HomeMy WebLinkAboutAgenda Packet 06/04/2001 (9) CITY OF PETALUMA„'CALIFORNIA
AGE NDA. :BIL_L ;JUN e 4 2001 4
Agenda Title: Meeting Date:
• Resolution accepting the Claims=and Bills from Demand Dates June 4, 2001
03/30, 04/13, and 04/27:
Department: Director Contact Person: - yPhone Number:
Finance William J. Thomas Cinde Rubaloff 778-4352
Cost of Proposal: None Account Number:
Amount Budgeted: None Name of Fund:
Attachments to Agenda Packet•.Item:
Resolution to Accept the Claims and Bills
City ofPetaluma Check Register;Demand Dates 03/30, 04/13 and 04/27.
Summary Statement:
The City of Petaluma pays claims and bills on a biweekly basis by means of checks and/or electronic fund
transfers. The City `s check register lists checks first, and they are identified by a five digit number. The
payments made by electronic fund transfers are listed next, and they'are identified•by an "E” followed by a
four digit number.
Each payment shows a,vendor number, vendor name, a Cityfourteen digit account number, the City
department, a'brief description of the type of payment, a brief description related to the payment and the
amount paid.
The City `s fourteen digit acdount.number shows the fund first„the general ledger type next, the
department next and the payment type last. For example the first account number listed is
001-40-2213-5210
001 indicates that this is the General Fund
400 indicates that this is an expenditure'
2213 indicates that this is for Fire Suppression
5210 indicates that this is for Fuel, Oil,and Lubricants
A complete chart of accounts is available in the Finance department.
Council Priority: THIS AGENDA ITEM TS CONSIDERED To BE PART OF, OR NECESSARY To, ONE OR
MORE OF THE 1999-2000 PRIORITIES ESTABLISHED BY THE CITY COUNCIL.ON.JANUARY 30, 1999
AND MARCH 18, 2000
Priority(s):
Recommended City Council Action/Suggested Motion:
Review and accept the City of Petaluma Check Register for the Demand Dates of 03/30, 04/13, and
04/27.
• Reviewed by Finance Director: Reviewed by City Attorney: s_utati�ved by rite Manager:
Date: Date: yr,* Date:
= /ty/( •
Today's Dte: Revision# and Date Revised: File ode:
May 14, 2001 # s:/ageiidaJagendaap
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CITY OF PETALUMA, CALIFORNIA
JUNE 4, 2001
• AGENDA REPORT
FOR
RESOLUTION ACCEPTING CLAIMS AND BILLS
1. EXECUTIVE SUMMARY:
The City presents all paid Claims'and Bills to the City Council for review-and acceptance. The
City's check register lists checks first, and.they are identified by a five digit number. The
payments made by electronic fund transfers are listed next, and they identified by an"E"
followed by a four digit number.
2. BACKGROUND:
The City Charter requires that all Claims and Bills are examined by the City Auditor and approved
by the City Manager. Section 64 (Office and Duties of the City Clerk and Auditor) of the
Petaluma Charter states:
The City Clerk and auditor shall be appointed by the City Council and shall serve at its pleasure.
Payments by the City shall be made only upon vouchers certified by the head of the appropriate
department-and approved by the City Manager, by means of warrants on the City Treasury issued
by the Auditor and countersigned by the City Manager or by means of checks signed by the
Auditor and countersigned by the•City Treasurer. The auditor shall examine all payrolls, bills and
i other claims and demands against the City, and shall issue no warrant or check for payment unless
he finds the claim is in proper form, correctly computed and duly certified, that it is justly and
legally due and payable;..that a budget appropriation has been made therefor which has not been
exhausted, or that the payment has been otherwise legally authorized; and that there is money in
the City Treasury to make payment (Reso. No. 101, ch. 204, 6-23-51; Reso. No. 1, 6-13-61.
3. ALTERNATIVES:
A. Adopt the resolution accepting the Claims and Bills.
B. Do not adopt the resolution.
4. FINANCIAL IMPACTS:
None
5. CONCLUSION:
N/A
6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL
INDENTIF% SUCCESS'OR°COMPLETION:
7. RECOMMENDATION: Adopt the Resolution accepting the Claims and Bills
s:/agenda/agendaap
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1 Resolution No. N.C.S.
2 of the City of Petaluma, California
RESOLUTION TO REVIEW AND APPROVE
CLAIMS AND BILLS
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9 WHEREAS, the City Charter requires'.that.the City Auditor shall examine all Claims and Bills
to and the City Manager shall approve.them for payment, the following Claims and Bills are hereby
1i approved:
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13 Check Numbers: 10378 through 11601
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15 Electronic Fund Transfer Numbers: 1691 through 1738
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17 NOW, THEREFORE BE IT RESOLVED that the City Council has reviewed said Claims
18 and Bills and hereby accepts them as paid.
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38 Under the power and authority,cotiferred upon this,Council:by the Charter ofsaid City.
39 REFERENCE: Thereby certify the foregoing Resolution was introduced and adopted by the
40 Council;of the City of Petaluma at a Regular meeting on 2000 Approved as to
41 by the following vote. form:
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44 City Attorney
45 AYES:
46 NOES:
ABSENT:
49 ATTEST:
50 City Clerk Mayor
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52 Resolution No NCS