HomeMy WebLinkAboutMinutes 07/15/1999July 15, 1.999 Vol. 33, Page,20.3
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2 City of Petaluma, California
~ 3 Minutes of,a Special
4 City Council Meeting
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6 Thursday,. July 1~5, 1'999
7 Council Chambers
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9 The City Council of the City of Petaluma met on this day in the City Council Chambers
10 at 7:00 p.m. .
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' 12 ROLL CALL.
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14 Present: Hamilton, .Healy`: Maguire, Thompson, Torliatt
15 Absent: Caller-Thompson, Keller
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17 PLEDGE OF ALLEGIANCE'
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19 At the request of Mayor fihom. pson, Susan, Lauer led the Pledge of Allegiance
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21 MOMENT OF SILEIVC'E
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23 At the request of Mayor Thompson, a Moment of Silence was observed.
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25 ~ ~ ~ PUBLIC COMMENT
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27 Geoff Cartwright, 56 Rocca 'Drive, com°menfed about the floodplain development
28 posing risks to lives, in the community.. ,
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30 ~ `~ - COl9NCIL COMMENT
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r 32 None
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,; ~ ~ - -' UNFINISHED BUSINESS
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i 36 1. Discussion"and Review of Budget for Fiscal Year 1999-2000
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38 City'Manager Fred Stouder presented the budget document, supporting information,
39 acid read the budget, message, pointing out proposed changes (on file in the Office
40 of tie City Clerk).
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~' 42 Finance Director S,pilman pointed out differences in the budget document from past.
43 years' budget documents and how' the new format would help. when the
j 44 reorganization was phased ~ in. He :noted that the Community Development
45 Commission budget 'had also been included: The. budget document included
46 funding sources for the departmental level reorganization, and was reflected in the
204 July 15, 1.999
1 City Manager's funding sources, Public VU,orks, and Engineering. The Councif would
2 see where #unding had come' from within the budgeted fdnds after implemen"tation
3 of the reorg"anizaton.
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5 Council. Member Torliatt pointed out 'that since Council had ,just received the.
me to review
6 docShe wa ted to kndow tifhthe Community ServicenLeveel Enhan ecnte ,
nts (,CS~LEs)
8 had been included 'in the budget,. and wondered 'if the Palice Department's request
9 to replace six vehicles was the same as the request to replace six vehicles last year
10 or an additional six vehicles.
1.2 Mr. Stouder•aduised that.CSLEs were not included in the budget.. The CSLE's were.
13 department priorities and. would be presented to CounciC,, collectively by the
14 'Department Directors. ;He pointed: out that there were wer~'$2' million of GSLEs;
15 and less than $400,0:0:0 of unbudgeted funds:z A lists -of ~ priorities would: be;
16 presented: '1Nith respect fo the police vehicle"s,, he explained that last. year the
17 request was divided into two-year increments.
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19 Mr. Spilman stafetl that the overtime; reducfiion, which. wash supposed to pay for
20 three vehicles last year, -did not 'happen: D,ue to delays- by .the: autornokile
21 manufacturer,, if was anticipated that all 'six vehicles would_arri~e in ..September and:
22 ~ therefore all `six vehicles would bye paid as part. of the FY 1999-2000 Budget". An
23 additional six,vehicles had been included, h this year's CSLE.
Council `Member Hamilton stated she.. was hap- py to see that the City was ;moving
'into a'"'results based. budget," and appreciated fhe change in format that defined the
budget:. by department.:
Council Member Maguire thanked City Management for the hard'.work that went into
creating the budget doeumen"t. He hought it'was the-best. budget document he had
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seen: over his lasf five year's on the Council. -
Mr. Spilman aased_ .for Council to review the draft, Public V1/orks Department budget
as an_ example of each department's budget. Heexplained that the firstpage"'was
an "Orgariizational"Chart" ofi the department, followed by a ~"Department Overview",
a "Department Expenditure O.verview," and a. "Revenue Source''-page. These pages
were followed by one that gave a narrative d'escri'ption of tfe~ departments" divisions
sand provided performance indicators-. Ne adde.d that the `1998-1999 "Actual." figure
:had .been excluded; as they were riot usually available until the mid=year review.
4'1 Mr. Stouder noted that some departments' performance indicators had been
42 excluded :intentionally from the: document. ..Implementation of the reorganization
43 may require new performance indicators that aligned with the department's mission,
4.4 The newly appointed. department directors,.. within sk to e-ighteen months of hire,,
45 would .review; evaluate, and estakiJsh new performance indicators.
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July 15, 1999 Vol. 33, Page 205
1 Mr. Spilman then .gave an .oral presentation based on slides that had been printed
2 .,and included in the section of the budget entitled, "Fund Sources and Uses" (on file
3 in the Office of the Gity Clerk):
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5 Mr. Stouder addressed "General Fund Reserves". He suggested Council consider
8 targeting a specific goal over the next five or ten years for the City to aim for. It was
7 important to build these reserves during good economic times.
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9
10 ADJOURiV
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12 The meeting adjourned at 8:10 p.m.
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15 E. Clark Thompson, Mayor
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18 ATTEST:
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. Beverly J. Kline, City Cle
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