C J s iuri
EMP Electromagnetic Pulse
MSA Emergency Medical;Services,Authority
r
S Emergency Medical Services
MT Emergency.Medical Technician
•
EMT Emergency Management Training
ENN Emergency News<Network
EOC Emergency Operations Center
EOPs Einergency:Operating Procedures •
.
EOP EmergencyOperations Plan -
EPA Environmental Protection Agency
EPIC Emergency Public,Information Center
ER EmergencyRelief'Program
. ERT EmergencyResponse Team
ESA Emergency'Services;Act '
ESA Endangered Species Act
ESC Emergency Services Coordinator
ESF Emergency',Support Functions
EST Emergency Support Team
FA Fire Administration (office symbol) .
FAA Federal,Aviation Administration
FAS Federal Aid System Road
FAST Federal Agency Support Team .
FBI Federal.Bureau of Investigation
FCC Federal;Communications:Commission
FCO Federal Coordinating'Officer
•
, r MA FedefelEmergency-Management Agency -
Y Federal Fiscal Year
WA FederaLHighway Administration
FIA • Federal`InsuranceiAdministration
FIPS Number Same as Protect Application-Number
FIRESCOPE Firefighting Resources of Calif. Organized for Potential `Emergencies
FmHA - Farmers Home Administration
FONSI Finding of NO Significant Number
FPM Flood Plain Management
FRC Federal Response Center
FRERP Federal Radiological Emergency Response Plan.
FRP Federal Response.Plan
•
FTB Franchise Taxibdard (State Of California)
FTS Field Treatment Site
GAR Governor's,Authorized Representative
GIS Geographic Information System .
GSA General Services Administration
Haz Mit Hazard Mitigation.(Safety measures taken in advance to lessen future damage)
HAZMAT Hazardous Materials
HEW U.S 'Dep'artment of Health, Education and Welfare
HM Hazard:Mitigation
HMDA Hazard,Mitigation and Disaster Assistance
HMGP Hazard'Mitigation Grant Program
- O Housing and'Urban Development Program.
IA Individual Assistance
IA/0 Individual Assistance/Officer
Acronyms- 3 Ma,: .2(2''.
C!tv Of Petaluma Emergency Ope:rat,cis
IC Incident Co Marider .
•
ICC Interstate Commerce Commission •
ICP Incident Cornmand.Post •
ICS Incident Command,+Sy,stem
IFG Individualiand Family GrantiProgram (State of California program)
IFGP Individual and Family'Grant Program
IG Inspector General .
IMA Individual Mobilization,Augmentee
IRS U.S. Internal'Revenue:Service
IRMS information Resources',M'anagernent Service. .
JIC Joint.Information'Center
JDIC Justice Data Interface Controller
JPA Joint Powers Agreement
JPIC Joint°Public Information Center
JIS Jointlnforr`riation System.
LAC ocal Assistance Center
'LGAC Local.Government Advisory Committee
MACS Multi-Agency Coordination System,
MARAC Mutual Aid Regional Advisory Committee
MARS U.S. Army Military°Affiliate Radio"System'
MASF1 Mobile'Aerorimedical"Staging Facility
MC Mobilization Center
MCR Military Communications Representative
MHFP Multi-Hazard Functional Planning, Allk
MMAA Master Mutual.Aid Agreement
MOA Memorandum of Agreement •
MOU Memorandum of Understanding
MRE 'Meals;Ready tq Eat
MSA Multi-Purpose Staging Area
MTA Metropolitan Transit Authority •
NAWAS National''W. arning System .
NBC Nuclear-; Biological/and Chemical Weapons. •
NCAQMD North Coast Ai'r Quality Management.District
NCCEM National'Coordinating Council on Emergency'Management
NCS National Communications System
NCSP National Communications Support System
NCSRM National Communications System Regional Manager
NDAA California NaturaLDisasterAssistance.Act
NDEA National Defense Education Act
NDMS National Disaster Medical System •
NECC National Emergency Coordination,Center"(FEMA)
NEIS National Earthquake' Information Service
NEST' Nuclear'Emergency Search'Team
NETC National Emergency Training Center
NFA National fire Academy •
NFIP National Flood Insurance.Program
NGO Non Governmental'Organization;
NI-IC 'National.,Hurricane Center
NHPA NationalHistoric:Preservation Act
NIFCC National,InteragencyFire CoordmationrCehter U.S Forest;Service
Acronyms -4' May 200t
. n 3'..p
su,rna g°n _;:T .,.
_ NOM National Oceanic and-Atmospheric Administration
Cl NoticeaofInterest
C •Nuclear Regulatory Commission,
RT National Response Team
NTC National Teleregistration Center
NVOAD National Voluntary Organizations Active in Disaster '
NWS National'Weather Service
OA Operational Area
OASIS Operational Area Satellite Information System
OES Office of Emergency Services
OMB Office of Management and Budget (Federal)
OPA Oil Pollution Act '
OPR Office of Planning and Research
OSA California Office of the State Architect '
OSHA Occupational Safety and Health Administration
OSPR Office of Oil Spill Prevention and.Response•(DFG)
OSTP Office of Science'Techndlogy Policy
PA Public Affairs •
PA Public Assistance
PAO Public Affairs Officer
PA# Project.Application Number
PBX Private Branch Exchange
PDA Preliminary Damage Assessment
PDH Packaged'Disaster Hospital
IS Professional Development Series. .
Public,lnformation Officer
Public Law.- U.S. Public Law 93-288, Federal`Disaster Relief Act of 1974
PNP Private Nonprofit Organization
PSI Pounds per Square•Inch
PSR Personal Service Radio
PUC Public Utilities Commission
RACES Radio Amateur Civil Emergency Services.(See'ACS)
RADEF Radiological Defense
RCP Regional Oil and.Hazardous Substances Pollution Contingency Plan
REACT Radio Emergency Associated Communication Team
REVMA Redwood Eriipire Veterinary Medical Association
REOC Regional Emergency Operations Center
RM Radiological.Monitor •
RIMS Response Information Management System
RO RadiologicalOfficer
ROC Recovery Operations Center •
RRT Regional Response Team •
SA Salvation Army
SAR Search and Rescue
SARA Superfund Amendment Reauthorization Act(Title III) •
SAST 'California-State Agency Support Team
SBA Small Business Administration
SCESA Southern California Emergency Services Association
WF State Compensation Insurance•Fund
State Coordinating Officer
SEMS Standardized'Emergency Management System
SHMO State Hazarie Mitigation Officer
Acronyms - 5 - -_
City Of Pet2:uta ,Ethergency OperatiQns
SHPO State Historic preserVation Officer
SITREP Situation Report •
SLPS Stateand Local Pragrarnaancle:Support:Directorate (FEMA)
SOC State Operations Center
SOP :Standard Operating Procedure
STO .State-Training Officer
TSCA Toxic Substances Control Act
TDD ' Telecommunications Devices for the Deaf"
flY TeleTIOSriter
USAGE United States Army Corps bf,Erigineera •
USAR :Urban Search and Rescue
USDA U.S. Department of Agriculture
USFA, United States Fire Administration
USGS UnitediStates Geological Survey.
VA Veterans Administration
VOAD ,NationalVoldritary Organizations Active in Disasters •
VRC VOlunteer Reception Center,
VSAT ■ZerySrhall-Aperture Terminal:
VOAD Volunteer OrganizatiorisAbtiveiiKnisaster
WMB Weapons of Mass
•
WRCB Water,Resources.Goritrol Board
•
•
, .
•
•
•
•
_ .
••
Acronyms.:-,6 • Mly,2001
Exhibit 2
•
,
Reolution.No. 98-7.7 N.C.S.
of the City of Petaluma, California
4
5 RESOLUTION UPDATL 1G: l Hi
6 CITY.OF PETAL'UMA',S
EMERGENCY OPERATION PLAN
8
9
10
11 WHEREAS, it is the_intention,of the City Council of the City of Petaluma to make all
12 possible preparations in the event of.a natural or man=made disaster in order to minimize the loss
13 of life and property in'the City of Petaluma; and
14
15 WHEREAS, it is found,that the current Emergency Plan adopted March 18, 1996, under
16 Resolution No. 96-74 NCS, isin need of updating and revising in order to bring it in line with the
17 State and County Emergency Plans as required by the Standardized Emergency Management
18 System (SEMS).
20 NOW THEREFORE,BE IT RESOLVED, that the City Council does hereby approve
21 and adopt the updated,emergency operation plan,.and all inclusive supporting plan,elements,
22 superseding any emergency plans previously adopted and in effect "
23
24
25
26 • •
27 slrmoffice./word/emergency management.emergency plan update 9/10/98 pg a/resolutions/emergrnry plan update
28
29 Under thes.power and authority conferred upon this.Council by the-Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced,and adopted by the Approved as to
Council of the City of Petaluma at a (Regular) (Rdiktaid ()C7(S i) 'flitting form.
on the .:-4th_ day of.._... Mflv .. /9..21, by the
foilowi.ng vote:
City Attorney
AYES: Keller, Torliatt, Hamilton, Read, Stompe, Vice Mayor Maguire, Mayor Hilligoss
Nr *one
ABSENTS None
ATTEST: .. _ //
City Clerk Mayor .._�
Oaxaca�V
•
Cd.,t0.401 Pict,9a 98-77 N,CS.
Exhibit.3
2 .RESOLUTION'NO': .: N.CS.
3 of-the City of Retaluma,.California
4
5
6 RESOLUTION'TO UPDATE THE
7 CITY OF PETALUMA'S
8 EMERGENCY OPERATION
9 -
1-0 •
11
12 WHEREAS, it is the intention of the City Council of the City of Petaluma tognake all
13 possible preparations;in the event of a natural,or, in order to-mintmize;the;loss
14 of life and property in the City of PetãlUhiã;-and
•
15
16 WHEREAS,;it ts,foinielthat the;current Emergency Plar .adop'tedMay`4, 1998 under •
17 Resolution,No 98=77, is in need of updating,and revising in:order to bring it<<'in line with tl e,
18 State and County Emergency;Plans as required`by:the Standardized d.ErnergeticyeManagement
19 System (SEMS). •
21 NOW THEREFORE, BE':IT'RESOLVED,that the City Couneil:does'hereby:apprbv'e and'
22 adopt•the updated•emergendy,operation plan and all"incl`usive supporting plan;eletnents,.
2 ' superseding any emergency plans'previously adopted and in effect.
24'
. 25
26
27
28
29
30 •
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•