HomeMy WebLinkAboutAgenda Bill 06/25/2001 (10) CITY OF PETALUMA, CALIFORNIA
AGENDA BILL • JUN 2 5 2001! 3
Agenda Title: Meeting Date:
� Resolution accepting the Claims and Bills from Demand Dates June 25, 2001
' 05/11 and 05/25/2001.
Department: Director: Contact.Person: Phone Number:
Finance William J. Thomas Cinde Rubaloff 778-4352
Cost of Proposal: None Account Number:
Amount Budgeted: None Name of Fund:
Attachments to Agenda 'Patket,Berm
Resolution to Accept the Claims and Bills
City of Petaluma Check Register, Demand Dates 05/11, and 05/25/2001.
Summary Statement:
The City of Petaluma pays claims and,bills•on a,biweekly basis by meads of checks and/or electronic fund
transfers. The City `s check-register lists checks first, and they are identified by a five digit number. The
payments made by electronic fund transfers are listed next, and they are identified by an "E" followed by a
four digit number.
Each payment shows a vendor number, vendor name, a City'fourteen`digit account number, the City
department, a brief description of the type of payment, a-brief description related to the payment and the
amount paid.
INF
The City `s fourteen digit account number shows the fund first, the general ledger type next, the
department next and the payment type last. For example the first account number listed is
001-400-2213-6740
001 indicates thatthis isthe General Fund
400 indicates that this is an expenditure
2213 indicates that this is for Fire Suppression
6740 indicates that this is for Taxes
A complete chart of accounts is available in the Finance department.
Council Priority: This AGENDA ITEM IS CONSIDEREDTO BE PART OF, OR NECESSARY To, ONE OR
MORE OF'THE:1999-2000 PRIORITIES ESTABLISHED BY THE CITY COUNCIL ON JANUARY 30, 1999
AND MARCH 18, 2000
Priority(s): •
Recommended City Council_Action/Suggested Motion:
Review and accept the:City of Petaluma Check Register for the Demand Dates of 05/11 and 05/25/2001.
Reviewed by Finance Director: Reviewed by City Attorney: A no-ed b Cit Manater:
Date: , Dater
L4wL, 4PD8t7l Iodayy s a : Revision # and Date Revised: 'Ile Code:
June 7, 2001 S./agenda/agendaap
CITY OF PETALUMA, CALIFORNIA
June 25, 2001
AGENDA REPORT
FOR
RESOLUTION ACCEPTING CLAIMS AND BILLS
1. EXECUTIVE SUMMARY:
The City presents all paid Claims and,Bills to theCity Council forreview and acceptance. The
City's check register lists'checks first, and they are identified by a five digit number. The
payments made by electronic fund transfers are listed next, and they are identified by an "E"
followed by a four digit number.
2. BACKGROUND:
The City Charter requires that all Claims and Bills are examined by the City Auditor and approved
by the City Manager. Seddon 64 (Office-and Duties of the City Clerk and Auditor) of the
Petaluma Charter states:
The City Clerk and auditor shall be,appointed by the City Council and shall serve at its pleasure.
Payments by the City shall be made only upon vouchers certified by the head of the appropriate
department and approved by City Manager, by means of warrants on the City Treasury issued
by the Auditor and countersigned by the City Manager or by means of checks signed by the
Auditor and countersigned by the City Treasurer. The auditor shall examine all payrolls, bills and
other claims and demands against the City, and shall issue no warrant or check for payment unless
he finds the claim is in proper form, correctly computed and duly certified; that it is justly and
legally due and payable; that a budgetappropriation has been made therefor which has not been
exhausted, or that the payment has been otherwise legally authorized; and that there is money in
the City Treasury to make payment. (Reso. No. 101, ch. 204, 6-23-51; Reso. No. 1, 6-13-61.
3. ALTERNATIVES:
A. Adopt the resolution accepting"the-Claims and Bills. r.
B. Do not adopt the resolution.
4. FINANCIAL IMPACTS:
None
5. CONCLUSION: •
N/A
6. OUTCOMES-OR PERFORMANCEMEASUREMENTS THAT WILL
INDENTIFY SUCCESS OR COMPLETION:
7. RECOMMENDATION: Adopt the Resolution accepting the Claims and Bills
s:/agenda/agendaap
IIIF
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Resolution No. N.C.S. •
2 of the City of Petaluma, California
3
4 RESOLUTION TO REVIEW.AND APPROVE •
5 CLAIMS.AND BILLS
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9 WHEREAS, the City Charter requires that the City Auditor shall examine all Claims.and Bills
10 and the City Manager shall approve them for payment, the fdllowingClaims and Bills:are hereby
11 approved:
12 •
13 Check Numbers: 11602 through 12321
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15 Electronic Fund°Transfer Numbers: 1739 through 1772
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17 NOW, THEREFORE BE;IT RESOLVED that the City Council has reviewed said.Claims
18 and Bills and hereby accepts them as paid.
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38 Under the power and authority conferred upon this Council by the Charter of said City.
39 REFERENCE: I hereby certify the foregoing Resolution 1 as'introduced and adopted by the.
40 Council'of the"City of Petaluma at a Regular meeting on 2000 Approved as to
41 by the following.vote: . form: •
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City Attorney
45 AYES:
46 NOES:
47 ABSENT:
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49 ATTEST:
50 City Clerk Mayor
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52 Resolution No. NCS