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Home My WebLink AboutAgenda Bill 3D 09/21/2009,~~ r •~ '. i;. ! e~ msa CITY OF PETALUMA~ CALIFORNIA o ~~ ~ ~,~, Septennber 21, 2009 Agenda 'Title: Resolution Approving Submittal of an Application to the Bay Meetiaa~ Date: Sept. 21, 2009 .Area Air.Quality Management District (BAAQMD) fora 2009/2010 Bicycle Facility Program Grant for the Petaluma Various Class III Bicycle Routes Meetin~'Time: 7:00 PM Project; and Authorizing City Manager to Receive the Eunds and to Execute All Required Documents Cate~Or_y: ^ Presentation ^ Appointments ®Consent ^ Public Hearing ^ Unfinished Business ^ New Business Department: Dire or: Contact Person: Phone Number: Public Works Vinc nt Marengo Larry Zimmer (707) 776-3674 ~'otal Cost of Proposal or Pro_~ect: Name_of Fund: Bicycle Facility Program Grant There is no cost associated with applying for the grant other (paid on a reimbursement basis) than minimal staff time. $105,062 is the total grant request Account Number: PW Street Maintenance 24110 Current Fund Balance: Amount Budgeted: $0 $ 2,581,322.11, as of July 31, 2009 Recommendation: It is recommended that the City Council take the following action: Adopt the resolution approving. submittal of an application to the. Bay Area Air Quality Management District (BAAQMD) fora 2009/2010 Bicycle Facility Program Grant for the Petaluma Various Class III Bicycle Routes Project; and authorizing City Manager to receive the funds and to execute all required documents. 1. ^ First reading of Ordinance approved unanimously, or with unanimous vote to allow posting prior to second reading 2. ^ First reading of Ordinance approved without unanimous vote: Ordinance has been published/posted prior to second reading; see Attachment 3. ^ Other action requiring special notice: Notice has been given, see Attachment Summary Statement: The. Bay Area Air Quality Management District has allocated $600.,000 towards the 2009/2010 Bicycle Facility Program (BFP). The goal of the program is to fund projects that will reduce on-road motor vehicle emissions. In order to be eligible for BFP funds, the project must be identified in an adopted countywide bicycle plan. Due to the small window between grant notice and deadline dates, staff has already submitted the grant application, but will need City Council approval prior to accepting it. Attachnyents to Agenda: Packet Item: 1. Resolution • 2. Project location map Reviewed b Finance Director: Iteyfewed by City Attorney: Approved by City Manager: 1 ~-~~ ate: q ~3'~~ ~ Date: ~-~ ~~ " Date: • ~ . ~, Rev. # Date Last Revised: Flle S: Grams-Fun~ine Foldcr`•:I~FP 2009'~.Class` ? :1~plication`•.Cit} IV.G'f ~/ C ouncii`2(~09:(}).? l I3PP Grant ;1 ~ tic ation.duc S:',Grmts,I~unding f'u1~3er`•131=Y'••Z009`,Class ? ApplicationiCity CounciP~?009.09.21 l3f%P~Grant Application.~oc CITI' ®F" PE`TA`LUIVIA, CALIF®RNIA SEPTEMBER Z1, 2009 AGENDA 1~EPORT FOR RESOLUTION APRROVING SUBMITTAL OF AN,APPLICATION TO THE BAY AREA AIR QUALITY MANAGEMENT DISTRICT (BAAQMD) FORA "2009/201.0 BICYCLE FACILITY PROGRAM GRANT FOR THE PETALUMA VARIOUS'CLASsTI'I BICYCLE ROUTES PROJECT; AND AUTHORIZING CITY MANAGER TO RECEIVE THE FUNDS AND TO EXECUTE ALL REQUIRED DOCUMENTS RECOMMENDATION: Adopt the resolution approving submittal of an application to the Bay Area Air .Quality Management District (BAAQMD) fora 2009/2010 Bicycle Facility Program. Grant for the Petaluma Various Class III Bicycle Routes Project; .and authorizing City Manager to receive the funds and to execute all required documents. 2. BACKGROUND: In 1996; the California State :Legislature. authorized the .Bay Area Air Quality Management District (BAAQMD) to impose a $4 surcharge on motor vehicles registered within the San. Francisco Bay Area, :in order to fund projects that reduce on-road motor vehicle emissions. The Air Disfret has allocated. these funds: to its Transportation for Clean Air (TFCA) program to fund eligible projects. Forty percent (4'0%) of the. TFCA. funds are distributed by designated agencies within each Bay Area county. Sixty percent (60%) of the TFCA funds .are awarded directly by the Air District. through a competitive grant program known as the Regional Fund which includes the Bicycle .Facility Program (BFP). An estimated $"600,,000 is available for 2009/2010 BFP projects, with a minimum request of $1-0,000 and a maximum request of $120,Q00 per applicant. ,Application submittals in the past have exceeded the available; grant funding and were awarded by a lottery system. A lottery is expected to -occur again in ,this funding cycle. 3. DlscussloN: The City received notification on July 2.9; 2009 that the BFP Call for.Projects would begin on July 3.0, 2009. However,. the deadline for submitting applications was September 14, 20.09. Due to the tight application window, an informed recommendation could not be made to City Council prior to the deadline. Subsequently,. BAAQMD informally announced that applicants , can submit a formal resolution within.two weeks of submitting an application. Staff has submitted an application for the Petaluma Various Class III Bicycle Routes Project to meet the September 14, 2009 deadline. If funded, the project. will complete 14 segments of Class III bicycle routes, :as .adopted by the 2003 Sonoma County Transportation Authority Countywide Plan. The work includes placing signs and legends to designate the bike route. Staff has verified that theproposed routes .are still consistent with t_he 20,25 City of Petaluma Bicycle Plan. 2 C:\l~ocuments and Settings\kcrump\l.oc;a1 SettinUslTemporary Internet Piles`tiontent:0utlook\3PJK2X6(IU 2009 09 2] I3PY Grant llpplication.doc V • 4. FINANCIAL IMPACTS: The City of Petaluma is requesting $105,062 for design and construction of the project. Design will be completed in-house, with construction and inspection completed by Public Works crews. All direct billing for design and construction are eligible for 100% reimbursement. Grant .administration, accounting and overhead are not reimbursable under this program. No other funding is foreseen to be needed on this project. The estimated breakdown of billing is as follows: Design $ 8,755.00 Construction $ 87,552.00 Construction Management $ 8,755.00 Total $ 105,062.00 If successful, the project must commence in 2010. Projects must be completed and funds expended by December 3I, 2012. 3 S:~.Grailts-1=lmdii~e 1=oldzi'~I3PN'~:20091Clsrss 3 9pplir~tionlCity Council`•,12Q09.OSJ2l t3f'~P Grant A~~lieation.doc A'4~ACHE~~' 1 RESOLUTION APPRI~VING SIJBIVII'1CTAL ®F AN APPLICATION T® TIDE BAY AREA AIR QUALI'T'Y 1VIANAGEIVIENT DISTRICT (BAAQIVIB) FORA 2009/2010 BICYCLE FACIg.I'1cY PROGRAM GRANT FOR THE' PETALUlVIA VARIOUS CLASS III BICYCLE ROUTES PTZOJECT'; AIV1D AiJTIIORIZING CITY 1VIANAGER. ~'® RECEIVE THE 1FUNTDS ANl) TO EXEC><JTE:ALL REQIJIItEI) DOCUlVIENTS WHEREAS, the Bay Area Air Quality Management District. (BAAQMD) provides state funds for city and county projects that reduce on-road motor vehicle emissions through the Bicycle Facility Program (BFP); and WHEREAS, as stipulated in the grant requirements, the proposed bicycle routes in the Petaluma Various Class III Bicycle Routes Project have been identified in the adopted countywide bicycle plan; and WI~EREAS, to meet the September 14, 2009 filing deadline, City staff has submitted an application for $105,062 in BFP grant funding, which, if awarded, will be sufficient funds for the entire project; and WHEREAS, the BAAQMD requires a formal resolution approving the grant application within two weeks of submission; and WHEREAS, if selected, the City of Petaluma will enter into an agreement with the BAAQMD to complete the project. NOW, THEREFORE, BE TT RESOLVETD that the Petaluma City Council hereby: 1. Approves submittal of an application to the BAAQMD for a BFP grant, in the amount of $105,062, for the Petaluma Various Class III Bicycle Routes Project; and 2. Authorizes the City Manager to receive the funds and to execute all required documents. 4 S:1Grants-3'undine Folder'~13PY12009`~.Cla~s 3 Application`.City CounciT'~?009:09.21 }31Y Grant :~pplication.doc A AC~~~~T 2 ~ `~ { w `\ tjt bt ~ r"~ ~ • ~ fL~ ~~_ ` ` W .w. y - f 4~..g ~, _ ~ °~ i~ 1 r ~ ~~ t 1 I ~ .., i ~, '~ ,~ _ ~ t _. t ~ 1 ~ ~ _ _ ~ ' ~~~1 ~ t (+~ 1~ F ~ ~~ 1 ~ ~- ~ t r ~ t ~ t ~- n'hI, f1y.. .'t ~'"~" ~,~ ~ ~" ~ ~ P R ~ '~ ~, '! ~- '~ ~ ~~ ~n _ N t ~ - 4 jj_~~ t ' _ ~ i try - ! .t ~,; / - ~ ,t - / ~~ 1 ~- _•, ~ - f~ t l~ M 0 0 ~ ~%. ~ / ~ ~ ~ -r~ i :~° ~ ti~ 1 ~ ~` ~/ v~~ ~ ~• ~ t ~ ~ u~ ~till~ ~ 1 /~ ~~ ~ ~ •(i ~ ~~ ~ ~ ~ ~ ~ ~'' o _ t`~ ~` i < f ~d ~~ I / ~, d ~ ~ 1 f ~ t`; ~)f ti. ~ 5 S `.(5rants-1'undiitg't older',BPP`•20(19'~.Caass 3 ~pplirrtiou'.City Council`?409.1)9.21 13PP Grant .Applirttion.do