HomeMy WebLinkAboutAgenda Bill 3B 09/21/2009r
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CITY OF'PETALUMA, CALIFO1tNIA o~.
~; ~ ~~,~, September 21, 2009
Agenda Title: Resolution Accepting the Cycle 8 State Safe Routes to Meeting IDate: Sept. 21, 2009
School Grant, .Amending the Fiscal Year 2009-10 Adopted CIP Budget to
Include Project 0161.01005, Authorizing a Budget Transfer of $71,511 from Meetin~'Y'ime: 7:00 PM
Unexpended Street Maintenance Fund to the Project, and Authorizing City
Manager to Sign the Grant-Related Documents
Cate~or_y: ^ Presentation ^ Appo~ tments ®Consent ^ Public Hearing ^ Unfinished Business ^ New Business
.Department: I)irec ~or: Contact Person: Phone Number:
Public Works Vinc nt engo Larry Zimmer (707) 776-3674
'T'otal Cost of Proposal or Project: $590,541 Name of Fund: Safe Routes to School/Gas Tax
$519,030 State Safe Routes to School Grant Protect Number• 016101005
$71,511 Street Maintenance Fund Operating Budget Account Number for City Match:
$590,541 2411.24110.53020
Amount Budgeted: $0; request to transfer $71,511 to
016101005 to be included in mid-year budget review. Current Account Balance: $989,320 (7/31/09)
Recon>tmendation: It is recommended tl-at the City Council take the following action:
Adopt the resolution accepting the Cycle 8 State Safe Routes to School Grant, amending the Fiscal Year 2009-10
adopted CIP Budget to include Project. 016101005, authorizing a budget transfer of $71,511 from unexpended
Street Maintenance Fund to the Project, and authorizing City Manager to sign the grant-related documents.
1. ^ First reading of Ordinance approved unanimously, or with unanimous vote to allow posting prior to second reading
2. ^ First reading of Ordinance approved without unanimous vote: Ordinance has been ptiblished/posted prior to second reading; see
Attachment
3. ^ Other action requiring special notice: Notice has been given, see Attachment
Summary Statement:
This project will close gaps in the sidewalk system on the western edge of town, where elementary students and.
commuters must negotiate the street and moving traffic because of a lack of sidewalks and/or bicycle routes. On
two occasions, staff previously sought funds to make these improvements, and is now pleased to announce .
Caltrans' approval of the State-funded Safe Routes to School (SR2S) Program Grant in the amount of $519,030.
forthis purpose.
Attachments to Agenda Packet Item:
1. Resolution
2. Location Map
3. Caltrans Award Letter
Revi weed b Fiimance Director: Reviewed by City Attorney: Approved by City Manager:
ate: ~ v~ Date: Date: ~, ~ ` . ®9
ReV. # 1 Date Last Revised: Fllec S:\Grants-Funding Folder\SR2S\2008-09 Application\Award of
~
9/2/09 WestSide\City Council\2009.09.21 Accept SR2S Grant
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~I'I'Y OF ~E'I'AI.UIV><A, CAL~I+'®I~NIA
SEPTEMBER 21<~ 2009
AGENDA REP®RT
FOIL
RESOLUTION ACCEPTING THE CYCLE S STATE SAFE ROUTES TO SCHOOL GRANTS AMENDING THE
I+ISCAL YEAR ZOOS-1O ADUPTED CIP )BUDGET TO INCLUDE PROJECT C161OlOOS, AUTHORIZING A
BUDGET TRANSFER OF $71,511 FROM UNEXPENDED STREET MAINTENANCE I'+UND TO THE PROJECT
AND AUTHORIZING CITY MANAGER TO SIGN THE GRANT-RELATED DOCUMENTS
RECOMMENDATION:
Adopt the resolution accepting the 'Cycle 8 State Safe .Routes to School Grant, amending the
Fiscal Year 2009-10 adopted CIP Budget to include Project C 16101005, authorizing a budget
transfer of $71,511 from unexpended Street Maintenance Fund to the Project, and authorizing
City Manager to sign the grant-related documents.
2. BACKGROUND:
The elementary schools chosen for this project are located in the older residential
neighborhoods of Petaluma where sidewalks more frequently lack continuity and have
increased line-of--site issues, due to a combination of mature and overgrown vegetation and
rolling terrain. Commuting elementary students in the areas of Grant, McNear and Mary
Collins schools, must frequently negotiate the street and moving traffic when sidewalk paths
begin and end intermittently.
The. proposed project improvements were generated from engineering recommendations
contained in the City of Petaluma's approved 2005 Safe Routes to School Plan for each school
specified. The Plan and .subsequent project application for this grant were developed by the
City in partnership with the Petaluma City School District, Petaluma Police Department, and
the Petaluma Pedestrian and, Bicycle Advisory Committee.
3. DlscussloN:
If approved, this project will allow he City to construct sidewalk, ramps, and crosswalks;
widen pathways; and install. signage and pavement markings for bike routes and paths within
1000' of Grant, McNear and Mary Collins Elementary Schools. These improvements will not
only increase safety for existing users, but hopefully, encourage others to walk and bike to
school, shopping, work, and recreational activities. Following Council approval and Caltrans
authorization to proceed with design, staff will prepare a request for proposals to select a
designer. It is expected that construction will begin in Summer 2010.
If this project is not approved, staff will decline the State-funded Safe Routes to School
funding, and the 2005 Safe Routes to School Plan for Grant, McNear, and Mary Collins
Elementary Schools will remain unimproved until adequate funding is identified.
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4. )[+INANCIAL IMPACTS:
Staff has applied for and been approved to receive $519,030 of Cycle 8 State Safe Routes to
School (SR2S) Program funds to create a safer pedestrian and bicycle commute to and from
each of the specified school locations. The SR2S Program will fund 90% of design,
environmental, construction, and construction management for eligible projects. The
requested $71,511 is estimated to meet the required 10% match, plus pay the City's overhead.
The match is to come from the Gas Tax funded Street Maintenance Fund operating budget.
The requested. improvements for this project have been identified in the 2005 Safe Routes to
School Plan.
Following is an estimate of the total project cost. The estimate will be further refined during
the project development process. If additional funds ,are required, a future resolution will be
brought to Council.
ITses Requested
C'9Y &~uac~get
FY`O>~/09 '' ~+ stitt-atetl
Caltrans
I2eimburseffient
Design $ 5'8,253 $ 52,427
Planning/Envirorimental $ 19.,418 $ 17,476
Construction Contracts $ 388,350 $ 349,515
Construction Management $ 5.8,253 $ 52,427
CII' Overhead 2.4% $ 13,841 $ -
P,roject Contingency $ 52,427 $ 47,185
TOTAL $ 590,541 $ 519,030
Funding :Sources
Street Maint Operating Budget
(2.4% Overhead) $ 13,841
Street Maint Operating Budget
(10% Local Match) $ 57,670
State Caltrans SR2'S $ 519,030 $ 519,030
TOTAL $ 590,541
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ACHY 1
RES®Ll(JTION ISO. 2®09-
OF THE CITY OF.PETAI1(J~1VIA, CALIF®RNIA
I2ESOI.,iJ~'ION AC~EP'TI1vG THE CYCLE. 8 STATE SAFE ~2OiJTES TO SC>EIOOL, GRANT,
AMEIV~ING THE FISCAL, YEAR 2009-10 ~OPTEID CIP BI7I)GET' TO INCI.~E PItO.IECT
C16fl:01005, AiJ'I'1fI0ItIZING A~~GET TItANSFEIt OF $71,511 FROM LTNEXPEIVDEI) STI2EE'I'
MAINTENANCE F><TNI) TO T PItO.>f~CT, AID Al<J'I'IIOIZIZING CITY MANAGER TO SIGN TILE
GRANT-REI.ATEO I)OCUIVIENTS
WI~IZEAS, the proposed project will construct sidewalk, ramps, and crosswalks; widen pathways;
install signage and pavement markings for bike routes and paths, within. 1000' of Grant, McNear, and Mary
Collins Elementary Schools, with the goals of the program to prevent injuries and fatalities to school children
and to encourage increased walking and bicycling among students; and
WHE~AS, the project '.represents an ongoing effort by the City and its school districts to evaluate
school commute needs and improve traffic safety in school zones.; and
WIIEItEAS, the project was developed by the City in partnership with the Petaluma City School
District, Petaluma Police Department, and the Petaluma Pedestrian and Bicycle Advisory Committee; and
WHEREAS, the project improvements eliminate a physical barrier for school commuters and reduce
students' exposure to conflicts with vehicular traffic, which could not be addressed through purely educational
or enforcement measures; and
WHEREAS, staff successfully applied for State-funded Safe Routes to School (SR2S) Program funding
and was awarded $519;030 toward the State Safe Routes to School Project; and
WIIEI2EAS, $71,511 is estimated to meet local grant match requirements, plus pay the City's overhead
staff; and
WHEREAS, su-fficient funding. for this purpose is available in the Street Maintenance Fund operating
budget and will be transferred to Project No. C 16101005.
NOW,- THEREFORE, BE IT I2ESOL,VEID that the City Council of the City of Petaluma hereby:
1. Accepts, the Cycle 8 State Safe Routes to School Grant; and
2. Amends the. Fiscal Year 2009-10 Adopted CIP Budget to include the State Safe Routes to
School Project 016101005; and
3. Authorizes a budget transfer in the amount of $71,511 from the Street Maintenance Fund
operating.; budget. to Project No. C T 6.101005; and
4. Authorizes the City Manager to sign the Caltrans State-Only Funds Master Agreement, a
Caltrans_Program Supplement Agreement (PSA), and any other grant-related documents for
this specific project in order to receive grant funding allocation.
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A ~~~MET 3
STATE OF CALIFORNIA.-B.USINES3S, TRANSPORTATION AND~4_. I AGENCY _ ..,. _. ARNOL.D SCHWARZENEGGER. Governor
DEPARTMENT O>F TRANSPORTATION
111 GrandAvenue
Oakland, CA 94623
510286-b485
FAX 510-286-5229
Flex your power,`
Be energy e~cienl `
August, ] 0, 2009
Dear Vincent Marengo:
Congratulations! The following project(s) has been approved for funding under Cycle 8 of the
State-legislated Safe Routes to School (SR2S) Program.
[City of Petaluma; Grant, McNear; and Mary Collins Elementary Schools; $519,030;
2008109 Fiscal Year]
One hundred and six. project applications were selected out of the 455 applications submitted.
Funding for Cycle 8 covers Fiscal Yeaz (FY) 2008/09 and FY 2009/10 with $24.25 million
available in each f scal yeaz.
Each district selected their highest scored projects' with the earliest delivery schedule up to their
funding target from the $24.25 million approved in FY 2008109. The remaining selected projects
will be funded after SR2S Program funding is made available from the FY 2009110 budget.
All projects included in Cycle 8 will be funded with State Highway Account funds. If your
project is to be funded in FY 2008109 we encourage to youto submit your Request for Allocation
immediately. If yourpi•oject is to be funded in FY 2009/•10, you may submit your Request for
Allocation only after the FY 20091 TO funding is available.
As an incentive to expedite delivery, agencies with projects to be funded with FY 2008!09 funds
that do not submit their Request for Allocation by November 30, 2009 may risk their funds being
exchanged with agencies awarded FY 2009/10 funds for projects that are ready to start.
To view the complete project list along with implementation guidelines, please visit the Safe
Routes to School Website at: www.dot.ca.QOV,`hqLocalPrograrrts/saferoutes/sr2s<htm. If you
have project-related questions; please feel free to contaetJohn Brewster at 510-286-6485, or at
john_brewster@dot:ca.gov. If you have program-related questions, please contact Joyce Parks, at
Caltrans Headquarters. She may be reached at: (916) 653-6920 or at: Joyce Parks(a~dot.ca.gov.
Sincerely, __.___,
- -.. - _.
~ _~..=-~
John C. Brewster
Safe Routes to School Coordinator
District 4
"Ca/traps improves mobility acrass California"
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