HomeMy WebLinkAboutAgenda Bill 5APart3 09/14/2009Attachment 3
1
8. sued By' _ cads
"GSA ATJTOMOTIVF:/FEAR
2200 CRXSTAL DRIVE ;#1006
ARLINGTON, VA 22202
8: Name acrd Addnsa of Cantrardor {NO., 9 feel, County, Sta
LAV, TNC
184 TNDIISTRTAL DR
BUj2T,TNGTON, wI 5310523 D7
CODE FA
11: THIS^ITENt i
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7'ha above numtrored soiicktatlon lsamended as set tI
Olfeis
Olfer's must aeknawledge; receipt of tails amendment Oitor:lo
GSA/FSS COII'I' MG44T DIV ($FQ)
230 S Dj3AIi80RN ST
CHICAGO SL 60604 312-353-5473
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It by
NO.' IN
C. THIS SUPPtEMtF.NTALAGREENIFJ~JT iS ENTERED tNTO PURSUANT70 AUTtfORfFY OF::
D. HER (6pecify type of modlfica nand aufhoriry)
X Clause I~FSS-163 Option td ~ztend Term of the Contract (~velgreen}, t=AR 14.207 (a) and the contractor's letter
dated ..tune T 2006'. and Junes 2008:: '
E. l1-7Pt?RTANT: Contrdctor_ ' X is not, `• is uired to sf n this documenfiartd return ca 'es toahe iss ' ,office.
14:' Dt:SCRIPTiON OF DIF A Il7N'(Organfzed by UCF'sedion heatlings, inctuding'siilkitatloNCOnlraet sutKeat matter where taaslhie:)
The at~ove numtrt;rcontract is modifitaii as follows:
The above referenced contract for ScliecluZe 23V, Vehicular Multiple Award, is hereby
modified to extend the ,contract in accordance with Coritract.Clause T-FSS-163, ^Option to
j£xtend the. Term of the Contract (Evergreen)".fox an additional five years. Tkte new
contract: pexiod will be July 32, 2006 through July 30-, 2011. Tha contractor's letter
dated June 1, 2046 and June S,r2D06 is hereby incorporated. ,The effective date o,Y this
modification is July 31,. 2b06. All chatiges:shal2 be. shown in the vendors Government
pricelast and in GSA Advantage. All other terms and conditions of the contract .remain '
unchanged:
F.xcept'as provided herein, aU,terms antl.cond2Gort5 oftho document referenced Eniiem f3A or 10A, as heietcfore changed„remains unchanged and la Nltforce'and"erfeal.
15A: NAME AND'rITLE;OF SIG ER'(type or prlMj 18A NAME AND:TITLE OF CONTRAC71N23 OFFICER (rype'or:Print)
Carmen Calloway, Contracting ofl:icer
ib6. CONTRACTOR/OFFEROR
' 1SC. DATE SK3NE ' i8 UNRED STATES OpAMERICA
~„ t6C. DATE SIGNF~'
f
~
(Signature of person authorized to st n) {Signature ai CarttraaSng,OfAcetj ff
tJSN764o-01-152.8o7a w~,v~ - _.~.._-. -•. -- --,
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June 1, 200b
GSA/FSS/Vehicle Acquisition and Leasing Services (Fi~AI~
Atm: Morgan Phillips:
22011 Ciystal Drive, Suite `l 006
Axlington, VA 22202
RE: LDV, Inc, GSA. Contract Number GS-30F-0009L
Dear Ms. Phillips:
Thank you for considering to unilaterally extend'the'above=mentioned contract. Ta wake
your deternunation to~extend this contract option:as :efi~ciertas possible, LDV, Inc. is
providing the following information.
l . LDV, Inc. agrees 'to the new'terms and conditions found in Solicitation FFAH-CZ-
99-0235=B, Refreshment b.
2. LDUU, Ine.'s Most~~avored;Customer, Specialty,Service Vehucle Cammereital
Customer, bias not ch2anlged and still exists. GSA's-xeiationship to the Most
Favoxeci Customer'has not clanged. All discounts'are taken off of the
Commercial Price I;ist for Specialty Service Vehicles.
3. The prices contained'in GSA Contract Numbex~GS-34F-0009L reflect alI price
zeductions.
4. LI)V, Inc::is'in compliance with and will continue to collect°and submit the
-.
Industrial Funding::Fee;(IFF) in accordance wit,procedures ptescnibed in clause
GSAR,S52:238 74 Industrial'Funding-Fee and'Sales Reporting.
5. Alh LD'U,-Inc.,products;awarded under GS-30F-0009L are included bn GSA
Advantage! Portlier, GSA Advantage!,is`current, accurate, complete and reflects
the current .Industrial Funding-Pee af.4.75%.
6. LDV, Inc. is a raanufacturer.:As such,.'Source of Supply Inforritations not
applicable.
7. Under:NAICS Code 336211,.the SBA Sniall Bu~iness~Size Standard is 1,040
:employees: LDV,;Inc. cunrenthy~employs welh less.than 2S7 employees. Adding
the:ernployment at~companies~affhiaied bycemmon owinership does not increase
tletdtah eraploymtent in°e~ccess of the SBA Small Biusiness Size Standard of 1,000
~t
EN.GA'GE !.N FAkTNPkSH'I:PS AS CONSULTANTS, OE5IGWERS 8 MANUFACTURERS GF CUSTOMER•DRLYEN M081tE SO4UTlON$
tDV, tnc.
:89lndusirigl ~^.~f/t?
8u~rrgten. N'! S?ICS
840J5~4.543b
fox 262.7¢3.9156
wwwadvusq.com
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employees. Therefore,,T.,17V, Inc. is cpnsxdered:a small business. As such, it is
exempt from the FAR 52.2I9=9 requirement to submit a Small Business
Subcontracting Plan. .
8. One copy of the Gtiurent Commercial Price List is included here.
9. One copy of LI)v, Inc:. current Authorized aSA Vehicle Schedule Price List and
two .copies of tlienew proposed GSA Vehicle Price List, updated with alI changes
required by the Modification IAW 1-FSS-600; are included here,
i0. Included are two copies of the clauses necessary~to cenevv the option extension.
] I.'Included are tWo copiesofthe updated CSP-;1 inforzxaation.
12. Inctuded are"six refeiences forverification of Past Performance.
if you-have any other: questions, or need additional informatson to allow you to process
this contract extension,,pteasecontacr our contract "admiaiistrator, Ms.. Lse Zwisler,
President of B2G Partners, 2412 Fox River Parkway, Suite F, Waukesha, WI 53189.
Lise maybe reached at'262 524-8U83, on her cell phone~at-262 366-6079 or via email at
b2g~keja7,wi:rr.com: "
Sincerely yours,
LDV, Inc.
David. Krause
Pressdent
Dk/!vz
Enclosures
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L -.g.
Attachment 4
State of California
.;,n~'J~`?=~a``,'`~i~i~~ jJr ~ ~ PROJECT NUMBER
~ ~ ~~;
~ s' ~" ``L OFFICE OF TRAFFIC SAFETY AI.0982
GRANT AGTtEE1V1ENT
PAGE1 (To be completed by applicant Agency)
1. PROJECT TITLE
AVOID THE 13 DUI CAMPAIGN-SONOMA COUNTY
4. PROJECT PERIOD
2. NAME OF APPLICANT AGENCY
CITY OF PE,TAI.IIIVIA Month -Day -Year
From: 10/01/08
3. AGENCY UNIT TO HANDLE PROJECT To: 01/31/12
PETALUMA POLICE DEPARTIVIE'NT ~ {
5. PROJECT DESCRIPTION (Summarize the°project plan covering the objectives, method of procedures, evaluation, and end
product in approximately 100 words. Space is `limited to six lines.)
The Petaluma Police Department will serve as the host agency for a SonomaCounty Regional DUI effort in Sonoma
County to reduce alcohol-.involved fatalities and injuries and raise general public awareness regarding the problems
associated with drinking and driving. Participating agencies include Police Departments from the cities of Cloverdale,
Cotati, Heaidsburg; Santa Rosa, Sebastopoh Soriuma, Windsor, the Sonoma County Sheriffls Department, Sonoma Counr
Probation Department, Sonoma State University Police Department; Santa Rosa Junior College Police Department, ABC
and the California Highway Patrol. Activities will include .DUI checkpoints, DUI saturation patrols, DUI Task Force
Operations and WarrandCourt Sting operations for repeat DUI offenders during the Memorial Day, Fourth of July,
August-Labor Day Mobilization, Winter Holiday Mobilization, and designated Special Events with identified DUI
problems.
6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 659,650.00
7. APPROVAL SIGNATURES
A. PROJECT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY
PHONE: 7OT 778-4596 NAME: Steven Hood PHONE:(707) 778-4372
NAME: )Ken SaYano ( )
FAx: 707 778-4476 TITLE: Chief of Police Fnx: (707) 778-4476
TITLE: Traffic Sergeant ( )
ADDRESS: 969 Petaluma Blvd. North
ADDRESS: 969 Petaluma Blvd. North Petaluma, CA 94952
Petaluma, CA 94952
E-MAIL:
~~~Qs
C, FISCAL OR ACCOUNTING OFFICIAL
NAME: Tamers Haas PHONE: (707) 778-4323
TITLE: Interim Finance Director FAx: (707)778-4428
ADDRESS: City of Petaluma
11 English Street
Petaluma, CA 94952
E-MAIL: policeadmin(a~ci.petaluma.ca.us
D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS
NAME: City of Petaluma
FINANCE DEPARTMENT
ADDRESS: City of Petaluma
11 English Street
Petaluma, CA 94952
,--II E_MAI THAASn,CLPETALUMA.CA.US
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1. ~ ;~fll'i i',~'r~~, ~ ~/l ~ ~ (: /~~ ~ ~ j G~
ti. (Signature) (1}ATE)
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6 ~-
OTS=38Avoid (Rev. 10/07)
Page 2 (Office of Traffic Safety Use Only)
:FFECTIVE DATE OF AGREEMENT:
3' lion No. 1 Date:
10/1 /2008.
Revision. No. Date:
t. Action Taken
Initial approval of 2009 HSP funds obligated.
State 'FY 2008-09
2700-101-0890 (BA 2008)
Catalog Federal Domestic,
12: BUDGET SUMMARY (Fnom•ScF
COST CATEGORY
GRANTEE CITY OF PETALUMA GRANT NO. AL0982
0. TYPE'OF AGREEMENT Initial X Revision Cont.
FUND PROGRAM TASK NO. F.Y.
164 09-AL 9 2009
11: FUNDING DISPOSITION & STATUS
Fiscal Year Amount
2008-D9 322,785.00
2009-10 139,057.00
2010-11 144,870.00
2011-12 52,938.00
Total 659,650.00
)bligated This Action 322,785.00
'reviously Obligated 0.00
otal Amount Obligated'' 322,785.00
,mount Suspended 336,865.00
OTAL FUNDS PROGRAMMED 659,650.00
istance No. 20.600
ule B Detail) -FISCAL YEAR GRANT PERIOD
2009
GRANT' PERIOD PRIOR GRANT
A. Personnel Costs 31,924:00 0:00
B. avel Expenses 2,000.00 0.00
C: Contractual Services 43;555:00 0.00
D. Equipment 224;000.00 0.00
E. Other Direct Costs 20,000.00 0.00
F. Indirect Costs 1.,306.00 0.00
TOTAL FEDERAL FUNDS 322,785.00 0:00
13. GRANT APPROVAL & AUT I061ZATiON TO EXPEP
A. APPROVAL RECOMMENDED BY B. AG
NAME: WAYNE ZIESE NAME:
TITLE: Regional DUI AVOID Coordinator TITLE:
PHONE: (916) 509-3023
E-MAIL: wziese@ots.ca.gov
Office of Traffic Safety
j 2208 ~Kausen Drive, Suj~e 300
CA 95 58-715 !
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2008-09 TOTAL GRANT
TOTAL GRANT BUDGET ESTIMATE
31,924.00 134,376.00
2,000.00 6,000.00
43,555.00 246,869.00
224,000.00 224,000.00
20,000.00 41,000.00
1,306.00 7,405.00
322,785.00 659,650.00
).OBLIGATEQ FUNDS.
tEEMENT & FUNDING AUTHORIZED BY
CHRISTOPHER J. MURPHY
Director
Office of Traffic Safety
2208 Kausen Drive, uite 300
Elk Grove, CA 95783 7115
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OTS-38a` (Rev 2/07)
SCHEDULE A
AL0982.
PROBLEM STATEMENT
Though significant progress has been made `in reducing the frequency of driving under the influence (DUI) and
related injuries and fatalities, alcohol remains the number one Primary Collision Factor (PCF) in fatal crashes.
In 2007, Statewide Integrated Traffic Records System (SWITRS) provisional data shows 32,133 people were
killed and injured in .alcohol-involved crashes reflecting a 1.7 percent decrease from 2006. California's rate of
alcohol-related deaths per 100 million miles driven dropped from 1.:65 in 1982 to .51 in 2006. DUI incidents
are typically at their highest during the winter holiday period (Christmas and New Years), Memorial Day,
Independence Day and Labor Dayweekerids. Other high incident periods include Halloween, Super Bowl
Sunday, Cinco de Mayo and local festivals/events with identif ed DUI problems.
The Sonoma County statistics shown below 'indicate persons killed and injured in alcohol-involved collisions
during these campaign periods.
2007 1Vlemorial Day
gIolida Fourth of July
Holida Summer-Labor
I)a Mobilization Winter Holiday
Mobilization
Injured Killed Inured Killed Injured Killed Injured Killed
Totals 5 0 3 1 22 3 29 0
2007 Filled Inured
Inco orated Jurisdictions 8 214
Unincorporated 16 210
Totals Your County ~ 24 424
PROJECT GOALS
The overall goal of the project is to enable Sonoma County law enforcement agencies to publicize the combined
DUI efforts of all law enforcement agencies in Sonoma County and to raise general public awareness regarding
the problems associated. with drinking and driving.,
1. To reduce the calendar year 2007 base number of persons killed in alcohol-involved collisions each
holiday enforcement period:
a. Winter Holiday-Mobilization to .lower/maintain from 0 to 0 during mid-December 2009 to
January 1, 2010; mid-December 2010 to January 1, 2011; and mid-December 2011 to January 1,
2012.
b. Memorial Day holiday weekend to lower/maintain from 0 to 0 during the period of May, 2009;
May 2010; and May 2011.
c. Fourth of July holiday weekend to lower/maintain from 1 to 0 during the period of July 2009;
July 2010; and July 2011.
d. Labor Day'holiday Mobilization to lower/maintain from 3 to 2 during the period of mid-August-
September2009; mid' August-September 2010; and mid-August-September 2011.
2. To reduce the. calendar year 20067 base number of persons injured in alcohol-involved collisions each
holiday enforcement period:
70TS-38 Avoid (Rev. 10/07)
SCI-~EDIJLE A
AI~0982
a. Winter Holiday mobilization to lower from 29 to 26 mid-December~2009 to January 1, -2010;
mid-IDecember2010~to January 1, 2011; and mid-December 20.11 to January 1, 2012:
b. Memorial Day holiday weekend to lower from 5 to 4 during the period of May, 2009; May
201.0; and;lVlay2011.
c. Fourth:of July holiday weekend to lower from 3 to 2 during, the period of July 2009; July 2010;
and:July 2011. .
d. Labor Day holiday Mobilization to lower from 22 to 20 during the period of mid-August-
September 2009; mid-August-September 2010; and mid-August-September 2011.
3. To reduce the number of persons killed in alcohol-involved collisions 10% from the calendar 2007
base year total of 24 to 22 by September 30, 2011.
4. To reduce the number, of persons, injured in alcohol-involved collisions 10% from the calendar 2007
base year total of'424 to 382 by September 30, 2011.
PR®JECT' OB.TE'CT'IVES
1. To ensure that a minimum of 7 worn police department personnel conducting D. UI enforcement with
grant funding have received NHTSA-CERTIFIED Standardized Field Sobriety Testing (SFST) training
by September 30,.2009.
2. To conduct a minimum of 15' DUUDI, checkpoints as follows:
a. 2during each Winter- Holiday Mobilization during the„mid,-December, 2009 to January. 1, 2010,
mid-December, 2010 to January. 1, 2011, and mid-December, 2011 to January L, 2012.
b. 1 during each Memorial:Day 4 day holiday weekend during May 2009, May 2010, and May
2011.
c. 0 during .each :Independence Day holiday weekend during July, 2009; July, 2010, and July, 2011.
d. 2 during each Summer Mobilization of mid. August through the Labor Day weekend of 2009;
2010, and 2011.
Note: For combination DUUDL checkpoints,..departments must issue press releases that mention D/L's will be checked at
the DUUDL checkpoint. Also,. according to; the Attorney General's Office all DUUDL checkpoint operations must have
signs reading "DUUDriver's License Checkpoint Ahead."
To~maximize effectiveness; it maybe necessary to conduct a checkpoint operation at more than one location on any given
day/night. Each checkpoint should be highlypublicized and visible. No; occupant ~restrainf citations will be issued at the
checkpoints., O'I'S does not fund or support independent DI. checkpoints..Only on an exception`basis and~with OTS
pre-approval will O'I'S fund checkpoint operations that begin prior to 1800 hours.
3. To conduct. 32 IDUI; aturation patrols by September 30, 2009; an additional. 44 patrols by September
30; 2010, an additional 44 patrols by September 30, 2011 and an additional. 12' patrols by January 31,
201.2.
a. 10 during each Winter Holiday Mobilization during the December, 2009 to January 1, 2010;
December,;20:10 to, January 1, 2011; and December, 2011 to January 1; 2012.
b: 10 during each 1Vlemorial Day 4 day holiday weekend. during May 2009; May 2010; and May
201:1:
c. 10 during each Independence Day holiday weekend of July, 2009; July, 2010; and July, 2011.
70TS-38 Avoid (Rev. 10/07)
1
sc>~IEDULE A
AI,0982
d. 10 during: each Summer Mobilization of the August/September Labor Day weekend
August/September, 2009; AugustLSeptember, 2010; and August/September 2011.
e. 12 during Other Special events for example: Super Bowl Sunday, St Patrick's Day, Cinco de
Mayo, Halloween or a community event with identified DUI problems.
4. To Conduct 1Multi-Agency DUI Task Force Operation during each Winter Mobilization period of
2009, 2010, and 2011, and 1Multi-Agency DUI Task Force Operation during the Summer
Mobilization period of 2009, 2010 and 2011.
5. To Conduct 1 warrant Service Patrol targeting repeat DUI offenders who fail to appear in court or who
violate probation during each. Winter Mobilization Period of 2009, 2010, and 2011, and 1 Warrant
Service Patrol during the'Summer Mobilization of 2009, 2010 and 2011.
6. To Conduct 1 Court Sting Operation targeting Unlicensed DUI offenders who fail to obey court orders
not to drive or who violate probation during each Winter Mobilization Period of 2009, 2010, and 2011
and 1 Court Sting- Operation duringthe Summer Mobilization of 2009, 2010 and 2011.
7. Following each of the above NHSTA Holiday Mobilization Campaigns, data required for the Schedule
C will be captured from all DUI grant activities and the NHTSA Mobilization Data shall be forwarded
via fax or email to the OT$ Avoid Coordinator for reporting to NHTSA and their National Mobilization
campaign reporting.
8. To increase the calendar 2007 base year DUI arrests by 5% each holiday enforcement period:
a. Memorial Day 4 day holiday weekend from 68 to 71 during May, 2009; 71 to 74 during May,
2010; and 74 to 78' during May, 2011.
b. Independence Day holiday 4 day weekend from 36 to 38 during the period of July, 2009; 38 to
40 during July, 2010; and 40 to 43 during July, 2011.
c. Summer Mobilization-Labor Day holiday mobilization from 184 to 193 during the period of
Mid-August through Labor Day, 2009; 193 to 202 during Mid-August through Labor Day, 2010;
and 202 to 212 during Mid-August through Labor Day, 2011.
d. Winter Holiday Mobilization. from 270 to 283 during the Mid-December, 2009 through January
1, 2010; 283 to 297 during Mid-December, 2010 through January 1, 2011; and 297 to 311 during
Mid-December, 201.'1 through January 1, 2012.
e. Other Special events i.e.: Super Bowl Sunday, St. Patrick's Day, Cinco de Mayo, Halloween
weekend or other special community events with identified DUI issues, etc. to increases annual
DUI arrests .from 3511 to 3686 by December 31, 2011 in Sonoma County.
9. To conduct. an annual DUI Seminar and awards presentation to disseminate DUI information and
enforcement strategies to enforcement agencies by December 31 of each grant year.
Note: Nothing in this .agreement shall be interpreted as a requirement, formal or informal; that a particular
police officer issue a specified or predetermined number of citations in pursuance of the goals and objectives
hereunder.
S
1. To issue a,press release announcing the kick-off of the project by January 25, 2009. All Grant related
press releases and media advisories, alerts, and materials must be forwarded to your OTS Regional
70TS-38 Avoid (Red. 1.0/07)
SCI~EDITLE' A
Coordinator and the OTS Public Information Officer atpio ,ots.ca.gov for approval 14 days prior to
the issuance date of the release.
Z. To conduct "Avoid the 13" public information campaigns during the periods of:
a. May,. 2009; May, 2010 and May 2011.
b. Independence Day holiday;period July 2009, July 201.0, and July 2011.,
c. August/Labor IDay Mobilization Period, 2009; 2010; and 2011.
d. December, 2009 to January 1, 2010; December 2010, to
January 1, 2011; and:December 2011 to January 1,.2012.
e. To collect all countywide DUI- arrest../ DUI collision data and report daily during each campaign
period via www.Californaavod.or~ website.
3. To prepare complete press information for your allied agencies and for broadcast reporters during each
campaign period including a main press release, campaign calendar; departmental plans andfact sheet.
The material will emphasize the campaign's serious, aggressive enforcement and the high cost of.DUI in
terms of money, criminal corisequences'and human misery.. The information foreach campaign period
will be completed by December 1; May 15; June 15 and August 1; of each grant year.
4. To conduct a press conference or media event for each campaign period in cooperation with all other.
regional. Avoid projects for the NHTSA Mobilization by Mid=December 2009, 2010, 2011 and opening
press conference or media event'for each campaign period in cooperation with all other regional Avoid
projects for the NHTSA Mobilization byMid-August, 2009, 2010, 2011. The press. releases and media
advisories, alerts, and materials-must be forwarded to your STS Regional Coordinator and the OTS
Public Information Officer at pio(cr)ots:ca.~ for approval 14 days prior to the issuance date of the
release.
To conduct.. an intensive nevus bureau media effort, including daily reporting of statistics. on DUI arrests,
injuries and deaths to the list of major local newspaper(s) TV and Radio. The news bureau will report
statistics every morning before 1'1 a:m. during the periods of
a. Memorial Day Weekend May, 2009; May, 2010; and:May; 2011.
b. Independence Day Weekend July 2009; July 2010; and July 2011
c. August Mobilization/Labor Day Weekend, 2009; 2010; and 2011.
d. Winter'Mobilization Mid-December, 2009 to January 1, 2010; Mid-December 2010 to January 1,
20.1.1; and Mid-December, 2011 to January 1, 2012.
e. To collect all countywide DUI arrest and collision data and report daily during. each campaign .
period via www.Californiaavoid.or~ website.
6. To issue at .least eight daily Winter Holiday Mobilization news stories via email or fax to daily and
weekly newspapers, to radio and television, to wire services and to the Office of Traffic Safety each
project year by January 1, .2010, January 1, 2011 and January 1, 2012.
7. To issue at least eight daily Summer/Labor Day Holiday Mobilization. news .stories via email or fax to
daily and weekly. newspapers; to radio and television, to wire services and to the Office of Traffic Safety
each project year by August 1, 2009, August 1, 20'10, and August 1, 2011:.
8. .During each. campaign period of each project year, to place at .least:
a.._Four newspaper stories, 2radio_and 2_ television stories during the Memorial Day Holiday during
May 2009; May 2010; and May, 2011.
70TS-38 Avoid,(Rev._10/07.)
SC)EIED>[JL>E A
b. Four newspaper stories, 2 radio and 2 television stories during the Independence Day Holiday
during July,. 2009; July, 2010; and July, 2011.
9. Where applicable, County Avoid programs will partner in the Regional Avoid. media campaigns in the
major media markets to maximize. the overall goals of the Avoid Grants -Enforcement and
Community Awareness. To collect all countywide DUI arrest and DUI collision data and~report daily
to the media during each campaign period via www.Californiaavoid.org website
10. To use the following standard language in all press, media,. and printed materials: "Funding for this
program was provided by a grant from the California Off ce of Traffic Safety, through the National
Highway Traffic Safety Administration':
METH®D OF PROCEDURE
Phase 1- Program Preparation (October 1, 2008 -November 30, 2008)
Develop a memorandum of Understanding (1VIOU) with each participating agency that details enforcement
activities to be conducted and personnel, number of hours required,. and rate of compensation for each position.
To form an "Avoid Committee" comprised of representatives of all agencies participating in the program by
February 28 of each project year.
To maintain judicial support of the program by communicating program goals and activities to the Court.
To collaborate with Alcoholic Beverage Control, District Attorney's Offices, and community based
organizations to gain program support.
To purchase the Avoid the 13 Mobile Command Vehicle to be used for every campaign enforcement operation,
and each education, public awareness, and media event. The multi-agency mobile command vehicle will insure
command, control, and communications interoperability with all thirteen agencies during campaign operations.
The MCV will be covered with vinyl graphics b"caring the Avoid the 13 logo to increase public awareness.
To hold the first meeting and designate a committee chair and a steering sub-committee elected by committee
members, by November 30, of each project year (By November lst during initial preparation - 2008). The
steeringsub-committee shall be comprised of at least three members representing. local, county and state law
enforcement. The steering sub-committee will approve all public information concepts and materials, and
create all enforcement operational plans.
To gain commitment from law enforcement executives in the county annually on the campaign and to
encourage them to emphasize DUI enforcement during all phases with officers onxegular patrols and by
allocating overtime hours to extra units, participating in forming special teams and in conducting DUI
.checkpoints, and "contributing to all public information elements of the campaign.
To develop an Enforcement Operational. Plan for each phase of the campaign by:
• May 1, of each project year. ® .August 1, of each project year.
June 1, :of each project year.
December 1, of each project year.
70TS-38 Avoid,(Rev. 10/07)
~~
SCI~IEDULE A
'Vote.• The steering sub-committee will develop the Operational Plans with final approvals given by the
committee.
To assign by December 1st each year, a. Public Information Officer (PIO) from one of the ..involved agencies to
perform all program coordination and public. information functions in relation to the project (by November .1st
during initial preparation - 2008). To develop, purchase, and/or order campaign. materials for distribution.
Phase 2 -.Program Operations (October 1, 2008 -January 1, 2012)
Schedule and conduct enforcement and public information campaigns. for each campaign period according to
the Operational Plan.
Phase 3 -.Data Gathering & Reporting (Throughout Project Period).
Agencies are. required to collect and report. quarterly, appropriate data that support each of the goals and
objectives progress.
To collect all countywide DUI arrest and DUI collision data and report daily during each campaign period via
www.Californiaavod.or~ website.
To measure the grant's impact on crime by tracking non-traffic-related arrests that initiate from DUI
checkpoints and/or other grant supported activities or operations. Some of the crime statistics to be collected
include narcotic arrests, confiscated weapons, stolen vehicles recovered, criminal misdemeanor arrests, criminal
felony arrests, and felony warrant arrests.
statistical data relating to the project goals and objectives will be.collected, analyzed, and incorporated in
-Quarterly Performance Reports (QPRs). QPRs for the quarter ending. September 30 will include year to date
comparisons of goals and obj"ectives. The Quarterly Evaluation Data Form, Schedule C, will be completed each
-quarter and submitted as part of the QPR.
These reports will compare actual project accomplishments with the planned accomplishments. They will
include information concerning changes made by the project Director in planning and guiding the project
efforts.
Reports shall be completed in accordance with OTS requirements specified. in the Grant Program Manual,
Chapter 7, and submitted in compliance with the signed Acceptance of Conditions and Certifications (OTS-33)
included within this agreement.
METHOD OF EVAI,IJATI®N
Using the data compiled in Phase 3, the project manager will evaluate: (1) how well the_stated project goals and
objectives were accomplished,. (2) ifall the activities outlined in the "Method of Procedure" were.performed in
accordance with the project .agreement; and (3) was the project cost effective?
ADMINISTRATIVE S1<JPPORT
This program. has full support of the City of Petaluma. Every effort will be made to continue the activities after
the project conclusion.
70TS 3'8 Avoid (Rev. 10/07)
SCHEDULE B
PAGE l
DETAILED BUDGET ESTIMATE
PROJECT NO. AL0982
FISCAL YEAR ESTIMATES
COST CATEGORY
FY-1 FY 2 FY-3 FY-4 TOTAL COST
10
01-08 10-O1-09 10-01-010 1D-O1-11
- TO PROJECT
A. PERSONNEL COSTS 09-30-09 09-30-010 09-30-11 01/31/12
Overtime
Checkpoint Operations 9,540.00 13,414.00 14,084.00 6,938.00 $43,976.00
Saturation Patrols 5,802.00 8,151..00. 8,559.00 4,216.00 26.,728.00
Task Force Operations 2,800.00 3,936:00 4,133.00 2,036.00 12,905.00
Court Sting Operations 1,676.00 2,354.00 2,472.00 1,218.00 7,720.00
Warrant/Probation Sweeps 1,676.00 2;354.00 2,472.00 1,218.00 7,720.00
Grant Management 8,230.00 6,117.00 6,423.00 5,298.00 26,068.00
Employee:Benefits(a~.7..40% 2,200.00 2,688.00 2,823.00 1,548.00 9,259.00
Category Sub-Total $31,;924.00 $39,014.00 $40,966.00 $22,472.00 $134,376.00
B. TRAVEL EXPENSE
In-State 2.,000.00 2,000.00 2,000.00 $6,000.00
Category Sub-Total $2,000.00 $2,000:00 ~ $2,000.00 $0.00 $6,000.00
C. CONTRACTUAL SERVICES'
Allied Agency 36,555.00 74,993.00 78,742.00 26,579,00 $216,869.00
'Media Relations Firm 7,000.00 10,000.00 10,000.00 3,000.00 30,000.00
Category Sub-Total $43.,555.00 $84,993.00 $88,742.00 $29,579.00 $246;869.00
OTS-38d (Rev.10/99) Budget Revised: 8/20/2008
SCHEDULE-B
PAGE 2
DETAILED BUDGET ESTIMATE
PROJECT NO. AL0982
FISCAL YEAR'ESTI'1VIATES
COST CATEGORY
FY-1 -
FY-2
FY-3
FY-4
TOTAL CosT
10-01-08 10-01-09 10-O1-10 10-01-11
TO PROTECT
D. NON-EXPENDABLE PROPERTY 09-30=09 09 30-10 09-30-11 01/31/12
DUI Command Post Vehcile 224,000.00 $224,000.00
Category Sub-Total $224,000,00 $0.00'. $0.00 $0.00 $224,000.00
E. OTHER' DIREGT COSTS
DUI Seminar 5,000.00 5,000.00 5,000.00 $15,000.00
--_-
;atiortal Materials
5,000.00
5,000.00.
5,000.00
15,000.00
Checkpoint Supplies 3,500.00 3,500.00
Computers 1,500.00 1,500.00
PAS Devices/Calibration Units 2,500.00 2,500.00
Minor Equipment 2,000.00 2,000.00
Office Supplies 500.00 500:00 500.00 1,500.00
Category Sub-Total $20,000.00 $10;500.00 $10,500.00' $0.00 $41,000.00
F. INDIRECT COSTS
3% of Contracttaal Services 1,306.00 2,550.00 2,662.00 887..00 $7,405.00
.- -:
Catego,.ry Sub-Total
$1,306.00
, $2;550.00'
$2,662.0.0_.
$887.00
$7,405.00
__
" "~~ PROJECT TOTAL
• .
$322,785.00
$1'39;057.00
$144,870.00
$52,938.00
$659',650.00
~~
OTS-38d (Rev.10/99) Budget Revised: 8/20/2008
SCHEDULE B-1
PROJECT NO. AL0982
BUDGET NARRATIVE Page 1 I
PERSONNEL COSTS
The Petaluma Police Department will perform duties and functions required for the success of this grant. The
primary personnel duties will be for staffing DUI/DL checkpoints, DUI Search and Find Patrols, Task Force
Operations, Warrant/Probation Sweep Operations, Court Sting Operations and Grant Management.
Budgeted grant activities will be conducted by agency personnel on an overtime basis. Grant funded operations
may be conducted by personnel such as a Sergeant, Corporal, Officer, Deputy, Community Services Officer,
Reserve Officer, Dispatcher, etc., depending on the titles used by the agency. Personnel will be deployed as
needed to accomplish the grant goals and objectives.
Grant Management duties will include planning and coordinating multi-agency operational activities, collection
of statistical data for OTS reporting, assist in claims preparations along with. oversight of the grant and quarterly
reporting.
Costs are estimated based on an overtime hourly rate range of $38.36 p/hr to $72.95 p/hr.
Overtime reimbursement will reflect actual costs of the personnel. conducting the appropriate operation up to the
maximum range specified.
Maximum Overtime Benefit Rate
Unem to :ment Insurance .22°~
Worker com 5:73°~
Medicare 1.45°/
Total Benefit Rate ~•4Q%
Overtime benefits are usually between 9% - 25% of the hourly overtime rate.
TRAVEL EXPENSE
In-State -Costs are included for appropriate staff to attend conferences and training events supporting the
grants goals and objectives and/or traffic safety. Funds may be used to attend OTS approved training.
.Anticipated travel and.events'include local mileage for grant activities and meetings, the PTS Seminar and OTS
Summit. Afl conferences, senli~zars or training not specifically ide~itified in the Schedule B-1, must be approved
by OTS. All travel claimed would be at the agency approved rate. Per diem nzay not be claimed for meals
provided at conferences ~~rhen: registration fees ar•e paid ti>>ith OTS grant funds.
CONTRACTUAL SERVICES
.hied Agency Enforcemenf: Refers to, the enforcement staff which will be used in this full service
~rtnership. The following agencies will be contracted to assist in all the project DUI enforcement activities:
OTS=3.8f (Rev. 5/0~)
~~
SCHEDULE B-1
PROJECT NO. AL0982
BUDGET NARRATIVE ~ Page 2
Cloverdale PD, Healdsburg PD, Windsor PD; Santa Rosa Pb, Rohnert`Park PD, :Sebastopol PD, Sonoma Pll,
Cotati PD, the Sonoma County Sheriff's Department, the Sonoma County Department. of Probation, Santa Rosa
Community College PD, Sonoma, State PD, ABC and the California Highway Patrol. (CHP is fu~~ded through
othef• OTS Grants): Costs for these positions are estimated at the highest rate for the City of Santa Rosa PD.
Costs are estimated based on an overtime hourly rate range of $40.29 p/hr to $77.20 p/hr. It is likely the actual
rates for most agencies would be lower. Pay is budgeted Co increase approximately S% pet• year.
MOU's will be developed with each. participating agency that detail' overtime and travel costs to be reimbursed.
Allied agency personnel will participate. in Dh/DUI checkpoints, saturation patrols, task force operations,
warrant. sweeps and court sting operations. Total allied agency costs. will -not exceed $216,869.
Media Relations.Firm: will be utilized as the primary coordinator of media coverage during the Avoid holiday
campaign periods which are the summer and winter Avoid Holiday DUI enforcement periods.
Note:. There is no paid.media.under this contract.
EQUIPb4ENT
DUI Command Post Vehicle -One (l) fully equipped DUI Command Post Vehicle will be purchased for use
at DUI Checkpoints. Costs may include the vehicle, sales tax, delivery,. installation costs, and other
rodificatons and accessories, or items necessary to make it usable for grant purposes, such as .lighting, paint
and' graphics.
OTHER DIRECT COSTS'
Checkpoint Supplies - On-scene supplies are needed to appropriately conduct sobriety checkpoints. Items
includes are cones, checkpoint signage, vests, portable generator, lighting, reflective banners, flares, PAS device
supplies, portable heater, fan and canopy. Additional items may be purchased if approved by OTS. The cost of
food and beverages will not be reimbursed.
Educational Materials - Costs ate included to purchase or develop,, print and distribute educational .materials at
public. forums that inform the public on traffic safety. Items must include a traffic safety message and if space
is available the OTS logo. I-terns may include brochures, pamphlets; .friers, color books; posters, signs; banners,
booklets and conference materials. Additional items »7ay be pui•chnsed if approved by OTS:
Checkpoint Supplies - On=scerie supplies are needed to appropriately conduct sobriety checkpoints: Items
includes are cones, checkpoint signage; vests, portable generator, lighting, reflective banners, flares, PAS device
supplies, portable heater, fari and canopy. Additional items maybe purchased if approved by OTS. The cost of
food and beverages i+!ill not be reimbursed.
`AS Devices/Calibration Units -Preliminary Alcohol Screening~~Devices will assist officers in enhanced
aforceiaent efforts:related` to DUr. PAS calibration units are used to ensure accuracy of the device.
/~
OTS=3'8f.'(Rev-: S/0~)
SCHEDULE B-I
PROJECT NO. A>L0982
~ BUD,GET NARRATIVE Page 3 l
Computers -One (1j Desktop/Laptop computer will be purchased, including software, accessories, and
peripherals (monitor and printer) for tracking grant activities and producing required quarterly and final reports.
Minor Equipment -Items to be purchased include: Digital camera .and or video recorder to document grant.
activities. Additional items may be purchased if approved by OTS.
Office Supplies- Funding is provided for standard office supplies to support grant related activities, grant
monitoring and reporting. Office supplies typically include paper and desk top supplies (pens, pencils, binders,
folders, clips, etc.)
INDIRECT COSTS
3% of Contractual Services.
'ROGRAM INCOME
There will be no Program Income associated with this grant.
OTS-38f (Rev.. ~%0~)
7~
Quarterly EvaluaT~-~~ Form - scneaule L
V~<ANT # ALO.982 20D7 FED/F:ISCAL BASE ~ IEAR - 2Q09'FEf~/F~;SC~L O~~I~AT '~ONA~ ~.
SONOMA COUNTY
WINTER MEMORIAL
DAY
JULY 4TH
SUMMER
ANNUAL
WINTER MEMORIAL
DAY
JULY 4TH
SUMMER
OUTSIDE
OPERATIONS
ANNUAL
MOBILIZATION
HOLIDAY HOLIDAY MOBILIZATION KILLED & MOBILIZATION
HOLIDAY HOLIDAY MOBILIZATION HOLIDAY ANNUAL KILLED
AVOID THE 13 PERIOD
PERIOD PERIOD PERIOD INJURED PERIOD
PERIOD PERIOD PERIOD PERIODS TOTALS INJURED.
_
G0~1L;DATA~POINTS ENTER?B ASE-YEAR DATA ,~ R;DATA „S " RA '. ry. ') S. O
Alcohol Involved Fatalities -Victims 0 0 1 3 24 0 0 0 0 0
Alcohol nvolued injuries -Victims 29 5 3 22 424 0 0 0 0 0
OBJEG,TIVE DATA POINTS Er~TER; ,~TA;aNt? SEf?A RATE ~Y MO~,{ ~:I7~TtoN PERIOas
DUI/Driver's ;License Checkpoints
~ 0 0 0 0 0 0
Conducted
Vehicles Through Checkpoints ~~ 0 0 0 0 0 0
Drivers Screened at Checkpoints 0 0 0 0 0 0
Field Sobriety Tests Administered of
0 0 0 0 0 0
Check oints
DUI Arrests at Check oints 0 0 0 0 0 0
Drug Arrests at Checkpoints 0 0 0 0 0 0
Criminal (in custody) Arrests at
0 0 0 0 0 0
Checkpoints
Suspended Licenses 0 0 0 0 0 0
All Other Arrests/Citations 0 0 0 0 0' 0
Vehicle; impounds at Checkpoints
0 0 0 0 0 0
(30-day impounds only)
Recovered Stolen Vehicles 0 0 0 0 0 0
Court Stin O ecations Conducted 0 0 0 0 0 0
Arrests from Court Sting Operations 0 0 0 0 0 0
DUI Roving/Saturation/Task Force
0 0 0 0 0 0
Patrols ,Conducted
Vehicle Sto s 0 0 0 0 0 0
Field Sobriety Tests Administered 0 0 0 0 0 0
DUI Arrests from DUI
0 0 0 0 0 0
.Roving/Saturation/Task Force
Drug Arrests from DUI
- 0 0 0 0 0 0
Rovin /Saturation/Task Force
Criminal (in custody) Arrests from
0 0 0 0 0 0
DUI Rovin /Saturation/Task Force
Sus ended Licenses 0 0 0 0 0 0
All Other Arrests/Citations 0 0 0 0 0 0
1i
OTS•38g (Rev. 12/17/07)
Page 1 of 2
STATE OF CALIFORNIA. ®OFFICE OF TRAFFIC SAFETY
ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS
OTS-33 (Rev. 09/07)
APPLICANT AGENCY
Petaluma Police D
ent
OTS
AL0982
The following attachments are included herein and constitute a part of this Grant Agreement:
1. OTS-38 -Page 1 5. Schedule C -Quarterly Evaluation Data (when required)
2. Schedule A -Grant Description ~ 6. OTS-33 -Acceptance of Conditions and Certifications
3. Schedule B -Detailed Budget
Estimate for Grant Costs 7. General Terms, Conditions, and Certifications
(OTS Grant Program Manual (GPM), Exhibit 6A.
4. Schedule B-1 -Budget GPM available on-line at www.ots.ca.gov)
Narrative
TERMS AND CONDITIONS
It is understood and agreed by the Grantee that grant funds received as a result of this Agreement are
subject to all applicable federal and. state regulations governing grants and to the following applicable
controls; terms and consideration expressed in the OTS Grant Program Manual which includes but is not
limited to:
REPORTS/ CLAIIVIS`FOR REIMBURSEMENT
Quarterly Performance Reports and Reimbursement Claims must be submitted by the Grantee to
the Office of Traffic Safety (OTS) by January 30, April 30, July 30, and October 30, during each
year of grant operation. The failure to timely submit complete and correct claims within sixty (60)
days of their due dates may constitute Grantees irrevocable waiver. of any right to thereafter recover
from Grantor any part of those waived grant sums which may thereafter be reallocated or reverted
by Grantor.
2. OTS will withhold. or disallow .grant payments, reduce or terminate grant funds, and/or deny future
grant funding anytime a Grantee fails to comply with any applicable term or condition of this Grant
Agreement or program guidelines (GPM, Chapter 3.11). -This may include, but is not limited to,
the following:
• Failure to submit acceptable and timely reimbursements claims;
• Failure to submit acceptable and timely quarterly performance reports;
• Failure to submit an acceptable and timely Schedule C, Quarterly .Evaluation rata (OTS-38g,
applies only when a Schedule C has been required);
• Failure to comply with requirement of the Single Audit Act (GPM, Chapter 4.11); and
'>. By October ~0, "continuing'` grants must submit a September 30 claim and a written justificationto
support carryin`g_ forward. the.remaining grant year unexpended funds. September 30 claims'and
written justifications, supporting the carrying forward of these prior year unexpended funds
submitted after Novernber.30 may not be processed and the prior claim (i.e., June 30) will be
" ~ considered ~tl1e~ year,-end claim in order to close out the federal fiscal year ending ;September 30. In
addition; these unexpended funds will be de-obligated and allocated to new grants.
7$
~- Chapter 3.8 and conforming to the revision examples; provided in Chapter 3.9. All appropriate.
documentation required to request a grant revision requiring Grantor's approval (i.e. budget
category increases, etc.) must be timely ubmitted to Grantor.
No alteration or variation of the terms of this Agreement shall be valid unless made in writing and.
signed by the parties hereto; and. no oral understanding or agreement not incorporated herein shall
be binding on any ofthe parties hereto.
9. Those additional applicable terms:and conditions identified in the OTS GPM, Chapter 6, General
Terms, Conditions, and Certifications (Exhibit 6-A), are incorporated herein by reference and
made a part of this Agreement.
TRAFFIC ENFORCEMENT AGENCIES ONLYZ
10. Full time Grantee traffic enforcement personnel and any equipment funded under this Grant shall
be dedicated solely to Grant supported enforcement tasks unless a ciiminal offense is committed in
the officer's presence and response'tg an officer in distress is initiated, and a riot requires that all
available enforcement personnel be committed in response.
11. By signing this document the Grantee certifies that it is not suspended or debarred from doing
business with the Federal Government.
:- We, the gffieials named below, hereby swear that we are duly authorized to legally bind the Giant
recipient to the above described Giarit terms and conditions: Executed: on the date and in the county
named below and made under penalty of perjury under the. laws ,of the :State of California.
GRANT DIRECTOR'S NAME EXECUTED IN THE' COUNTY OF
Ken Savano Sonoma
GRA(N~T DI CTO /S~ ~IG[,N~f ATURE DA/T'E EXECUTED r~
` TITLE
Traff c Sergeant
.AUTHORIZING OFFICIAL' S NAME EXECUTED IN THE COUNTY OF
Steve: Hood, . Sonoma
AUTHORI'Z'MG OFFICIAL'S SIGNATU `£ DATE EXECUTED
TITLE.
Chief of~Police
~~