HomeMy WebLinkAboutAgenda Bill 06/25/2001 (23) c 7\t
10 JUN 2 5 2001 10
-111
J `J LOCAL AGENCY FORMATION COMMISSION
575 ADMINISTRATION DRIVE ROOM 104A,SANTA•ROSA,CA95403
(1071.505=2577 .FAX1.(707)?565-3778
MICHAEL J.CALE
Secuii J.SHfic r Chairman
Ekec�iiveOffiaer
DATE: May 2, 2001
TO: Commissioners
FROM: Steven Sharpe, Executive Officer
SUBJECT: Amendment to th e Commission's Rules ofProcedure Adding Section
35 Expenditures and Contributions..in Support of or in Opposition to an
Organization or Reorganization
Background
At its March 7, 2001 meeting, the Commission directed LAFCO staff to prepare policy-
requiring disclosure of expenditures ano contributions in support of or in opposition to an
• organization or reoranization. This policy is proposed pursuant to Government Code
Section 56700.1 requiring the disclosure'of contributions and lobbying efforts related to or
affecting proposals.considered by the Commission.
The new chances in law that trigger the consideration of this policy came from the
Commission on Local Governance for the 21" Century (CLG21) which spent two years
studying the boundary change system in California and the role of LAFCO's. One of the
CLG21's many recommendations was to encourage changes that made the LAFCO
process more visible to the public. While this recommendation was primarily generated by,
activity in the larger urban areas, it was nonetheless, mandated throughout the state..
The new policy, if adopted by the Commission, would apply to "proposals" defined in
Section 56069 as a "request for or statement of intention made by petition or by resolution
of application of a legislative body or a school district proposing proceedings for the
change of organization or reorganization described in the request or statement of
intention." Simplified, a proposal means any city incorporation, a district formation, an
annexation or detachment from a city or district, a disincorporation of a city, a district
dissolution, a city or district consolidation or a merger or establishment of a subsidiary
district. Requests for Sphere of Influence amendments or the creation of Areas of Concern
would not be considered proposals under this definition.
The new policy is predicated on the same intent, maximum public disclosure of individual
and group contributions/expenditures and lobbying efforts in support or opposition to
boundary change proposals. Two of these .requirements are mandatory and two are
optional.
Government Code Section 56700.1 requires expenditures for political purposes related to '
a change of organization or reorganization proposal that has been submitted to the
Commission and contributions in support or opposition to those measures,, shall be
disclosed and reported in the same manneras.for local initiative:measures to be presented
to the.voters. It is important to note that since local initiative disclosures are not presently
filed with LAFCO, the information concerning ,LAFCO proposals would "also bypass the
Commission's inspection unless there are specific LAFCO. policies requiring such filings.
The filing requirements are currently expressed in the Political Reform Act of 1974, .81000
et seq. and the responsibility of the Fair Political Practices Commission (FPPC). The rules
and requirements regarding committees formed to support or oppose:state and local (and
now, LAFCO) ballot measures are contained in FPPC Information Manual D and the 2000
Addendum to the manual. If the Commission approves the policy, LAFCO application
forms will be revised to reflect the new disclosure requirements. Copies of.any filings'of any
contribution/expenditure reports required by Section 56700.1 shall be also be filed with
LA.FCO. .
RECOMMENDATION:
Stafrecommends that the Commission approve the amendment to its Rules of Procedure
to:
1 . Require the disclosure of expenditures for political purposes related to a change of •
organization or reorganization proposal that has been submitted to the Commission
and contributions in support of or opposition to those measures. A copy of filings of
any contribution/expenditurereports required by Section 56700.1 shall also be flied
with.LAFCO; and
2. Direct staff to include a statement of the new mandatory requirements of .56700.1
in the LAFCO application form.
•
Attachment "A"
Rules of Procedure No. 35
Expenditures and Contributions in Support of or in Opposition to an Organization
or Reorganization.
Statement will also be attached to LAFCO application
"Pursuant to Government Code Sections 56700.1 and 81.000 et seq., and Sonoma Local
Agency.Formation Commission<;Rules of Procedure, any°person or combination of persons
who directly or indirectly contribute 91000 or more:or expend 91000 or more in support of
or in opposition to a change of organization or reorganization that has been submitted to
the Commission and will require an election must comply with the reporting and disclosure
requirements of the Political.Reform Act of 1974 and the•Sonoma Local Agency Formation
Commission. These requirements contain provisions for making disclosures at s_ pecified
intervals. A copy of thing of any contribution/expenditure as required by Section 56700.1
shall also be filed with the LAFCO."
i
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•
Resolution No.
575 Administration Drive •
Santa Rosa, CA 95403
May 2, 2001
RESOLUTION OF THE SONOMA,LOCAL AGENCY FORMATION COMMISSION AMENDING ITS
RULES OF PROCEDURE ADDING SECTION.35:EXPENDITURES AND CONTRIBUTIONS'IN
SUPPORT OF OR IN OPPOSITION TO AN ORGANIZATION OR REORGANIZATION
WHEREAS, a public hearing was held on May 2,.2001 in compliance with Government Code
Section 56300(b) to consider the adoption of policies and procedures for ithe disclosure of
contributions and expenditures in support of and ,opposition to proposals before Sonoma LAFCO;
and
WHEREAS, this Commission hereby determines that the public would benefit from the
disclosure of funds raised and expended by persons to support and oppose applications for
reorganizations and changes of organization under review by this Commission pursuant to the
Cortese-Knox-Hertzberg Local Government Reorganization Act of 2000, The Commission also
determines that these disclosures can occur in a manner that does not infringe on the rights of
citizens to petition their governments.
NOW, THEREFORE BE IT RESOLVED, that the Sonoma Local Agency Formation
Commission hereby adopts the policies and procedures as contained in Exhibit A, Policies and
Procedures for the Disclosure of Contributions and Expenditures in Support of and Opposition to
Proposals.
The foregoing resolution was introduced at a regular meeting of•this,Local Agency Formation
Commission on the second day of May, 2001 and ordered adopted'by'the following vote:
Commissioners: Condron: Thompson: Smith: Massey:
Brunton: Boyett: Cale:
Ayes: Noes: Absent or not voting:
WHEREUPON, the Chairman declared_the foregoing resolution adopted and
SO ORDERED
ATTEST:
Steven J. Sharpe, Executive Officer
The within instrument is a correct copy of the original on file in this office.
ATTEST: _ •
BY:
Clerk
J111 ,,,I I I IrF-i L x., 01 RECEI���-
2001
0 LOCAL AGENCY FORMATION COMMISSION APR `3 O f
575 ADMINISTRATION,DRIVE,ROOM 104A, SANTA ROSA, CA 95403 CITY MANAGER
(707) 527-2577 FAX (707) 527-3778
STEVEN J.SHARPE
MICHAEL J.CAL.
Assistant Executive Officer - Chairman
p9fj
May 2, 2001 c1'1flflf�po-e �,
Vijf ti®an
TO: LAFCO Commission
FROM: Steven J. Sharpe, Executive Officer •
SUBJECT: Proposed LAFCO 2001-2002 Budget
Background
The purpose of this memorandum., is to describe the proposed Sonoma LAFCO budget ,•
and fee increases for the fiscal year (FY) 01-02 for approval by the Commission.
Beginning FY 01-02, in acbordance with the Cortese-1-iox-Herzberg Local
Government Reorganization Act of 2000, LAFCO; must,anprove its own budget. The
. Commission must annually, after public hearing, adopt a proposed budget by May I
and a final budget.by June 15,.of;each year. The budget must be at least equal to the
0 budget adopted for the previous ascal year unless the commission finds that reduced
staffing or program costs will still allow the LAFCO to fulfill the purposes and
requirements of the Act'.'The proposed budget attached. In preparation for this
' hearing, the proposed budget was sent to.all cities and independent special districts in
the County.
The County, the cities and independent special districts will share LAFCO funding,
each.paying 1/3 of the cost not covered by user fees and other revenues. Previously,
the County funded LAFCO:'s budet. Each city's and district's funding allocation is
' determined by annual revenues reported to the State Controller. The County Auditor ,
will prepare and send bills to Board of Supervisors, cities and districts after July 1 for
their share of LAFCO costs.
•
At the e d of the fiscal year, if the Commission finds that it has a fund balance, it may
retain those funds to offset costs in the following fiscal year's budget. If during the
fiscal year, the Commission does not have sufficient ands to operate, the Board of
Supervisors may•loan the Commission funds and recover those funds in the
Commission's budget for the following fiscal yeas.
The Commission-contracts with the County, by Memorandum of Understanding (MOU)
for facilities, equi-ment,and staffing. Also, by the MOU, County Counsel provides legal
services. The MOU'expires at the end of this FY (6/30/0 1). The LAFCO budget is
contained in a special fund.
•
�. ! For FY 01-02, LAFCO proposes to continue its MOU with the County for 3 part-time
employees in the County Administrator's Office. Total FTEs are 1.15 consisting of .15
1
rFTE AriministrativeAnalyst III (Executive Officer); .5 FIE Administrative Analyst II
(Assistant Executive Officer) and .5 t I'E Secretary. By.he'MOU, the County Counsel
will provide legal services. LAFCC will also continue to contract with'-the County for
facilities, including offices and meeting room, and equipment.
Summary of Significant Changes
Expenditures for"F i 01-02 are projected to be 8180,223 representing a 10.1% increase
from FY 00-01. Revenues generated from application filing fees are esti-nated to be
$32,000, an increase of3.6% from FY 00-01.
FINANCING/REVENUES
Cost Distribution FYAO-01 FY 01-02 % Change
132,832 49.408. (62.8)
County Share 100.0
Cities Share 0 49,408
DisnHctsShare 0 49,407 100:Q
User Fees.
30,900 32;000 3.6
0 0
Other Revs. 0
Total Financing/Revenues
163.732 180.223 10.1
•
Revenue projections include a 4% COLA filing fee increase. Revenue projections
assume that,the.followingmix:of proposals will be submitted in FY 01.-02:>20 •-
applications including 5 complex reorg ni7ations, 2 district formations, 2 sphere of
irnfuence,adoptions, and 5 sphere,of influence. amendments. Revenues do.not reflect
proposals,for the consolidation of Ere protection districts as the commission supports
such proposals by waving filing fees.. -
EXPENDITURES
Category FY 00-01 FY 0.1-02 % Change
117,704 91,697 (22.0)
Salaries and Benefits
Services and Supplies 46,028 88,526 .
Total F_Ypenditures 163.732 180.223 .9,0
o_al _
Expenditures are divided into 2 categories: Salaries and Benefits and Services and
Supplies. Salaries and Benefits represents a"decrease of$26,007 (28%) primarily due
to reduced,staffing from FY 00-01. Services and Supplies are increasing.842,498
(92%) primarily as a result of County costs associates with facilities, equipment,
County Auditor services; employee recruitment and legal support. The County Auditor
is projecting a $15,000 cost for the pilling and collection process in FY 01-02. Legal
costs are projected to be $30,000. Reductions are anticipated next year as some of
these costs are for start-up and policy development associated with the new law, Other
,County support, including'costs for office space, equipment, records management, •
energy; building maintenance, computer mairtenance and personnel services total
$1:1,307.
2
RECOMMENDATION
The Commission is required to conduct a public hearing on the proposed aid final
budget. After its hearing, staff recommends that the Commission adopt the proposed
LAFCO budget for FY 2001-02, including COLA fee increases, and direct preparation
of the final budget. The final budget will be presented to the Commission on June 6,
2001.
A��achments
3
BUDGET SUMMARY •
Loca1 Agency tormarion Carimzssion
Executive Officer:Steven.Silarpe
• index: 788018 •
Special Fund: 80008000
s. Program Description: The Local AeencyFFormation Commission (L CO) is an independent agency established by Sae
law. The Commission is responsible-for reviewing approving, or dlsautrovi^_g changes in organization to clues and special
districts inciudlns annexations, detacilmetits formations and it o'noranons The seven m moor.commtsslor is composed of
representatives from the City Conclls, the.Board oI Supervisors, independent special Q_tuicts and the public. The Corn-mission
conmacm with the County, by Memorandum of understandinS (MOLT) for facilities, eouipm.ent and staffing By the MOu,
County Counsel provides 1e_aiservices. The LA PCO budget is contained in a specral_und
B. Financial Summary:
F'IN4NCt4L SUMMARY
TOT'AI_PY?rD1TiR=C N-7 COST/US^c. OFrt1ND3ALANC°.
Fl 00-01 01-02 o.: cv 00_01 FY 011.02
•
3unve,Divician'Fund Aidoma2 Recemmended Cn *o= grinned Recommended S'eanc'e
L. CO -General Fund
163,732 0 100.0 1" S32 0 100.0
L?°CO -Special Fund
2 1 02-; 1no,o 0 0 '1d0.0
TOTAL FINANCIAL 1 63, 32 130,223 10.1 132,832 0 (100:0)
C. Cost Distribution
•
SOURCES OF FINANCING .
06_na -c✓ n1_nS °/
F-✓01-02 Cos:Dis"'ution =c,n: Recommenced Chance_
County Share :1833 - 49,408 (62.8)
City Share 0 49,108 100.0
Independent District Share 0 449,407 100.0
User Fee 30,900 32.000 3.6
Other Revenues. 0 0 0.0
TOTAL FINANCL\G 163,732 180.223 10.1
1?. Summary of Positions:
ST.?TING SUMMARY
FY 00-01 FY 01-02 °.s
Staiflr,g Adopted Recommended Change
'Permanent Positions 2.00 1.15 (42.5)
Exams Help 0.00 0.00 0.0
Overtime 0.00 0.00 0.0 .
TOTAL POSITIONS 2.00 1.15 (422.3) •
1
F.Workload
e. WORKLOAD SiTM-MARY
' ,FY--00-01 FY 01-02 %Change
• • gdnnted Eecornrnended s 1--rem Adented
• Proposals (Total) 20 20 . 0.0
Formations 2 2 0.0
Sphere Adoptions Z . 2 0.0
i Sphere Amendments 5 5 0.0
Complex Proposals • 5 5 0.0
F. Summary of Significant Changes
• Beginning FY 01-02, in accordance with the:Co=ese-1 noX-Herv_-a Local Government Reor_uvzation.Act of 2000; L FC0
must approve its own budget.The Commassion,must annually adopt a:prODosed budget by May 13, and a final''nudges by June ':-,
oI each year.The budget must be at least equal to the'nudget adopt d Ior rne previous fiscal year unless the commission find that
reduced sttaffrg or program costs will sell allow t,e L FC0 to filfll the._im-noses and recuirements of the Am.
• The County, the cites and independent speciaidisnbcts will share LAFCO funding, each paying 13 of the cost not covered by
user Iees. and other revenues. Each city's and Brad's 'ding allocat.on is d _ffiined lay annual revenues I_oor'ec i0 -fie rite
congoller.•the county auditor will prepare and fend bills TO Board of'Supervisors, cites and dsicts after July i for their share of
L-2 CO Costs.
At the end of the fiscal year, if the Commission_ finds that it liars fund balance, itmay retain those funds to offset costs in the
. following fiscal year's budget. It dunng?.the fiscal year. the Commission..noesl not have,sufficient funds to operate, the Board of
ISupervisors may loan the Commission funds and recover lose funds in the Commissions budge:for the following fiscal year.
For FY 01-02 LAFCO proposes to continue MOL With the:Cou ty fore pat:-dine employees in the County Ad ms— :'s
Office. Total FT`s. are 1.15 consistng.of;.15 Era- A.dminibraative Analyst Ill (Execudve Officer); .5 FTE Adminisranve Analyst
:! (Assistant Executive Officer) and_.5 i=:Secztar By -e MOLT, the County Cour:el will Provide legal services. LL CC :ill
:.. .
also continue to con act with the Coen y for-tunes, nc:unmg-(aces and meeting room, and equipment.
• Expenditures for FY 01-02 are projected to be S180,L3 representine.an 10.1% increase from FY 00-01. Revenues generated
from application filing fees are estimated to'be 832,000,an increase of 3% fromTY 00-01.
• Expenditures are divided into 2 categories' Salaries and Benefits and Services and Supplies. Salaries and Benefirs r_ esects a
decrease of 826,007(23%;primarily cue to d ced raffia from FY:00-0'.. Services and Supplies are increasing 5 .08 (.32%)
primarily as a result of County costs associated with facilities, ecuipment, County Auditor services, employee recruinnec: and
legal support. The,County Auditor is projecting.a 515,000 cost for the'nuiing and collection process in FY 01-02.Legal CO.= are
projected to be 230.000. Reductions are anticipated aem year as some of these costs are for start up and policy development
associated with the new law.
• Revenue projections include a 4%COLA filing fee increase.Revenue proiections assume that the following mix of proposes will
be suomlited. in ^y 01-02:.20 aunt canons including c comohex reor='anizations, 2 n6t..c' formations. 2 sphere oI L:_ence
adoptions, and S sphere ol:influence amenC9ents. Revenues do not r_f_ct proposals Ior the consolidation of Ere protection
districts as the commission supports such proposals by waving n!mg fees.
•
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ORGANIZATIONAL =ART
SONOMA LOCAL AGENCY FORMATION COMMISSION
•
SONOMA.LOCAL AGENCY
• FORM_ATION COMIvESSION
(LAFCO)
E)E.-CUTIVE OFFICER
•
AdrnniSanYe Analyst III (.15 FTE) •
•
1
ASISTA2.7 01--FICER.
A/I -ilisnative, Analyst II (.5 FTE) •
ICONMSSION CTaKILAFC0 SECRETARY (.5 FTE) I
•
. .
•
Y 01-02 L4=C0 Proposed Budget
Dept 70
Div. 88
.Section 01 •
Index 788018 •
Fund 30008000
FY 01--02 Toff Increase/(De
of
Sub-object Title FY 00-01 Budget Budoet3Recuest crease) f°
5100 Positions i 577,367 5 81.552 ($15,845) -20%
5130 Commissioners 36.079 • 36;079. , S0 0% •
5210 Retirement 511.579 57,785. (33,594) -33%
5220 RCA $7,753 • 56,074 (32,679) -35%
5300 Health Ins 311,295 57,504 (33,792) -34%
5310 Disabl. .$1.230' ` 3666 ($570) -46%
5320 Dental - 51,190 5792 (3395) -33%
n i_. _ In- .3.73 540 `) -84%
. 5340 Vision Ins: 54066 5229 ($177) 44%
5400 Wk Como 31.375 31-,971 3593 43% ..
5907 Salary Savings -(5988) •50 $988 -100%
TOTAL SAL& BEN 5117,104 591,597 (526,007) -22%
6040 Communications 31.250 51.250 50 0%
� 5103 Liability Ins: 5155- .569 •� ($65) -49°/2
6140 Maintenance 550 550" SO • 0%
6280 Memberships 3550 • 31,300 5650 . 100%
• ✓
''..::'•- 5400 Office - rases S_.63c 36.500. SO 0%
6410 Postage 5930 31,500 5550 58%
5430 Printing Services 3250 - 3500 3250 100%
6500 Professional Services 331593 315:000 (316,093) • -52%
6521 County Services • SO 511,307 511,307 0%
6530 County Auditor Servic SO 515,000 515,000 0%
6542 Legal Cdunsel 50 530',000 530,000 0%
3800 Legal Noticing 31.200 51,1.00 SO 0%
7301 County Car 3100 3200 $100 100%
7302 Travel - 32.200 . 34.000 5800 25%
7303 Private Car
3750- 5750 S0 0% -
•
TOTAL SERV.AND SUPP 546.028 3388.5266 .542,498 92%
TOTAL =YP_NDITURES 3163.732 .5180.223 . 516,491 • 10%
3141 Fee Revenues 535900 332.000 51,100 3%
2901 County 5122.832 349,408 . (383,424) -169%
2910 Cities SO 349;408 $49,405 100%
2930 District • SO 349,407 549,407 100%
•
TOTAL REVENUES 3152.732 5180.223 ' $16,491 9%
•
' • NET COST SO $0 SO 0%
•
•
n ri MAY 0. 9 2001
• LOCAL AGENCY ;ORMATION COMMISSION CITY MANAGER
575 ADMINISTRATION DRIVE ROOM 104A SANi 'ROSH,,CA 95403
(707) 565-2577 FAX
Si`/ENJ.SHARPS MICHAEL J.CALE
Executive Officer (.7 y Chairman
•
DATE: May 3, 2001 ' r 1111 f t1 !
TO: All Cities and Special Districts j ��~f or
110fl
FROM: Steve Sharpe, Executive Officer
RE: LAFCO
The Local Agency Formation Commission (LAFCO).requests your input regarding its future operations. As
you are aware, the Cortese-Knox-Hertzberg GovemmentReorcanization Act of 2000 (Government Code
Section 56000 et seq.) revises LAFCO operations. Four provisions of the Cortese-Knox-Herzberg Act •
affect the operations of LgFCOs regarpine funding, staffing and ;acities. Accorgmg to the Act, these
provisions are intended to make the Commissionneutral and Ihdecendentby requiring:
1. Commission appointment of executve.officer and counsel,
2. Commission determination-for ofrlce space, equipment-and personnel.
3. County, cities andihdependentspedal district costsh_ring of LAFCO budget.
® 4. Commission approves its own`budc
•
•
LAFCO currently.conducts its operation=_ acccr ing to a Memorandum of Understanding (MOU) with the
County providing the following:
•
1. The County Administrators;Office provides LAFCO professic al-and clerical staffing. Steve Sharpe is
the Executive Officer and provides Manacement and administrative support to the Commission. A
part-time Assistant Executive Officer end Secretary' are 'beinc;ecruited for the day-to-day operations
of the Commisssion.
2. The County Administrator's Office provides facilities and equipment for the LAFCO function.
3. The County Counsel's OfficeproVides.legal services to the Ccmmi$sion and its staff.
The Commission requested that staff analyze aiternative stafnd and facility plans for FY 2001-02. The
analysis includes the preliminary costs and feasibility of county'dependent and independent staffing and.
facii:t'es. LA:FrO. staff has collected sOfe. .;e era1 inrormatldn regarding is ''cc anri costs. The
Commission is requesting additional input in order to decide .vhether to pursue additional study to
establish an independent LAFCO.
The following is a 'summary of information obtained from CALA:FOC (California Association of LAFCOs)
and another local governmental agency: the Sonoma County Transportation Authority (SCTA). SCTA
staffing and operational needs are similar to LAFCO's. The SCTA relocated its operations independent
from the Sonorna County Permit and Resources Department in 1999.
Staffing
At a minimum the Cortese-Knox-Hertzoerg Act requires that LArFCOs actively appoint their staff rather
than relying on the default that the County provide staffing. The Act describes alternatives including:
• Contracting with the County for executive officer, fecal;counsel, other staff and facilities.
• Employ staff paid directly by the commission who may be housed in private offices leased by the
. • commission orin'offices'rented from the county or some other public agency. •
• Contracting with an independent firm for executive officer, legal counselor both.
Staffing needs, budget constraints, local politics and other conditions will determine what works best for
each LAFCO. Here are 4examples:
1. San Mateo LAFCO hasa contract with the County for County staff services to LAFCO.
2. Orange LAFCO has a contract between the County and LAFCO defining LAFCO employee
provisions.
3. El Dorado LAFCO has a contract with.emoloyee, utilizing County Personnel Policies.
4. Santa Barbara LAFCO utilizes an independent consultant fonts staffing.
Staffing plans should consider the workload impacts of the Cortese-Knox-Herzberg Act. Some.
requirements may require e significant amount of star time to implement new policies, design new
procedures and then to "maintain those policies an,d procedures. In any, case, LAFCOs that 'nire
independent staff will also heed to establish personnel policies and job descriptions for those positions.
Facilities; Equipment and,Supplies
Now that LAFCO's are considered autonomous agencies_, many LA,FCO's are deliberating remaining in
County officei space or moving to private office space. There are several advantages and disadvantages.
of either option. While there is night, answer, there are several factors that .need to be evaluated
including cost, convenience for staff and customers. The following table describes these.
Option Potential Advantages I Potential Disadvantages l Notes
Remain in, or move 1. Quick. convenient access to 1 Perceived influence by • . Evaluate cdst •
into County Offices network of county county on LAFCO comparisons
• departments. operations and staff ' (County may be
. 2. Possible savings in rent. recommendations. more costly.)
office equipment by sharing 2. Facilities arid services may • County.couid.
with County departments. be inadequate. refuse.housinc.
3. No additional effort to move, 3. County building policies.and • Evaluation of
if already in place. ' closures_. future office
4. Easier"one stop' for 4. Dependent upon space needs
customers. cooperation and goodwill of • should include ,
5. 'r"ull'building services in pace County. consideration of
_as a package'deal additional staff.
if,they,will be
necessary. .
• • Don't assume
county will
charge former
A-87 cost
amounts.
Remain,iin or 6. More clearly distinguishes 5. Potentials,for additional. • Evaluate cost•
Relocate off-site LAFCO as an autonomous costs necessary to maintain comparisons,
private offices agency. separate offices and County may not.
7. Custom facilities to heeds. equipment. be less and/or
8. Administration of rent, and 6. Possible cost surprises. may not be cost
business services. 7. Physical;separation from effective for
County (services, meeting actual space:
spaces, etc.). and services
• needs: •
• • LAFCO office
location maynot
be priority for
County.
Projected FY 2001-02 costs for,use•of existing space in the County Administrator's Office including space .
and equipment used as well as overhead for use of conference and meeting rooms is approximately
$11,300. Additional'costs will include other'county departmental services including PRMD, County Auditor,
Information Systems Department and County Counsel. An extraordinary, cos:will be for the Auditor who
will have to determine and bill agencies 'for.LAFCO'funding. The Auditor is projecting a $15,000 cost for
i FY 2001-02: Counsel is projecting a costfor FY 2001-02 of$30.000 due to policy development associated
with new laws and 2 complex districtfon rations. R:educ*Dons may occur in the following fiscal year.
•
As of spring of this year, costs for leasing private:ofnce space will range from about 51.65 to $1.70 per
square foot according to the County real estate manager.These figures are based on local rental rates
and on a 'proposal completed recently for relocation of the Sonoma County Transportation Author*
(SCTA). Space and equipment needs for LAFCO may be similar. The SCTA is staffed with 3 people and
has leased approximately 1000 square feet in downtown Santa Rosa. Annual rent is approximately
520,000-525,000 per year. Additional 'one-time'•costs would be necessary for tenant improvements,
furnishings, and equipment and moving expenses. These costs could vary substantially. The SCTA's
"one-time" costs range from 57,600 to $21,000 dependent on levels of improvements. In addition to
staffing costs, LAFCC would contract for counsel, auditing and accounting services.
The attached questionnaire will assist the,Corn ission in determihing its future structure and function.
Please complete it and return to me before June 1, 2001.
c: LAFCO Commissioners
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, 3
LOCAL AGENCY.=ORMAiION COMMISSION
• 575.ADMINISTRATION DRIVE.ROOM 104A,SANTA.ROSA, CA 95403
(707) 565-2577 FAX(707) 565-3778
STEVEN J.SHARFE MICHAEL J.CALE
Executive Dffcer Chcirmcr
LOCAL AGENCY FORMATION CONEvIISSION (LAFCO)
QUESTIONNAIRE
•
•
1. Does;:your agency support continued use of County staffing, counsel and facilities for the
Sonoma LAFC0 function?
Yes No
2. Does your agency support independent sating, counsel and facilities for the Sonoma LArCO
function?
Yes No • •
Signature of authorized agency representative: .
Title
Name of city or district responding:
•
•