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HomeMy WebLinkAboutAgenda Bill 05/21/2001 (18) „N CITY OFPETALLMA, CALIFORNIA MAY 21200 5 • AGENDA BILL agenda Title:- Meeting Date: solution Approving the Awarding of the Sonoma-Maria'.Fair May 21, 2001 Law'Enforcement Services Contract ron June 20 through June 24, • 2001 to the'Petaluma.Police Department Department: Director: 'Contact Person:. Phone Number: Police Department Chief ':,rc• / Sergeant Tim 778-4372 ext. 333 Par : �t:7,{-1 Lyons Cost of Proposal - Account Number: $29,8421.85 ( Contract Overtime ) 001-400-2113-4121 Amount Budgeted: $60, 000 Name of Fund:. • General Fund Attachments to.Agenda.Packet+Item- I. Staff Report 2. Resolution 3. Sonoma-Marin'Fair RFP Guidelines: 4. Petaluma PD RFP . Summary Statement: The Petaluma Police Department submitted a Request for Funding Proposal for the Sonoma-Marin Fair aw Enforcement Services Contract. The contract was awarded'to the.Petaluma,Police Department. The ntract provides for reimbursement of costs in the amount of$29,844.85. The Fair Board requires a City`Council'resolution to complete the contract: It is recommended the Council adopt the resolution. Council Priority: THIS AGENDA-ITEM IS•CONSIDERED To BE PART OF, OR NECESSARr TO, ONE OR MORE OF THE 1999-2000 PRIORITIES,ESTABLISHED BY THE CITY: COUNCIL ON JANUARY 30, 1999 AND MARCH 18, 2000. Priority(s): N/A 'Recommended City>Council Action/Suggested Motion: Approval of Resolution • Reviewed by Finance Director: Revie\ ! -.,vy;. - ncv: A _wed by City Manager: Date: . ., Date:. ificif s y. z4�t • �av Da��at Revision # and Date Revised: 1 File?Code: • April 23, 2001 # CITY OTPETALUMA, CALIFORNIA • MAY 21, 2001 • AGENDA REPORT • FOR RESOLUTION;APPROVING'=THE AWARDING OE THE':SONOMA-MARIN,FAIR LAVV ENFORCEMENT`SERVICES CONTRACT ON JUNE'2o'THROUGH JUNE'24, 2001 TO THE PETALUMA-:POLICE DEPARTMENT EXECUTIVE.SUMMARY. The Petaluma Police Department submitted a Request for Funding Proposal for the Sonoma-Marin Fair Law Enforcement Services Contract., The contract was awarded to the Petaluma Police Department. The contract provides for"reinibursement of costs in the amount of$29,844.85. The Fair. Board requires a City Council resolution to completeahe,'c'ontract. It is recommended the Council adoptthe resolution. • • • 2. BACKGROUND:- The annual Sonoma-Maria-Fair-is considered one of the major events taking place in the Bay Area this week, and is The largest event O take place in Petaluma, The 2001 event will be the 62nd annual The fair for.5 days. The fair takes place on,the. Sonoma-Marin Fairgrounds; 68 acre facility. Recent Fair attendance figures have.been relatively steady, with approx 61,000 attendees each year. The primary- entertainment venue is the Budweiser Gardenway(Stage, featuring premier entertainers every evening of the.fair Smaller, auxiliary stages are spread ,through out the grounds and provide a wide variety of entertainment. The fair hosts a major carnival'', and features a variety of foods, alcoholic beverages, commercial products; competitions open to the public' and livestock displays: There are Destruction Derbys taking place at'the.racetrack on four days. The Sonoma-Marin fair attracts a large. number of people to a.relatively small area. It is necessary to provide high visible law'enforcement presence to prevent criminal behavior and apprehend violators. The Sonoma County Sheriff's Office has held the fair contract for several years The Petaluma,Police Department submitted the low bid this year and received the contract award. The Fair is held inside our City limits. We take pride in again providing Police services during an event that is attended by thousands of our citizens, We are more acquainted with potential problem ,issues and will act sooner to prevent problems. 'We have the advantage of a dispatch center, broadcasting to Units working the Fair and Units assigned to normal street patrol, which allows us to rapidly coordinate and respond to any service calls in and around' the Fairgrounds. Our Supervisors and Administrators will be in town and available to respond to any serious criminal or civil liability matters. The available work assignments were posted and filled in less than four hours. Sworn Officer Duties i Officers will be assigned to teams with a minimum of two officers per team. Officers will conduct high profile patrols of the fairgrounds area. Most of the patrols will be on foot, however up to four officers may use bikes each day. Officers will be primarily responsible for preserving the peace: and safety for fair attendees This may include patrolling the entrance gates, racetrack grandstands, music stages,livestock areas, carnivaland areas where alcohol is sold. • 3. ALTERNATIVES: Not approve resolution. • 4. FINANCIAL IMPACTS:- The"contract awarded will have.a,cost,to the City of Petaluma, which will be;reimbursed by the=Sonoma- Marin.Fair. All personnel working'the fair will be working on an,overtime,basis. The contract.includes compensation for supervisor overtime, pre-fair organizational efforts, meetings„ officer overtime, dispatcher overtime, orientation for officers and dispatchers and a cost per police vefiicle, per hour. See attached.RFPTor actual budget proposal. 5. CONCLUSION:, In order-for the Sonoma-Marin Fair Law Enforcement Services Contract to be•completed a Resolution approving the awarding of the contract must be come from.the City Council.. • 6. OUTCOMES'OR.PERFORMANCE MEASUREMENTS'THATWILL IDENTIFY'SUCEESS.OR/COMPLETION: Review of contract and operational costs after the of the fair Input;freim Sonoma=Maria Fair on our performance. 7 RECOMMErrvATioN: Approval ofa.Resolution-supporting the awarding of the;contract to'the.Petaluma Police Department. • • • g:/fonns/2000-Agenda Bill revised 042100 �, • • Resolution No. N.C.S. of the. City of Petaluma, Calfornia- RESOLUTION AP.PROVINGTHE AWARDING OF THE SONOMA-MARIN FAIR LAW ENFORCEMENT SERVICES CONTRACT ON JUNE 20 THROUGH JUNE 24, 2001.TO THE PETALUMA POLICE DEPARTMENT . WHEREAS, the Petaluma Police Department was awarded the Sonoma-Marin Fair 2001 Law Enforcement Services Contract, and .01 WHEREAS, the Sonoma MarinFair'Board.requires a City Council Resolution to'cotnplete the contract; and - WHEREAS, the. Petaluma Police ,Department will provide,Law Enforcement services for the Sonoma- Marin Fair on June20`through June 24; and NOW, THEREFORE, BE IT RESOLVED that the Petaluma Police Department is authorized to enter into a contractual agreement with the Sonoma-Marin Fair Board to provide law enforcement services at the 2001 Sonoma-Marin Fair, June 20 through 24, 2001. Under the power and authority:conferred upon this,Council:by,„the Charter of said-City. REFERENCE`. I hereby certify the foregoing Resolution was.introducedsand;adopte&.bythe Approved'as,to Council of the City of Petaluma ata'Regular meeting on,,2001, 'form: by the-following vote” City,Attorney • AYES. - NOES`. ABSENT: ATTEST: • City Clerk Mayor Resolution No. NCS • • 4th DISTRICT AGRICULTURALASSOClATION HIGH SCORE•RFR PACKAGE RFP'NUMBER- LAW ENFORCEMENT 200-1 SONOMA-IVIARIN,FAIR Contact Person: Tawny Tesconi, CEO 4th District Agricultural Association 175 Fairarounds`Drwe; Petaluma, CA 94952 Telephone: , 707 283-3266 • • Date,Issued: February 8, 2001 • • PART I GENERAL INFORMATION • • A. REQUEST FOR,PROPOSALS.:(RFP). The Board,of°Directors;ofthe 4`" District:Agricultural Assoaation, a,State Agency; at,Petaluma, California in:releasing this.RFP, intenastb award a one year'contractfor Law Enforcement Services for the 2001 Sonom a- Marin 'Fair. According°to Department or Food and Agriculture;, Division of Fairs and Expositions, Contracts. Department, the services outlined inthis,RFP•co not have to°go to formal bid process because We are'seeking the services; of a public agency. I-iowever, since two public agencies have expressed', interest in performing Jaw enfOrcement duties at the 2001 Fair, the Board • and fair management have determined that a competitive RFP process is appropriate. ' The Board's decision to usethis process:for 2001 does not set precedent, and in future years the Board may•choose the law enforcement'agency to perform services at.Fair°usinaiany>method`they so\choose. B. - BIDDER RESPONSIEILITY • Read'the documents very carefully, as th,e.4th DAA shall not be responsible for.errors and omissions on the part of the bidder-. Carefully review final submittal as reviewers will not make interpretations or•correc detected errors incalctlations. C. . DELIVERY'OFP.ROPOSALS • • Proposals must be physically received prior to the closing times and at the place stated below. Failure,to meet;these requirements will result in an unacceptable proposal Unless otherwise:stated, faxes will pot'be acceptedi - Proposals must meet the .;allowing format reduirements to be deerned responsive 'for 4'h DAA, consideration. • ,One sealed package containing.3 copies of,the.proposal 'and • labeled withr the bidder's name and the RFP number. Sealed,package. houid be addressed asfollows: RFP — Law Ehforcement200. Tawny Tesconi —CEO -4`h'DistrictAaricultural Association 175. Fairgrounds.Drive Petaluma; CA 94952 ., Paget D. CONTRACT AWARD Each bidder's proposal isevaluated and scored by the Committee who utilizesthe scoressheet included in Part IV. The proposal,that receives the highest average points-will be deemed the successful bidder. E. TENTATIVE SCHEDULE • RFP'Released . February'9, 2001 Proposals due at 4`h'DAA's administrative office no later than noon: Friday, February 23, 2001 Proposalsopened Fridays February-23, 2001, Bidders may attend; if:desired 2:00 pm Interviews - -theweek of February 26th • Intenuiews'are not public. F. HISTORY AND GENERAL EACKGROUND INFORMATION: 1. Sonoma-Mann Fair Dates for 2001 are'June20-24 2. Fair Describtich • • The annual Sonoma=Mann Fair, is considered' one of the major events taking place, in the Bay Area on our event weekend, and is the - largest event to take place in Petaluma The 2001. event will be the 62nd annual. The fair runs for 5 days in June: The fair takes place on the Sonoma-Marin :Fairgrounds, a 68 acre facility locateO in Petaluma just off Hwy 101. 'Recent'Fair attendance figures have been relatively steady, with • approximately 61-,000 attendees each year. Sonoma-Marin Fair ,caters to an ethnically and :economically diverse population, and provides a variety of attractions for that population. The primary entertainment venue is the Budweiser Gardenway°Stage; featurinc acts every evening affair. Smaller, auxiliary:stages are spread through out the grounds and provide,a wide variety or entertainment. The fair hosts a major carnival, and features a variety of foods, wine tasting, commercial products and competitions;open to the public:and livestock displays. We pride ourselves on-being one of the largest'junior livestock•shows in the • state and on.our overalkeznibits prcoram.. G. Insurance The-bidder awardedthercontract shall provide ai letter declaring they are self-insured or a certificate of insurance from their policy holder. r • • • r Page.3; PART II .RULES GOVERNING COMPETITION-$ TECHNICAL EVALUATION A. RFP REQUIREMENTS AND'CONDITIONS • • 1. Errors' • If a;bidder aiscovers any ambiguity, conflict, discrepancy, omission, • or other error in this RFP/it shall immediatelymotify the e DAA'of such;error in writing addressed to the contactperson,listed on'the cover page:and request.modincation or clarification.ofthis. 'document_ .Modifications; if any, will be made in writing '.by way,of: addendum issued pursuant to paragraph 2 below. ,Clarifications„if. • issued, will be given by written notice to all parties to whom the 4th DAA;had sent notice or the RFP and to:persons or entity who''have ' • :requested to be given notice of any modification or notices: 2. Addenda If necessary,'the 4th`DAA will modiify the•RFP prior to the date set for submission of final proposals; by issuance of an addendum.to all parties who have.lbeen furnished,notice of the RFP for bidding purposes. All bidders should inquire from the;contact person • listed on the cover,sheet whether any addenda have been issued'prior to submitting ;a'proposal in response to the RFP; Z. • Definitions • The--use or''snail", "must"'or""will" indicates a'mandatory, • requirement or condition in'this RFP. Failure`to indudei'such mandatory requirements or conditions will result:in:the disqualification of a proposal. Thewords "should" or"may"°indicate a desirable.attribute or 'condition, but are permissive,;in nature and may6affect_-the'score the proposal receives.. - - 4. Grounds for Resection orthe:Proposal A proposal shad be:rejected!if • It is receivedat any time after the exact and date::set;for recewt or bids asratated'in Part I,paragraph C. It is not preperec,in accordance with the required format or information is hotsubmitted'inthe format required by this RFP. • The agency has submitted multiple bids in response to;this RFP • without formally withdrawing other bids. A Proposal may:ibe'rejected if is isl gstaternents or references which do • It:contoin., f� ..� cr mi��e�dm = not supper attributes or conditions contended by the bidder. (The; proposal shall be rejec ed if; in the opinion of the 4th DAA, such information^Nasintendeg fo mislead'the 4 h DAA in itsaevaluation of Page • the proposal-and:the-attribute, condition or capabiiityof • requirement.ofthis RFP.) • If is unsigned: 5. Right to Reject any grail Proposals It is the policy of the:4'h DAA.not to solicit proposals unless there is a bona fide intention to award a contract. Howeve •the 4`h DAA reserves the right to reject any oral' proposals or to,cancel the RFP at any time .durina the process. • B. OTHER.INFORMATION 1. Disposition of`Proposals All materials submitted lin response'to this RFP will become the property or the a`^ DAA. All proposals;•evaluations and scoring - sneets'shall 'be-available for public inspection at the conclusion of the committee scoring process and announcement of intent to award. If an individual requests copies of.these documents, the 4m DAA will assess a fee to cover duplicating costs. Documents may • be returned only at the 4`h DAA's option and at the bidder's expense. One copy of each bidder's proposal shall be retained for official 4th DAA files. • 2. Corifideritiaiity of Proposals The 4'h DAA will hold the"contentsrofail proposals in confidence until,.issuance of the Notice of the Proposed Award; once issued and posted no proposal will be treated as confidential. However, if a bidder maintains that certain information is proprietary, all proprietary or other'legally_protected material must be identified at the time•ofsubmitting'the proposal to"retain the claim of confidentiality. The materials may be used by the a"'DAA,to justify the awarding cr not awarding of a contract if a protest is filed., The;4th DAA will not be liable for inadvertently releasing confidential materials alth"ouch the 4`h DAAwill use the best efforts to prevent-the release of said material. . • 3'. !Modification,orWithdrawal of Proposals Any,.proposal which is-:received by the 4`h DAA before the time and date set`for receipt of,proposals may be withdrawn or modified by written request of the bidder. However, in order to be considered, the modified proposals must be received by the time and date set for receipt of;proposals in Part II. A bidder.cannot withdraw or modi y a proposal after the due date • and time for receipt of proposals and,:further, a big cannot be "timed" toiexpire on a,:specific date. For example, a statement si nilcr to"This proposal and the cost estimate..are valid for sixty (60) days° is non-responsive to the RFP. Page 5 PART Ill • STATEMENT OF'WORK.TO SE'PERFORMED AND CONTRACT TERM AND CONDITIONS ' • This part;describes the work to be performed bythe°bidder wio is awarded this Contract and contains terms and conditions which shall be deemed Incorporated and will become a parrot any contract awardedpursuant to this FcFP. The contract awarded pursuant to'this:RFP will also contain the Standard Contract Terms and Conditions,(copy of Standard Agreement and Terms and Conditions attached),;which will be incorporated and made-a par of The contract. All and conditions are fixedand non=negotiable. A. Tentative Work Schedule: Wedneday.:June,20 • Supervisdh(Sergeant, etc.) 1.700-01.00 Deputy 1200-1800. . Deputy 1200-1800 Deputy 1600-2200 Deputy 1600-2200 Deputy 1800=2400 • Deputy 1800-2400 • • Cana Recodnitien Deputy • 1800 2400 Gand-Recocnitibh Deduty 1800 2400 DeputyK-9 1900-01.00' Deputy 1900-01.00 Command:Post Deputy . 1.800-2400 Dispatcher 1700-0100 Thursdav:.June.21 Supervisor (Sergeant. •etc.) • 1100-0100 Deputy 1200-1800 Deputy • 1200-1800 Deputy 1700=2200 Deputy 1.700-2200 Deputy 1800-2400 - •` Deputy ' • 1800-2400 Page:6 Gang Recognition Deputy • 1800-2400 Gang Recognition Deputy 1800=2400 • Deputy K-9 1800-0100 Deputy 1800-0100. Command Post Deputy ' 1800-2400 Dispatcher 1700-0100 Friday. June 22 Supervisor (Sergeant, etc:) 1700-0100 Deputy 1200-1800 Deputy 1200-1800 Deputy 1700-2300 Deputy 1700-2300 Deputy 1800-2400 Deputy 1800-2400 Deputy Bicycle 1800-2400 Deputy - Bicycle 1800-2400 Gana; Recognition Deputy 1800-2400 Gang Recognition Deputy - 1800-2400 Deputy K-9 1900-0100 Deputy 1900-0100 Command Post Deputy 1800-2400 Rain Clothes.Deputy 1800-2400 Dispatcher 1700-0100 Saturday. June 23 Supervisor (Sergeant, etc-) 1 700-0100 ��,� Deputy 1200-1800 , \'\ � �w� - Deputy 1200-1800 r. ' Deputy 1530-2200 Deputy 1530-2200 (Tit' Deputy 1900-0100 ,\ \w Deputy 1900-0100 '�>' Page 7 De-puty-,Bicycle ' 1800-2400. Deputy - Bicycle 1800-2400 Gang Recognition Deputy 1800-2400 • Gang Recognition Deputy 1 .800-2400 • Deputy K-9 - 19.00-0100 Deputy 1900-0100 Command Postteputy 1800+2400 • Plain Clothes Deputy 180072400 Dispatcher iToo-oloo SlifidaJUne 24. Supervisor i(Serce-ant, etc.) 1700=0100. Deputy 1200-1600 Deputy 1200-1800 • Deputy-, 153Q42130 • Deputy - 1530-21,30 • Deputy 1.900-0100 Deputy • • 1900-0100 • Deputy 18,00-2400 Deptity. 1600-2400 Deputy , Bicycle 1700-2300 Deputy -Bitycle 1700-2300 Gang Recognition Deputy 1600-2400 Gang Recognition. Deputy 1800-2400 Deputy.K-9 1900-0100 Deputy 1900-01.00 Command Post Deputy 1E00-2400 Dispatcher 1.700+0100 NOTE:, These hours and positioris are tehtatiye. Contract has requiredian additional 25Wolsergeant and deputy hours in previous years. 0: • Pag_e8 • B. Description:of Duties The successful'bidder wiliwork closely with;fair management to insure the fair is safe, while'maintaining a positive relationship with patrons. Specific duties will be determined,jointly by fair management and law enforcement representatives. However; specific job duties may include: observing patrons • as they enter the admission,gates, roving the grounds, ineiucing the Carnival; patrollingithe beer booths, holding/and or arresting disorderly patrons;;gang incident preventionr, guarding,Admission/Cash room; escorting Admissions Supervisor to the Bank,niahtly, etc. PART IV • EVALUATION;,SELECTION AND SCORING PROCESS • Each proposal shall be evaluated`for.responsiveness to the 4th DAA's noels as described in this RFP. This part describes the process the 4`h DAA will follow When evaluating and scoring proposals and awardina the contract, if any is awarded and contains;the,eXact scoring criteria to:be used During the evaluation and selection process, the Committee rheywish to interview a birder for clarification purposes only. The bidder will not be allowed to ask questions concerning other bidders,,but only to respond to canfication questions from the • Committee. Proposals.cannot be changed by the bidderarter the.time and date designated for receipt. . • A. EVALUATION AND;SELECTION•PROCESS . In order to,obtain,the average score;for each bidder, the total points-or':each revieNer will be added up for each bidder and the result divided by the number of people on the Committee. The proposer with the highest score wii[te- he successful bidder.. 2. In the 'event of a tie in determining;the successful bidder, the tie wiil, be broken by a toss of a coin by a member of the Committee and in • the presence ofauthorized' representatives of the tied bidders. All bidders will be,notified of the results: .4. Cantracpaward is':heard and formally approved at the:next fair board meeting. • • Page 9 B. Scoring Process Points 1. Financial Offer 25 points 1111 (Scofield asbdescribed on attached finandiar offer form) 2. Past E.4enenCe,and Ability to Perform 65 points ReStexpecience.:With'eVehts,the size of or larger, size CT CiebartMent, leadership eXperienbe. (References May be,:dhecked). 3. •Department FbilesOphies to■nardSlaW enforcement seryicet,atcothrhunity.events - 10 points Howwill the Department's deputies/officers interact with-fair aetrOtt? PART V • • MANDATORY FORMATAND CONTENT REQUIREMENTS A. :14TAbbucTioN • This part provides instructions to the bidder regarding mandatory proposal:format and content requirements. The bidder must remember that • ak • All bids"submitted mustfollovv•the .proposal fermat.instr,uctions; • All information must be presented in the order and the manner • requested; o All questions must.b,e answerecland • Al!o requested data mustrbe supplied. Propa.sals not failoWina-the required format will be deemed non- • fesbOnsiveb"and will be rejected., • B. PROPOSAL FORMAT AND CONTENT Proposals must contain the following: 1. Astatementthat•the Department has fully read the RFP and is • .able to perform•the contract based on the inforrnetiOnlpeoyided in thisRFP. '2. Adiatof performante hiStdry'Whete-thete,partment:has • provided law•enforcement services for similar events or community actiVities. ,please inClude any reference contattinformetion on the list The Committee may choose to contact these referentes to disbuslt your invOIVement in more detail. • 'Page to • 3. Attach a copy`�of applicable'personnel procedures and policies that will bes+.used to prepare'your stafrito perform this contract. (i.e. organizational chart, communication,,procedures, behavioral IP philosophies etc). .4. Completes and include the Financ_ ial Bid Form that is included in this packet. • 5. Complete. the Bidder Information, Sheet included in this packet. 6:_. Include any,other information that will support`your ability to perform the contract services and your willingness to work dooperatiVely with'Fairrepresentatives to make:our event safe and enjoyable-for a I that attend'it. • • • • • • • • Page 11 • 4th District Agricultural Association 2001 'Fair La* Enforcement RFP • Bidder Inn:irriation Sheet Department Narne: Contact Person: . _ . . -Phone Number Fax•Number: Address: I declare Urider'pehalty'of perjury that the information included, in this • proposal. is true and correct to the best of my knowledge, and I am authorized to sign this form on behalf of the didder/Contrattor. • (Sianature) (Print,Narne) • • Page 12 Ste STATECFCALIFORNIA ' STANDARD AGREEMENT—APPROVED,+BY- IH'E CONTRACT NUMBER AM.:40. ATTORNEY'GENERAL -$10.2(REV.5-91) / . TAXPAYER'S FEDERAL EMPLOYER ICE1nFlCATION' NUMBER( 1 THIS AGREEMENT made and eUseted into this day of - 2001_in th of California_bY"andb seed State pt California through its duly elected or aopointe.d,,qualified:nd acting • TITLE OF OFFICER ACTING FOR STATE 'AGENCY` hereafter called the State,and CONTRACTOR-a NAME ,hereafter called the Contractor. Wit Tn fthe Centractar tar-ma.inconsideration of the covenants.conditions iee:ne and -ipulanons of the State hereinafter expressed. does hereby awe:to-famish:a 1 e.State services and materialsas follows (Set;or n se -ice.TO ce to .e_c:Con:-Cc or, amount to be paw Contracor, time • :lbccerthrnrunceor coy to cn..cr ' 'tac^pianscS•spec.lic (ions:if any) • • • • • CONTINUED ON SHEETS, EACH:BEARING NAME OF CONTRACTOR AND CONTR.'-OT'NU!,i6ER_ The-provisions on,he geve.fse.SiUe hereof cbn bth a a'pa;t d this a_ree:n dt.. IN WIT NESS'',WHEREOF is-ao-eement has been zsecsted by the pariies hereto.ucon-the upon-the ozzeitirstianove twitte^_. STATE OF CALIFORNIA - ' CONTRACTOR AGENCY - CONTRACTOR(Itzu7enra r:a-unc:wczcat.sratewnezners cc.Teraricn;parnersnm.arc.) EY(AU THCRIZED 5IGNATIJR_; • :EY{AUTY.CRIz'-EIGNATJRE; > FRINTEJ NAME OF P ERE CN SIGNING PRINT NAME AND TI ,-_.a�NSIC.YING TITLE AGGRESS • ..:ICJNLENCUMBERED By 7,15, ; RCGR:.FVL.i ..CRV(GOOF YC TITLe)., JNO-,`. I Department of General"Services DOCUMENT Use Only 5 ,I ..;OPTICNALUSE; - I RiCR AmcuNT ENCU1,1BEFEC FOR :I l "InIS CONTRACT 5 E I CHAPTER 5 ..TUT:' ra:a L TOTAL AMOUNT ENC-WE E =J TC'CATE - EJECTOR EXPENC IT..'nE,'C 0 C E AND TITLE` S . II • I here ify user[-r-v o yr so I krc.viedgertaf buedered funds - T-3A'NO. _R.NC. I are a for hence od pi' se cr The eccenditure Lstated above. [ • GNAT F CCOJYT11G OFFICER. CATE. > ❑ CONTRACTOR ❑ STAT AGENC( O DEPT.OF GEEN.SER. ❑ CONTnCLLER•, State of oalifornia Agfeement No t Division of Fairs 8c. Expositions Exhibit . A . , . , STANDARD'CONTRACT TERIVISAND COND ITIONS (STD. FORM 2.,,STANDARD.AGREEMENT) ' • . . I. ,Contrzz:or=.sh.all maintain.a i I,fi:i in c i i records relating: to this cOrract fait'a period oi three. Years after:331ml pavmeztofthis contm.:::or uthii audited1b,•;the-Stnte. 'niche 6•er OEOurs:tirst:MidShall be available for inspeadon ohandiravanYtheasonabie..time (Gov Code,'...Seddidd 10533) ' • Th. • Centred:or. by ;Mainz anis contract dots swear under-dem:My of perjury thohno:rnore that: bite final:drianneolabiel,iladirg. of . . contemdr. of:eau:I bv -a Federai rood has:been,issued againsttcalitia.M.Or within the:;idirrillniatniv ,,brentoqirigj'nvo‘'year period beeduse.ofv:ide contramorls failure tho-otholv-Whil an &de;of-a F---LMliCoutt which ord&-= •he Cothr-c-orto -omolw with an order aft:National Labor RedatiOnsHoread(Public„CiantradtCOdetSeration 10296). • . , . Carrell:or _ ail llthVid d Wor,z, e corndensation' insurance ceniticate if workers compensatibn Is rect.:Meal fOg this-illbnntal. -This'"deff-:—“-atinti:•Vill'illemateiby the fair. a. If. theMmr-ete. perfunnance or thismdsreernens,a disoutdanses berileen the contractor and-Fi14N[ana2en-relt i.vhich cannot at • senled,hyidiscussion,rahe,connacthr Shall suomtharvinuen'sdaternenswithin eiZhvhours of the. incidentaiVinthrise,to theidisdute; :. o Faia:3-faringernera. .A c;;;:ision by air NttaiaierinehtShall-t15eimade to yeecontractor withith:dur hours. in",yritine.,andtshailibe! :Thal nare ciandfusive. Cent ractorsndil'continueadperformcontract requirements without:interaction duringithediMilleipzilbli. _ 5: It is -zce odad-aorte ,that this contract shdil be llovetted by heTMVsc(the,S tate of Canrarnid;,.. ibothias to itherrtuadon and dae. d ,. zerfomance . . . , 6. Durinz.:the actor-once Ofrthis concoct, cOntractotiand its subcontractors shall not unlawfully:disci-iminate.:haireSS:-or-alhay.7 hasoessment..,aSZoilistiany',errihibyenbtjapplicant for ternpioymenstbecause,of,Sex. race. calori,111C2Stri;,relish:4:S caried.,:riational on.thr-:physical disability(intiuding HIV and.A.IDS),.rnenta..6 disabiliry, rtheiltcalconditioni(crintert. aide1(6Ver 401,:Mariphstafas. and dedittilcif,fartli:v care leave. ton:ma:ors and e4Si_2 that:the zr.nivaaltd'add Z.7 ii 2.tit I:of their:em-Pioyees • and mealiest:las tor emclovment are free of such disc s:mid:Sion arc halnesant Con•-cc-ort aro cuocortroc-ms• h-il,comoiv ' • with the. provilon of•theiFair,3impioyinent aria rousing Act(Dov2C:Odd Sec on 12900,'eosec.) and the.applicallie remeialionS orordzigated thereunder (CA Cone:Of R2LILiticns, Title",-.2.; 'Section 7235a3 et seal) Toe alltaildabiq retiliailoth bilide:;:Faid .., Ern.plovment;andelousidz:Cortamisziondmplerdenting. Gov: Code Section 12990 (aa), set ferth in Ch. 5-6c Dili. -t or Tiile2 of the'CA Code or Regulations'o.re,Mcorporated into; this conthadtt by, reference.and made Ma:hllre-of as it set wild in-,,full, . Conmector=d its subcontractors,Mailgive wntzenjthatide:6(their aniillatillihStinder-this clathelto.labor organizations,with-vinich they have a collective bargaining or other agrerfrifentj., This cOntractor siiall, include the .dondlsorithination 'and,cernaijandtt pro' cons telthieinabSe:iii all-stidende-.aets tti:Oehthrth,,,Vark-under this-car:mac: - Coons or bv,,sioning.thiscontract;herebV etifieS ainles.ScsnedifiatIV exerribted, coinblial-de:milad:Cov. Code Sc 129.90;(a-l)- . . and CA Cade of'RectulaticiiiS. Title. 2,,, Div 4 Ci 15,In masters...relating: to rezoning reouirements and :the:deyeOndlenta' thipiernentraraddrrid gidintenancif of mStondiscrimihationtProgram.'Prospective contractodameednot to,:urrldwthillY discriminate: harass:or allow har....ssmencagainstany emplbyedrOripialico2nt for employment because or sex.:race; color ancestry, rel:Maths .. creedz national,:orilin,iphysidal tiidabilitY (including. HIV and AIDS);i mental:disability,:medical condition:(canoe rj;ade;(dver 40), mgritai,starlis.:etid denial:of:family care leaVe. . . 3. :It Nifw/bV3Etcarmaliance is rennin-M.:contractor or yeddor-agretts that the awarding deparmentiorlits drilezatetywillhave,the . , a . , fig=--0 reYleW,,antaw.,and,ccov'all records pertaining tortperformanct:or:the,contraca. Contractor or vendor,diseellLtbiptoviae the awarthno.dezertmensidr itsdelagateeiwith anylefevant informationheamested•andshall penziir:the-aW,dfdirig.:dePartment,or its deleadtee iaccess 'to its prinnises, uoon reasonable•nonce, cenille. nortnal 'bUSine-ISS'; lions for ,the :Ourdose, oiliareryie•Nithi: iemoloyeestandlinsdecting,and copying.such-books; records;acconnts,4and'Other Material.thet:thay be:reievanti,to mrnadtunder investioailen for the-.ournthe or de corrioliance'vwith FCC Sec_ 10 ll3 er:seq., and Title 21,CA Cone cf:::I:leguiations. Seca :396.60iet:seq. Contrac tor nevem:for further asreesito maintain:such records for a at ion of:,thfee (3) years are final • Raymentrathded-th.e.'contract. Title 2aCCk:Secr.. 189&75. - - . The Fair reserves:the rlzhi to 'at:Midi-2e airiaardertiena ai.anytithe,iupall'ordencif the Born af Direatarsilly:2:•Stiiikt'e .drAtcctor awn-died M.-215011::abt3notille, UgiVritiiii±,::at leastt30 days prior iditheidate -.when such iermidadian ShaWb-ell6frie,e/fecaivel Such ter:mid:mon shall reliei.ie the tzar ocany further payment obligations,and/or de:I'm-mane= t:Edllitdrilin the ltd-rhs•ottlie:asiZernerth ri . • . ..._ 10. By,si .ninz-tl-iii.contracs, Coaractonassures'the"statel that it compiles with the Americans with:Disabilities-AM (ADA) Of1990, - - (42 U.S 1C. 12101 e seq.) whitd.Mbhibitstdisctimination on the oasis of disability as ‘veil as alLappiiblh...resulations and guidalinesissueTOcirSuaiitlb the ADA. ,, Std. Forza, scrt.(try[6/95)pars-I,of 2 - . - . . . . 47S A L rl•,Ll CITY OF PETALUVIA .> r POST OFFICE'Box 61' Ir8 5,5. PETALUMA, 0'94953-'0061 E,ClarkShonipsoh. Wrn 0 Janice(C3derThompson November 8, 2000 Jane Hamilton Michael Healy - David Keller • MaitMaguire - Pamela Toriiact. Caunrilmemberi .Sonoma-Marin Fair 175.Fairgrounds Drive • 4th District;Agricuitural,„Assn. Petaluma;,CA•94952 Attn: Tawny Tesconi, CEO • This letter is to; formally advise you of the' City of Petaluma Police Department's interest in submitting a bid for/law enforcement services for • the 2001 Sonoma=Marih Fair. • Thank you. • • f Serceant Tim Lyons Fetaluma Police Department • 969.Petaluma Blvd. North • Petalurna. CA 94952 • (7 07) 778-1858 :'oiice'Desanment { • -969?emium.:.douietarc North • Petal:am:: C-; 9.4952-3320 071 77S=372 ' 707) 8-502 uniic:awnzn a c2:D2:lhima ca,ui°'' ALU CITY OF PETALU MA rte?w POST OFFICE Box el, 18 5$ PET aI UYtA, Ct�•94953-0061 • E.Clark Thompson - Mayor Janice Cader-Thompson Michael Healy 6ratt Maguire' February 23', 2001 , Brant Moynihan • Mike.O'Brieh; Pamela Torlia[t, - Councirmembers .RFP•NUMBER — Law.Enforcenient 200.1 Tawny Tesconi CEO 4th District Agricultural Association ' 175 Fairgrounds Drive Petaluma, CA.94952 The City of Petaluma Police Department appreciates the opportunity to,comPeta for-the Law Enforcement Services Contract,for the 2001 Sonoma-Mann Fair, The Petaluma Police Departmenthas fully read the REP-Law ,Enforcement 2001. We.fully understand the contract and would be,ableto perfbrrh all that is expected. • The: ,Petalurna Police Department has a long history of providing services for similar events within our city. Over -fifteen years ago, the 4. • ' Petaluma Police Department provided. Law Enforcement.Services ;for the • • Sonoma-Merin Fair. We'suctessfully provided services for many years. Currently our Patrol Division patrols' and responds to many different venues; every weekend that attract thousands of people. In addition the police department provides services annually for over 20 community parades, 1'0 community fairs, and several large events.- Listed below are some of the events, which require the police department to,provide proper planning, various types ofapatrol methods, and;:dealing with large groups of• people in various types of attractions; 1. Butter and Eggs•and,AntiqueFair This 2-day annual' eventt,.attracts over 30,000 people to Downtown Petaluma; Contact Person-Samantha. Dougherty'Petaluma Downtown Assn. Ptone:762-9348 • Contact:Person- George Mattingly-765-1155 Police Departmern Pzraluma eou,esorciWorh 2• 4 th of July Annual Celebration Pztd,uma Cl 9952 6320 This annual.event;attracts over 5000,' people to a location in Phone(707) 778-1372 the.city. .Fax(707) 778J502 Contact Person-Jan Mandrell-City Of Petaluma Recreation. Mod+ Phone 778-4383 - =aamm(mcapetaluma.ca.us- 3.. Veteran's iPay Parade and Dedication This annual event attracts up to 5000 'people to Downtown; Petaluma • Pagel. o mn:dd dd,.dya„de. • ',:4. Phoenix Theater ' • The police department provides Law Enforcement Services fore tints attracting 850 patrons.. "Contact,Person-Tom Gaffy-Phoenix'Theater Phone'.762-3566 • . . 5. Annual:Carnivai_at"Sonoma-Marin Fairgrounds • The police department provides Law Enforcement Services. Contact`Persons-Tawny Tescorii Phone 763-0931 • 6. Petaluma Riverfestival - , • This-annual event ended';3 years ago, but it attracted several • thousand people to Downtown Petaluma. • 7. • Fallen+Officer•funerals, Protection,of Dignitaries Events • The ;police department annually. provides Law Enforcement Services for large events;, which 'require precise planning, crowd control traffic control.'in small areas of the city. 8.. Santa Claus Parade and Show This annual event attracts over 1000 family members to . • Downtown Petaluma to view the parade and see Santa •Claus. • Contact Person-Jessica Vann Gardner-Petaluma Visitors • Program Phone'769-0429 • The Petaluma Police Department exercises proper planning for all events that occur with in our city, The Petaluma Police Department has developed Operational Orders annually "which serve adequately as a guide for personnel working an event or this nature. These Operations Orders are revised regularly to,provide for the most.effective response and service. Personnel assigned to provide services would be required to attend an orientation session and daily briefings. This will ensure that personnel are properly informed and trained•to"perform the services.of the contract Attached you will find a. sample Operations Order for the Sonoma-Marin Fair. This will also include maps, ":Safe-Gate Procedure", and daily schedules. Also attached is our Organizational 'Chart, and a copy of.'our Department Vision and DepaitmentValues. • The Petalurria Police Department has a proven record of providing professional Law Enforcement Services to organizations and at events in our community: It is this experience and excellence that allows us to assure that these services can be delivered as outlined in this proposal. Our primary objective in working a special event is to provide a safe and • pleasant' experience for patrons attending the event. In addition to this, • we seek to deliver prompt, appropriate and effective Law Enforcement services which resolve problems that threaten the safety of persons at the event; For several years the. Petaluma Police Department provided Law Paget Enforcement:Services 1pr the. Sonoma-Marin Fair. Since then the Police • • Department- has nearly doubled in size to 70 ,sworn officers. The cepartment has created.various patrol ;methods; including 'bicycle, patrols; motorcycle patrols, and Downtown foot, patrols. The departments has. created many specialized units including, Street Crimes Unit, Traffic Enforcement, Gang Task,Force`and Gang-Recognition Officers, Reserve Community Service Officers, Narcotics Officers; Alcohol Enforcement • Team and K-9 Y lnit. • • • • Paee3 • • PETALUMA:POLICE DEPARTMENT. OPERATIONS ORDER FOR SONOMA-MARIN JUNE 20th'to 24`h 2001 SITUATION . Sonoma=Marin.Fair is considered:one of the;;major events taking place in the•Bay Area this weekend. Recent Fair attendance figures have been relatively • steady, with approximately 61,000 attendees each year The Fair hosts a major carnival. and features a variety,of foods, Wine.tasting, commercial products and competitions opemto the.public and livestock display.. MISSION To,preserve'the peace and security of those in attendance at this event. EXECUTION • The Petaluma Police-Department will provide Law Enforcement functions on the grounds of the Sonoma-Marin Fair durina'the hours the Fair is open to the public.vHours are 1200to 011100 hrs. 'ORDER OF THE DAY • S A) High profile patrols B) Family Event- . C) Be open to queations and advice D) Appropriate law enforcement action will begin with the least escaltion if appropriate. Example:;'detention, R&R, eviction from the grounds, cite and release and physical arrest EQUIPMENT • A) Uniform of the day-standard°shirt and"trouser B), Portable radio, citation,book, flashlight C) Riot equipment to be kept in CommandFPost COMMUNICATIONS Personnel assigned to the Fair will direc1y communicate with PPD •Dispatch, located at the Police Department. Personnel assigned to the Command Post 1 Set°Lcansv0233 2aUi.Fuirerounds.H,DrPLe will have radios. It will be designated as "Command Post". All.personnel(a"ssigned"to • the'Fai'r will be designated"William' Units, thenaheir respective badge numbers. A) PPD Channel3 for Fair Detail B) PPD Channel 1 for Patrol ' C) The cdrTirnand Post personnel will have a°portable radio to,monitorthe Fair AcIMin/Private security channels. - • D) D ni the Fair will maintain a running to g or radio. communications and events , E) Officers shall radio outall appropriate contacts per PPD General Orders: PERSONNEL AND RESOURCES, See attachedischedule. • COMMANDAPOST - A) Operations/Briefing Room Location • By Interview and Processing Room Location . All police vehicles will be•parked in the parking spaces Wy the Command • Post personnel will"be directed`to In case of medical emergency, ambulance, respbtfd to the:Command Post. MISSING PERS'ON'PROTOCOL ' A) lt,Will be the•'responsibiiity Of the CSO and RCSO stationed at the' Command Post to keep a3written=log on all:.reported lost:and/or missing." persons. Assoon asra child under,the age bf 18''years old is,reaorted missing, it will be the responsibility of%the C50.!and/or the ROSO to notify the'Operations.Supervisor at the:'Fairgrounds. If atany time,a child is reported to be "at risk!', an officer will be assigned to;handle°this,call„ immediately. The handling ofjalliotherreports of missing,.persons will"be The'decision of the OperationsrSupervisor: . . Ser.Lvonv02-23=001/Fairffhunuv7i Drive CALLS FOR SERVICE - - • • A) . Personnel'assigned to this event will respond without,necessary delay to reported:incidentswandtake appropriate action. • B): ..ln.the,event that a.disturbance cannot be handled by Fair Personnel, additional an-duty;pe:sonnel'wilI be,calledto the scene. On-duty Patrol: . personnel will'respond to the•,Elwood Center on Payran'Street. They will - remain there until directed'by the Sergeantiassignedto the Fair. MUTUAL AID REQUEST A)' If mutual aid is'needed it will beithe responsibility of the on-site supervisor or theirdesignee to make"the request. B) The request will go directly to PPD dispatch, how will"notify allied agencies. C) Agencies arriving in response to a mutual aid will stage at the Elwood Center on Payran St. They will remain there until directed by the on-site . supervisor: .SWAT TEAM DEPLOYMENT A) In the event an indident;occursthat needsaa tactical. reeponse. The PPD SWAT will respond. • CROWD CONTROUARRESTXTRANSPORTATI ON A) Arrested subjects will be transported to PP.D, Sonoma County Jail, or to Los'Guiiucos Juvenile Hall for processing. B) Any injured arrestee requiring immediate medical attention will be transported'to PVH. C) If the.need for a skirmish line or arrest team.arises, the on-site°sergeant will oroanizeand'designate thenuriiber of.offcers to handle the incident. D) If appropriate, officers may arrest the subject by citation and release. E) Arrested/cited subjects will not be allowed to,remain on or return to the Fair on that same day. • • 3 Se[.lvonv02_:-200I/FavgroundvHDriJe • PRIVATE SECURITY A) Private;sacuribia,t the Fair will meet with the on-site"t dperviSbrand discuss their need fat assistance., They will not be USedin,arrest • situations., B) Private Seddritywilli bel_ised:to restridtraccess'to th&Pairgrounds. OFFICERS ON;PATROL A) Offiters Will'work in teams aftWo STAGING OF/FIRE AND AMBULANCE • • - - • Ai During routine dalls,for seNice;:they can respond directlyito tha,scene. During mutual aid requests,:thershoUld Stage atthe,Elwocid Center. • MEDIA EVENT • A) • All:incidentspirjvcilving'the$Media Will bereferred.to the,0nrsite supervisor and will doniply with PRO GenerarerclerS" MAJOR INCIDENTSICRITICAL INVESTIGATIONS' A) • SCLECA Protocols,Willte uSed_if,a rnajorincidentioe,burg, . . SONOMAIIVIARIN FAI a-MAP • A) .See atiathed map'foriliOSla, gate , COMMan&Post, etc.. "SAFECATE PROCEDURES" A) Beeattadflect,arid Review ItSfe-Gate Propeiliireenwiih.akpersoripet PHONE RESOURCE LIST Private'Seturity • Command Post Directors First Aid • CarhiVal . Gates • Office • ProdUCtibn 4 5g:1-y0ns/02;23=2001/FairEraunds/H Drive • Entry Office • Herzog �R Exhibits - . IaCW Ahs:,and=Crafts: - - = Wine Garden ENFORCEMENT SECTIONS-Misdemeanors - 647(f) PC-Public Intoxication 25662 S&P.Minor in,Possession of alcohol 6021 PC-Trespassing • 647-Interferring with.business • • • • 'tt.Lv0ns/02--23-2001/FairQ01RId5/H Drive " ° N . J is . elm/ E � � �� e ., � ' (N"�• 2000'Sonatua4Vlarin Fair o � * "Safe-Gate r ,.4,"; -re-.,r The Sonoma-Mann Fair.Board of Directors,and staff wishes-to pravide;a s fly h"x` _` �4 safe- family environment for its Fair Viet- In order to dorso ana based FE o- s an past Sonoma-Mari Fair -penenc_ erperienc_s ofd lz boring fails; o `c 4, , ,,�f anti oat rnmmtuuty, we have esrabiisned the followins'proceaures,to ll w a P ` � ai n. k ,� .d z t, , a. - i ensure a "Safe Gate" at our`Fain it '' "{ �f c ti r Fair manasA*nPnt the Sonoma County Sheriff's Department as the law ,,: ,eniorcement+wntraeto;, and Professional Event Servicr�, the'priyate; O N C M":.,- M A:R I N ,secrarity'contractor will use.the following proceanres.to ac.Amufish this II I R rick- f C U R.TH 0:15-R.1 C- 1) ' Any person Who wears clothing or other paraphernalii that is . G R I C LI L—u';R,.A L ass0C3ted,with'a known criminal street =gang in anycNorthern . 5 5 0 CIA I C N . rintonun counties.-wit have a "consensual.encounter" with She_-if Deputiesfat the Gate and may be reiuse:i<admittance into —e FAIRGROUNDS OR the Fain The Sheri Deputy at their discretion will choose-what CAWMA..c:. s<ssz 4 procedures to,take;in'each situation. Some of the-procedures the .. ' Deputy may follow are to reptiire_ 'U NE 14-18.'7000 1) the offender to>r-emove the item of.:clothinq or . parannemaiia or 2) the offender to turn therartic?e of dothinq,inside out or C7 '= A,t F icz�- , 3) the offender to.Ieave the Grounds ' tC 4) any other-solution the Deputy 1- ..1s is appropriate. ww.sonoma-manntair_crg' 2) !Sin= wearing a hathn badt"wards.is aII;°S' nhi15he1 wince simi.:for active r-*minalmtreet wirtas in our communitp.•potential,guest and gnesrS will be asked m torn"their cap forward toy gainradn;iccion or to remain at the,Fair- • 3) The procedures'will be enforced'without:',reindic°_. 4) Any patron who is asked to leave the Fair ounds for violation of these procedures'can sunmitu request.to have their admission re_*nndea- Written raw ests for refunds;mast be IIed out-at•the time of;emuision_, All•reti na regT1 1.s will bet reviewed at the Ray Board ineedus'andrr ands wmsmaiiea by July 31st. 6l Fair:mynagement and the Sonoma Conntv.She_iffs Department- repre<entative<.thron'ii matuns consent may iniiish other _ procecinres aeeme3_n ecessary to main am 2'safe. family Fair _ environment ` . o . t ••• I . , • 1 7 .•• ' iF -- WASHINGTON L,510 ---.. . 0 Adrninis=adon Gaze • _ . • • . . • • Admiszion Gate / , . , SONOMAMARIN . 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THE kEtAllOttAPOTLICrititeijsisettr ..., . _ . . ,is: the Sal cd,the Petaltnia•POlide DepartMent,to proWide ;quality'S&Viceto'the enmumnity 0 __ While enforcing!the law iiija."51ir,anti.imp anal mariner:, We are-isting for an or:Mitigation that- Will,mee:,the needs rof the community, ,crty government; and: our employees, , To assist in aChieVingtour goal;weliave deVeldpediheibllowing,organitational_Values. . . . WE VALUE INTEGRITY AiNif,HONESTY - . We want au: employees to pperateinisuehataanner that they develop the trtiat ofthe communitv and the city. We want our Oralnivation to,proyidean environment:Mai.encourages vertical and horizontal informaton16W Man acti:ate, reliable- uanne: - - - - , . WEVALUE CA-RPTG . • We want-an organization at,has lepect forth vidual:and: recbmiizes that, all people are important_ We are concerned bout:the health andWell beina-pf our.employees.arid our citizens. . . ., • • . . • . .- WIEVALUE TEA:UW(4dt _ • .•• We believe.that responsibility meect_our-gPalsiis shared- We belleve!eve:yone should conuibute • a manlier that promotes respect for the tindividual and the trim Working together toward lik ommon goals is the key to success, . , • . . . _ WE VALUE AN'ORGANaATION IIHAT 1,5••ADAY1-1VE • WeWant to be responsive to the needs,of our Citizens,yoUrernplOyees!a14 the city. We should'be de-xdble and open to change, antiMparing and planning for the figure, We view problems as • challenges and change as oppornmity. "CAN DO" is our otaRnihatibnall.philosophy. WE VALUE.AiN'ORGAINTZATION.4-11-4:.T15'/1-iinG _ . . • . We fee! our work- is trieiribircrul. We want a•department Mai contributes to the community as .•. much. as the indiViduaLcontributes to the depananent. We want our orapnization,to be respected as a place wherepeople want to.come to work. , .. We are atoud of oqr:dry; community and our.orrraniatityn. We are proud of the people who rnakeliotile PetalumatPoliceteparmientwirlaw'norri we Share these vaides. . . • . . . . . . . , . . .. _ e e • , - - OUR.vislot‘t: • Our vision,for the Petaluma Police.Department is to faster a tradition 'of pride;in our community and.our department. It;is our goal to buiid<a department professional, progressive and dedicated,personnel that is reflective of the ethnic; and.gender diversity of our community. This goal willhe fulfilled as follows: Professional - In order:to maintain a professional deparanent we will hire into our'ranks only those individuals who meet high standardS„ot professional and ethical`;behavior. We will -insure that each em p t y ee maintains these standards throug h a program of a ctive supervision, consistent performance'review and'clear department policies: Progressive' We will insure that our department is progressive 'by developing our employees through,continuina professional training. We-will taker-full;advantageaof those courses,:sponsoredhbythe Caiifornia.'Comrrussion on Peace Officer'Standards and Training as well as other applicable training programs,, We will meet or exceed the P.0 S;T, guidelines on, continuing professional training and those guidelines.set:forth in our own training manual. Higher education of Officers .will be encouraged and wii be ;a .. consideration for prohotionalppportunines. Additionally, we will attempt to create an environment where:Rew ideas-are encouraged and irnnlementea Every attempt=will:be:Made to explore new technology;and to:locate innovative funding sources to provide:this;technology.- Dedicated - We:are dedicated'to the community we-sere and pledge active participation, within the community: We will work to insure that all segments of the community are assured access to-bur services and representation tiaoug*iout our Organitatio-n: • • • • 4th,District=Agnculturai Association 2001 Fair.Law Enforcement'RFP Financial Bid Form . For the financial evaluation listed on the°score sheet each proposal will be scored based on the overall contract cost as calculated below. Bidder is responsible for including any potential fees>that,may be charged'as?part of this contract • Association will only'be eesponsible for paying fees associated with the costs itemized below: Since-some factors used below are estimates, contractor is ex pected to submit rea_onable.amounts: NOTE: UNIT RATES MUST BE EXACT. It is understood that-the'fina l•contract payment will be,based on actual hours worked, miles driven, etc. Supervisor/Sergeant HouriyRate$64.34 x 80 hours" = $ 5,=147.20 (Number of hours based on,Work Scheduleincluded in Part III, plus 40 additional hours for pm-fair organizational efforts, meetings, etc.) Deputy Hourly Ratea52 '07 xl 431 hours" = V2,442.17 (Numbef'of hours based on Work Schedule included in Part III, plus 40 additional hours for pre-fair orientation meeting) Dispatcher Hourly-Rate:542.86 x 43 hours* = S 1 ,842.98 (Number of hours based on Work,Schedule included in Part III, plus 3:additional hours for pre-fair orientation meeting) • Cost. Per Miler x _, g N/A • of miles . - (estimated by bidder) • CostJHourNehicle:.52;_75 x 150 5 412.50 #':ofhours • - (estimated by bidder) • ANY OTHER COST NOT LISTED (please provide detail): $ N/A $ • g TOTAL.CONTRACT`FEES $ 29,844-85 The proposal with theibwest contract fee will 9et 25 points. The other proposal will get points based on therpo of their contract fee compared to thelowest contract fee. (For ® example: Proposal•=1' offers a total contract fee of $10,000, Proposal #2 offers a contract fee,of $8 000. $80001$10000= 80%, so Proposal-#1 will get 20 points (80% of 25 points)and Erupcsal #2 will get 25 points). Pave 13 4th District Agricultural Association 2001 Fair Law Enforcement RFP Bidder InformatiOn.Sheet • DepartmentNarne:, AA POLICE -DEPARIMENT - S=GEANT TIM LYONS Contact Person: • Phone Number 778-4372 • Fax.Number: 778-4478 • pETALUMA BLVD Address 69 NORTH • - . • PETALUMA, CATT7ORNIA 94952 I declare under penalty of pedury that the inforrnation Included:in this proposal is true and correct to the best of my knowledge, and I am • authorized to in this fOrm on behalf of the bidder/contractor. _ • - (Signature) Vi\N Lvs.(;1\1 (Print Name) I Page 12 Fj`C'AL��t R .aui 1.- ''' CITY OF PETAL LMA - � ---c e. . TFx: • 5g' PErAiu*, CA 94953-0061 . • • E.Clark Thompson ADDITIONAL INFORMATION Mayor Janice Cader-Thompson The Petaluma Police Department-. has many advantages that we. 11ichael Healy believe are specifically unique to our Department and wilt. enhance our Matt Maguire specifically ability to perform the contract services_. first and foremost is our Mike O'Brien Department's commitment to Community Oriented Policing and Problem Pamela Turliatt -: ,Councilmembers Solving: The he Petaluma; Police •Department is a leader in Community Policing and Problem, Solving; All our personnel are active in this philosophy, believe in it, 'and.providepolice services with:this philosophy in • mind: Law Enforcement leaders at loca , state and national levels have • recognized our commitment to Community Policing and Pioblern Solving. - Personnel assigned,to the Sonoma-Mann Fair are much more familiar with the fairgrounds and those areas surrounding ,the grounds. While the fair attracts people from around the region, ;it'also attracts a large local population. Personnel assigned will be able to recognize potential problem patrons earlier and deal with them in:a more cordial;manner since they are familiar with them. Patrons may also recognize many of the Law Enforcement personnel working the fair and feel more comfortable with • them because of the prior contacts our personnel have shared with them. The Police Department would also assign our Reserve Community • Service Officers to they fair.; These are volunteers, who are generally retired persons, that donate their time to the Department. They are uniformed and well trained. They can provide assistance in unique ways and provide a very,positive image of the personnel assigned to the fair. • Personnel 'assigned 'to the 'fair will have direct; communication abilities with local Fire and .Medical Personnel which will enhance response times and delivery of services:, Personnel will also be able to • _ monitor calls forservice directly outside th&fairgrounds. Personnel could quickly respond to see• if it-is related to the fair operations and take immediate and appropriate action„ Lastly;, personnel will have direct communication with police=personnel that are patrolling the rest of the city. Personnel:assigned to the fair can quickly direct:patrol.officers to'incidents outside the fair and in cases! of emergencies, quickly inform and deploy • officers. Ponce Department 769 Petaluma B°uievard North As part of the Copps phiiosophy-we°have::recognized the-Sonoma- ?era tuna. CA 94952-6320 Marin Fair as -a partner in solving .problems that effect both of us,, It has Phone,707) 778-4372 been evident over the last couple: of years that a strong relationship is Fax 707) 778-4503 growing between the two organizations: The Police Department looks E_;j,ail forward',to continuing to. build on this relationship: We look forward to I °oiic ' e.:3eraiuma.cdus meeting,`the needs of the'Fair and community: Thank you for yourconsideration- Pager