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HomeMy WebLinkAboutAgenda Bill 06/18/2001 (22) i vititiN 1 B 2001 ;:,. 2 CITY OF PETALUMA,,CALIFORNIA AGENDA BILL • Agenda Title: Meeting Date: Provide Direction And Authorization to City Management to Amend the Professional Services Contract with Dyett & Bhatia for 18 June 2001 Preparation of the General Plan, in an Amount Not to Exceed $1,357,000. Department: Director: Contact Person: Phone Number: City Manager -General i., Plan Administration. Pamela'Tutt, \% Pamela Tuft n (707) 778-4345 Cost of Proposal: - �. Account Number: Approximately $1,357,000 for professional contract services with 001-400-2001-6106 the firm of Dyett &Bhatia for the 2x17 to 3 year work effort. Name of Fund: Amount Budgeted: General Plan Administration $343,000 (first,year professional contrast service funds). Professional Services Attachments to Agenda Packet Item: Attachment A. Budget Funding Source Spreadsheets Attachment Bt Resolution Providing Direction and Authorization to City Management to Amend the' . Professional Services Contract with Dyett & Bhatia for Preparation of the General Plan, in an Amount Not to Exceed $1,357,000. Summary Statement: .Per Council discussion at the Budget Workshop of June 6th, City Management has prepared a Resolution (see Attachment B) providing direction to recommence the General Plan preparation effort with an amendment to the professional services. contract with the firm of Dyett and •.Bhatia. The amendment will reflect the reduction of Scope and Budget as contained in Scenario #1 of the Agenda Bill presented to Council on June 6°i with the additional reduction of scope to delete the Traffic/Circulation River Ferry Feasibility 'Study. The resulting reduction is budget is approximately $250,000. City Council further indicated interest in directing City Management to pursue professional contract services to assist in the preparation of new General Plan-implementation regulations (Zoning and Subdivision Ordinances) concurrently with the completion of the General Plan. Spreadsheets illustrating the revised budget appropriations by funding source are attached (Attachment A). These spreadsheets reflect the revised not to exceed budget of $1,357;000 for the professional contract work with Dyett & Bhatia and other team firms. Council Priority: THIS AGENDA ITEM IS CONSIDERED To BE PART OF, OR NECESSARY To, ONE OR MORE OF THE 1999-2000 PRIORITIES ESTABLISHED'BY THE CITY COUNCIL ON JANUARY 30;1_999 AND MARCH 1S, 2000. Priority(s): Implement and Revise General Plan New General Plan Items: Economic Development Plan, Surface Water Management (Drainage) Plan, Regional and Local Transportation Plan General Plan Implementation. The River Plan, The Central Petaluma Specific Plan, The Bicycle Plan 2001: Economic Vision; General-Plan-pdate Recommended City Council Action/Suggested Motion: Adopt Resolution Providing Direction and Authorization to City Management to Amend the Professional Services Contract with Dyett & Bhatia.for Preparation of the General Plan; in an Amount Not to Exceed $1,357,000. ',Reviewed by Finance-Director: Reviewed by City Attorney: Approved by City Manager: 'Date: Date: i/ Date: Today's Datk 1 Revision.# and Date Revised: File Code: 7 June 2001 # HipYGP2000/reports\CC 0601 contr authorization Agenda Bill—General Plan Contract 18 June 2001 Page 2 CITY OF PETALUMA, CALIFORNIA • 18 JUNE 2001 AGENDA REPORT FOR Providing Direction and Authorization to City Management to Amend the Professional Services Contract with Dyett &.Bhatia for Preparation of the General Plan, in an Amount Not to Exceed$1,357,000. 1. EXECUTWE'SUMMARY: Per Council discussion at the Budget. Workshop of June "6`h, City Management has prepared. a Resolution (see Attachment B) providing direction to recommence' the General Plan_preparation effort with an amendment to the professional services contract with the firm of Dyett and Bhatia. The amendment.will reflect the reduction of Scope and Budget as contained in Scenario #1 of the Agenda Bill presented to Council on June 6'h with the additional reduction of scope to delete the Traffic/Circulation River Ferry Feasibility Study. The resulting reduction is budget is approximately $250,000. City Council further indicated interest in directing City Management to pursue; professional contract services to assist in the preparation of new General Plan implementation regulations (Zoning and Subdivision Ordinances) concurrently with the completion of the General Plan. Spreadsheets illustrating the revised budget appropriations by funding source are attached (Attachment A). These spreadsheets reflect the revised not to exceed budget of $1,357:000 for,the professional contract work with Dyett & Bhatia and other team firms: 2. BACKGROUND: At the City Council Budget Workshop,on June 6th, the City Council discussed options for reduction of the scope of work and budget for completion of the 'General Plan 2000 2020. Following the discussion it was consensus of the majority of the Councilmembers present that Scenario. #1 was preferred with the additional reduction of the Petaluma River ferry feasibility study. The City Council also discussed the opportunity presented by the potential reduction in budget to initiate work effort on the preparation of a new Zoning Ordinance and Subdivision Ordinance to be undertaken in concert with the General Plan and adopted concurrently. The City Council supported the concept of utilizing the cost savings associated with the reduction of work scope to undertake the completion of the implementation regulations. •. Agenda Bill— General Plan Contract 18 June 2001 Page 3 • 3. ALTERNATIVES: A. Adopt attached Resolution providing direction to City Management to proceed with conclusion of contract renegotiations and execution of a contract amendment for an amount not to exceed $1,357,000 with a work effort that coincides with Scenario 43 as discussed by the City Council on June 6, 2001. Further, provide direction to 'City Management to initiate preparation of a Request for Proposals for the completion of a new Zoning Ordinance and/or Subdivision Ordinance concurrently with the•completion of the General Plan. This alternative will allow continuation of the data gathering and outreach effort for development of the existing conditions, opportunities and constraints section of the Plan; and recommencement of the community visioning exercises. B. Provide alternative direction to City Management to continue renegotiation of the General Plan contract services contract with Dyett & Bhatia, with specific direction'for"scope of work and/or budget revisions. This alternative will provide specific direction, from the City Council, for the work of the City Manager and Director of General Plan Administration on contract negotiations with Dyett and Bhatia to incorporate the specific revisions • as directed by the City Council. 4. FINANCIAL IMPACTS: Anticipated budget expenditures for professional contract services (excluding the Water Resources Element) over a 3-year work effort, begun in the 2000-2001 budget year, are approximately $1,357,000. Department of General Plan Administration costs for the 3- year work effort is estimated at $700,000. (Note: General Plan Administration employees are not exclusively assigned to the General Plan; but for the purpose of presentinga budget are entirely included herein). Recommended three-year work effort allocations are as follows: FY 2000-2001 $ 396,500 (30%) FY 2001-2002 604,5001(45%) FY 2002-2003 356,000+(25%a). Contract Services Total $ 1,357,000 General Plan Admin. 700,000 TOTAL $ 2,057,000 Agenda,13:11-General Plan Contract 18 June 2001 Page 4 Attachment `A' illustrates'funding source spread throughout the various funding:accounts (General Fund, PCDC, Enterprise and Special Revenue) for the amended contract scope and budget: • ' 5. CONCLUSION: Professional contract services work on the General Plan 2000 2020,,with the exception of the transportation/circulation and water resources efforts, has been suspended per Council discussion and direction. Work will,recommence upon Council adoption of the attached Resolution authorizing City management to amend the contract with Dyett,and Bhatia. 6. OUTCOMES OR PERFORMANCE MEASUREMENTS THAT WILL IDENTIFY SUCCESSOR. COMPLETION: Initiation,of the General Plan 2000 -2020 community outreach effort has begunthis past fall primarily with the refinement of the Scope of Work and commencement of data gathering. Upon receiving Council direction, work will recommence with negotiation and execution of a contract amendment for professional services with Dyett and Bhatia; followed by re-initiation of work effort on Task.5 (Petaluma 2001: Existing Conditions, Opportunities and Constraints) and Task 6 (Community Issues, Goals, Visions and • Strategies). 7. RECOMMENDATION: Adopt attached Resolution providing direction to City Management to amend the Professional,'Services Contract with Dyett & Bhatia for preparation of the General Plan, insan amount not to exceed $1,357,000. Attachments: Attachment A: Budget Funding Source Spreadsheets Attachment B: Resolution Providing-Direction and Authorization to City Management to Amend the Professional Services Contract with Dyett & Bhatia for Preparation of the General Plan,;in an Amount Not to Exceed $1,357,000. • � �o , 000, 000 � ;ooxooa ,000 . , 00. 1,t6 C In N� �O .-I rl Ifl V1 O 7d7 <M O N C O M 00 co ._N. C C ,0 rl 7 in -.-I \0 rl - V1 7 7 M I' �ORQ ..7 ' N , .y x a N try F �i -S { - i 9 i! :'g,: C bn 34 __ c C j C O [i CL "7 7 C O C C C C C C O C C O O O C O O C C O u C O C O C C C O O C C O C. 'O O O C O O C _ y to O v) c o g o o c o 0 c 0 0 0 0 . C o C '7 i 4 Vi N `C - ri N Vi O . '7 7 Ci N O O M 0o C N 7 O U C -00 vc .i t V) .+ IC .-. IC in 'c �t tl' N en tr) M C N .-i n Y F .- C1 O V cc C c O co O 0 O 0 .o O O co o 0 co C C z. c m w , i i o i I 0 0 ' O C L o °' '`f) a ,n N 'c 0 o c: O E t N N N 8• - ° • a Q Q V - O O O O O © O ti I ' I ' 0 0 0 O O ' C C. 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Ea m E o `m 0 a > o o c � A 0. � an° F ww 'Ed' � w ¢ 33c� � M G V b •e -- N M V v-. c [- to Cr O ro .0 N M V' vh vD t— 00 Od CI o _ C d 4 ft I l l lA( N 'i\-N 1 J • 3 DIRECTING THE CITY MANAGER TO,.AMEND°THE 4 PROFESSIONAL SERVICES AGREEMENT WITH DYETT& BHATIA FOR 5 CONTRACT SERVICES:FOR THE PREPARATION OF THE 6 CITY OF PETALUMA GENERAL PLAN 2000 — 2020 7 AND TO RECOMMENCE THE GENERAL PLAN s PREPARATION WORK EFFORT 9 10 11 WHEREAS, the City Council previously authorized, by Resolution No. 00-216 N.C.S., 12 the preparation of a new General Plan through contract services with the firm of Dyett 13 and Bhatia; and, 14 15 WHEREAS, the City Council previously directed, by Resolution No. N.C.S., 16 adopted on March 5, 2001, to suspend the work effort on the preparation of the General 17 Plan with the exception,of the,Traffic/Circulation Element: 18 19 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma 20 that the City Manager is directed to negotiate and execute an amendment to said 21 suspended professional services agreement with Dyett and Bhatia for professional 22 contract services for the preparation and completion of the Petaluma General Plan 2000 — 23 2020, in an amount not to exceed $1,357,000. 24 25 NOW, THEREFORE, BE IT FURTHER RESOLVED by the City Council of the City 26 of Petaluma that the City Manager is further directed to recommence the work effort 27 toward completion of the General Plan. 28 29 30 31 32 33 34 FI:pdGP2000/resosordsA Rest)—D&B contract recont ance 061801.doe •