HomeMy WebLinkAboutStaff Report 3.I 9/10/2012 Ag Itew4.43 .I'
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DATE: September 10, 2012
TO: Honorable Mayor . d Mern of the City Council through City Manager
FROM: Dan St. John .. .!t• or, Public Works and Utilities
Steve Simmons, Utility Manager •
. SUBJECT: Resolution Approving•the Purchase,of Badger Water Meters and Registers for the
Automatic Meter RearfReplacement Project
•
RECOMMENDATION
It is recommended,that the City Council adopt the attached.Resolutionrapproving the purchase of
Badger Water Meters and Registers for the Automatic Meter Read (AMR) Replacement Project. '
. BACKGROUND
The current General Plan identifies the need to convert to Automatic Meter Read System (AMR)
to maintain a high level,of customer service and satisfaction (goal 8-G-2 Water Supply and
Demand / policy 8-P-8.B). The:Council has approved similar purchases for earlier phases of the
conversion program on July 18,2011.and March 5, 2012. Council approved funding for the
project in the current FY 12/13 Budget.
DISCUSSION.
The City converted from bi-monthly billing to monthly billing in January of this year. AMR
meters were identified as the lowest cost alternative to allow for monthly reads. The AMR
solutionsignificantlyreduces-the employee hours necessary to.accomplish the reading of meters
monthly.
•The proposed action;supports-amultiple year program to replace existing manual read water
meters with automatically read meters. There are approximately 19,700 metersf'in the system and
of that inventory`10,050,'have been converted to Badger AMR This proposed purchase is for 564
meters and,2 384 registers. AMR meters have greatly enhanced read accuracy and speed, as well
• as provided:additional water conservation benefits such as water use profiling and leak detection.
The department-has been using Badger Meters since`;the late'1980's and began installing AMR
•
Meters'in 2001. These meters have proven to be very reliable.
•
The proposed Resolution authorizes purchase of the,meters and registers for this year's phase of
the program:,In cases where the existing meter is outside its useful life,'theientire.meter will be
Agenda Review: ',
City Attorney ; Finance Director City Man i
-replaced..Iftliesmeter•is still-Within its serviceable'-'life, only the register-portion of the meter is
replaced. 'Therregister is(thepai of the meter that contains the,AMR unit.
The installation of the AMR meters will be done with a combination of contract and City forces
to achieve'economies(of scale. City staff projects completion ofAMR conversion project by
August 2015.
California Public Contract,Code Section 3400(b)(2) allows the City to specify a product
purchase by brand name if that brand is required in order to'match'other products in use on a
particular.public improvement,either,completed or in the processlof completion. The City has
standardized its use of the Badger Meters for the City water meter replacement program by
Resolutions 88-394 and 89-318 N.C.S., and Badger meters are in use-as part of the City's water
system. This standardization allows the City to?maintain a smaller parts inventory, reduce
training needs, improve consistency of operations and maintenance:and permit equipment
interchangeability. In addition, Petaluma Municipal Code Section 4.04.050 provides an
•
• exemption from the City's competitive-bidding requirements when the commodity can be
obtained from only one vendor. Badger is the manufacturer and supplier of this meter, and there
are no other regional suppliers of these products.
•
FINANCIAL IMPACTS
The cost of the meters and:registers is $461,736.46. Funds are budgeted for this purchase in
account 6700-67700-53020.
ATTACHMENTS
•
1. Resolution
2. Sole Source Justificaiion'Packet
•
•
2
•
•
Attachment 1
•
RESOLUTION APPROVING THE PURCHASE OF.
• BADGER?WATER METERS-ANI2 REGISTERS •
• FOR THE AUTOMATIC METERREAD REPLACEMENT PROJECT
WHEREAS, Resolution No.2008-085 NCS accepted the General Plan 2025 as the governing '
policy document;'and
WHEREAS,the City of Petaluma intends to convert existing manual read meters to automatic
read meters as identified by General Plan Goal 8-G-2 and Program 8-P-8.B; and
WHEREAS, the funds for the conversion are contained in the FY 2012/2013,operating budget;
and
WHEREAS, the City has standardized meter equipment to maximize flexibility, convenience,
and cost in training, spare parts,:Operation and maintenance;and
WHEREAS, the City proposes to enter into the purchase with the sole source vendor, Badger
Meter Inc., currently the only vendor of this product; and
NOW, THEREFORE, BE IT'RESOLVED that the City Council hereby authorizes the
purchase of Badger Water Meters and Registers for the Automatic Meter ReadReplacement
Project from Badger Meter Inc., in the amount of$461,736.46.
•
3
AMR Schedule.for•2012 Attachment 2
AMR Meter Purchase September 2012.
Small Meters 5/8 x 3/4 ..
Change Change 5/8
REG 5/8 REG Each METER(NON 5/8 Meter
ROUTE (BADGER) ;@ BADGER) Each-@
$116.28 $157.60
711 195 $22,674.60 21 $3,309.60
112 474 $55,116.72 10 $1,576.00
208 156 $18,139.68 38 $5,988.80
209 144 $16,744.32 50 $7,880.00
301 162 $18,837.36 45 $7,092.00
309 203 $23,604.84 40 $6,304.00
311 72 $8,372.16 20. $3,152-.00
312 ' 110 $12,790.80. 37 $5,831.20
'401 160 $18,604.80 73 $1,1,504.80
403 139 $16,162.92 40 $6,304.00
503 94 $10,930.32 67 $10,559.20
505 96 $11,162.88 35 $5,516.00
509 164 $19,069.92 54 $8.510.40
611 215 $25,000.20 5 $788.00 •
SubTotals 2;384 $299;388.44 . 535 °$9,1,061.28,
$390,449.72
Quanity
Converted to EquipmentCo
All Meters AMR • st •
Totals' 2948 $461,736.46
4
•
Co OF PEAEJROCRE PROCUREMENT
DEPARTMENT: DEPARTMENT NO:#' •SHIP;TO: PO NUMBER:
'IJP,,cCR kES -1p7/.0 C) . `Pekatt� a w •yc,�S.
�q
REQUESTER DATE. )n� :?J PI%1'C Oer l( �ir1L.
�I�tbltL P►---174LU Or 1'& q i S'( :.
TELEPHONE'NO ;;DATE REQUIRED, TERMS: DATE:
SUGGESTED SOURCE ': VENDOR ID: •
1$ Lt a. C 014 A II (Aft', ,„ • A • S.i CONTACT:
•P . • .,_. 24 03 Mt au • _ z —' PITAIOW
TELEPHONE NO:,
�#1:(p Ste!^Q39E7
FAX NUMBER:
898731 I-Sgl3Z
ITEM :DESCRIPTION
LINE DESCRIPTION
[C2LrY UNIT UNIT.
EXTENSION
PRICE 43tRcOL O1-2SDRtoNI 'A _.vtlrt1 $ts,bo , (0
•
RC-1)c- M-Z5o2101J JmT 1? ks Resler z sq t%b,282'17)211,52
•
•
•
•
•
FUNDING:SO URCE&BUDGETACCOUNT ', SUBTOTAL $3611,52-1,52..
SHIPPING:: $
TAX $ .61`i22,2A
L ) TOTAL COST $390,`449,72.
APPROVALS, . �,
Thereby;certity that the artfclnorurvicesrequested FINANCE CITY • PURCHASING
hereon are necessary to•.• use.In'this departmentand OFFICER
(fEat f s a`:-• bl tn.ca st of same.
DE •' J / ��`
MEN'RA S s tr W . SICrNATURE ;DATEi• DATE: DATE:
6/97
•
FORWARD ORIGINAL(WHTTE), CANARY, AND PINK-COPIES TO PURCHASING.
RETAIN GOLDENROD COPY FOR DEPARTMENT FILES.
5
•
QUOTATION
TiS*1, SEE:f:Gcr, •
'C'afc'et Badger Meter
1-4j1S7
Quotation No.74155
L'Itlef4 `..''-eDESCRa) laargatrdh,a, ,ITYLVIiMiTMETSPRIGEtTEMEWHALS
eLa%r,. , ../acenfatisS*atm -
- ,
28 RCDL Compound Ser i es Meter LL (NSF 61-6), 4", Round w/Test TBD $2. 586.56
Plug. Less Connections, RTR, CON.° Feet, Plastic Shroud /
Plastic Lid (B I ack) ORION Data Profiling, FUSS, Indoor-Outdoor.
Factory Pre-IN i red. 3 Ft Wire.
UM1-0603-1405
29 RCDL Compoilhd Series Meter LL (NSF 61-G). 6". Round w/Test TBD $3, 341.36
Plug, Less Connections, RIR, Cubic Feet, Plastic Shroud /
Plastic Lid, (Black) ORION Data Prof i I•i ng, FUSS, Indoor-Outdoor,
Factory Pre-Wired. 3 Ft Wire,
UM1-0003-•140e
RCDL Turbo Seri es Meter LL (NSF 61-6), ,1 1/2". Elliptical MD $645.74
w/Test Plug, With Integral Strainer, Less Connections, RTR,
Cub ic Feet, Plastic Shroud 7 Plastic Lid (81 ack) ORION Data •
Profiling FUSS, Indoor-Outdoor, Factory Pre-IN i red, 3 Ft Wire
UM1-0005-220
31 RCDL Turbo Series Meter LL (NSF 61-6), 2-, Elliptical TBD $701.84
w/Test Plug, With Integral Strainer, Less Connections, RTR,
Cub ic Feet, Plastic Shroud / PI esti c Lid (Black) ORION Data
Profiling RISS, Indoor-Outdoor, Factory Pre-Wired, 3 Ft Wire,
UM1-0005-2294 . •
32 RCDL Turbo Series. Meter LL (NSF.61-6), 3", Round w/Test TBD $931.33
Plug, With Integral Strainer Less Connections, RIR, Cub ic Feet,
Plastic Shroud / P I ast i c'Li d (B I ack) ORION Data Profiling, FUSS.
I ndOor-Outdoor. Factory Pre-Vii red 3 Ft Wire,
UM1•‘0005-2296
33 RCDL Turbo 'Series Meter LL (NSF 6f-G), 4", Round w/Test TBD $1,349.54
Plug, With Integral Strainer Less Connections RTR, Cubic Feet.
Plait c Shroud ! Plastic Lid (Black) OPION,Data Profiling, FUSS,
IndOorklutdoor, Factory Pre-Wired, 3 Ft Wire,
UM1L0005-2297
34 RCDL- Turbo Series Meter LL (NSF 61-6)., .6". Round w/Test TBD $2. 543.94
Plug: Less Connections RTR, Cubic Feet, Plastic Shroud /
Plastic Lid (Black) ORION Data Profiling, FUSS, I ndooriolitdoor,
Factory Pre-Wi red, 3 Ft Wire,
UM-0003-2753
•
35 RCDL Fire Series Assembly LL (NSF.614) 6", Round. TBD $7,O1&.36
External UL/FM Strainer Attached, Less Connections, RTR, Cubic
Feet, Plastic Shroud ! Plastic Lid, (B I ack) ORION Data Profiling
FUSS, Indoor-Outdoor, Factory Pre-Wired, 3 Ft Wire, -
UM1-000572292
•
36 Reg i strati on- for m .RCDL M25 Di sc Meter, 5/8", RIP. Cub ic, TBD $116.28
Feet Plastic Shroud ! Plastic Lid (Black) ORION Data Profiling
FHSS, Indoor-Outdoor, Factory e-W i red, 3 Ft Wire,
UM1-0003-1414
THANK YOU FOR YOUR BUSINESS!
This quotation is an offer,made subject to the terms'ec conditions found on our website: www.badgermeter.com/Company/LegaffSales-Terms.a'spx
Quoted lances are,fmn for acceptance,,o,a an order,whin the effective dates provided,shipping undun 60 ca!endar days past the expwabori of this quotabon.
Page 4 of 7
6
•
QUOTATION
•
3tr
Yi(-b.rc.}9ci
Badger Meter
T'' Quotation No.74155
a `F IPT f ' � 1� Y PRICEi LNEY7oT
" .- 5 _ - r tNousr , , .
Las4 19 RCDL M25 LL Disc Meter (NSF:61-G). 5/8" X 3/4-3/4 Bore (3/4 TBD $157:60
X 7 1/2), Low Lead,Bronze Bottom Less Connections, RTR; Cubic
Feet. Plastic Shroud,/ Plastic Lid, (Black) ORION Data Profiling,
FHSS, Indoor-Outdoor, -Factory Pre-Wired, 3'Ft Wire,
UM1=0003-1396
•
20 RCDL M35 LLD isc Meter (NSF 61-G), 3/C (3/4.X.9), Low TBD $179.66
Lead Bronze Bottom Less Connect RTR, 'Cubic'Feet, .PlastIc
Shroud / Plastic.Ld (Black) ORION Data Profiling, FHSS, Indoor-
Outdoor, Factory Pre-Wired, 3 Ft Wire.
UM1-0003-1397
21 RCDL M55 LL=DiscMeter (NSF 61-G)', 1" (1 X 10 3/4), Low TBD $213.49
Lead Bronze.Bottom, Less Connections, RTR,'Cubic Feet, Plastic
Shroud / Plastic Lid (Black) ORION Data Profiling, FHSS, Indoor-
Outdoor, Factory Pre-Wired, 3 Ft Wire,
UM1-0003-1398
22 RCDL M70 LLDisc Meter (NSF 61-G), 1"" (1 .--X'10 3/4), Low TBD $230..98
Lead Bronze Bottom Less Connections, RTR; Cubic Feet, Plastic
Shroud /,Plastio.Lid (Black) ORION Data Profiling, FHSS, Indoor-
Outdoor, Factory Pre-Wired, 3 Ft''Wi re,
.
UM1-0003-1399
23 RCDL M120 LL Disc Meter (NSF 61-G), 1 1/2", Elliptical Long TBD $360:75
Drilled, Less Connections„ .RTR„ Cubic Feet, Plastic Shroud /
Plastic Lid (Black) ORION Data ilDrbf iling, FHSS, Indoor-Outdoor,
Factory Pre-Wired. 3 Ft Wire,
UM1-0003-1400 •
24 RCDL M170 LL Disc Meter (NSF 61-6), 2"", Elliptical Long TBD $442.48
Drilled, Less Connections, RTR, Cubic Feet, Plastic Shroud /
Plastic Lid (Black) ORION Data Profiling, FHSS, Indoor-Outdoor:
Factory Pre-Wired, 3 Ft Wire, •
UM1-0003-1401 •
25 RCDL M25 Plastic Disc Meter (NSF,61-G)•, 5/8" X3/4X7 1/2-3/4 TBD $1.44.58
Bore CLD 30. Plastic Bottom, Less Connections. RTR; Cubic Feet,
Plastic Shroud / Plastic Lid '(8lack) ORION Data Profiling; FHSS,
Indoor-Outdoor, Factory Pre-Wi red, 3 Ft Wire,
UM1-0003-1402
•
26 RCDL M40 Disc Meter (NSF 61-G), 1" (1 X 10 3/4) CLD 30, TBD $193.80
Plastic Bottom Less -Connections; RIR, Cubic Feet, Plastic
Shroud/Plastic Lid (Black) ORION Data,Prof i,ling,. FHSS, Indoor-
Outdoor, .Factory Pre-Wired, 3 Ft Wire,
UM1-0003-1403
•
27 RCDL Compound Seri es;Meter LL (NSF 61-G), 3", Round w/Test .TBD $1,959.81
Plug; Less, Connections, RTR, Cubic Feet, Plastic Shroud /
Plastic Lid (Black) ORION Data Profiling. HISS; .Indoor-Outdoor,
Factory Pre-Wi rid,:�3 Ft Wire, •
UM1-0003-140.4
• THANK YOU FOR YOUR BUSINESS!
This quotation is an offer,made'Subject td the terms 115 conditions found on our website: www.badgermeter.com/Company/Legal/Sales-Terms.aspx
QuPted paces are firm f.r accepence/na an order,u lMt1 the effective dates provided.shipping rrrihin 60 calendar da•ts past to e,wratn of this quotation.
Page 3of7 •
7
- - _t_
ITMOtiltiSOIlltcESOSINSICATJON
DATE - DEPARTMENT ti)
CONTACT Je-f-( C41 — TELEPHONE: 70-1-777E'-if.5443
#Bal;ito WeLP440-111
VENDOR: T'A Qfreg Atc-fic roc TELEPHONE: C./ 6 LI---6390
• ..JUNiMICATION
( nithiiiu entries thatapplt)
1.. Amount'of purchase does not exceed current dollar amount required for formal bidding.
• x 2 Vendor is the,original equipment manufticturer;there are no regional distributors.
x 3 The parts/equipment are not interchangeable with similar parts of another manufacturer.
c 4 This is theonly.equipment that meets the specialized needs of the department and
perfornis the iinended function.
5 Detailed justification is available which establishes beyond doubt that the Vendor in the
only source-practiCably available to provide the items tir service required.
I recommend that competitive proarem.' ent be waived, and that the equipment and/or
supplies on the attached Procurement Itequest be purchased as a Sole Source.
Signed: a Date:
• Re estor
• Approvals:
Purchasing Officer:_ • Date:
Manager's Office: Date:
7/97
' .
A•f-Us.tni) prvj1/44A4__ A 0 \irr.jk-
A LITO
Cetrn- cry)14+11 o 9- LA/ our rr-ig +e.ed
m EA-bi"-/&'• Car I
cwLc . AjgeNZYCArAt•tm r-e—es_s■r- s
z 0 vNrc I-vet g ec Ls')
NS
-7t-o Irep_c.c ftpri \\A 4 kfr.re_v\tx_i-tei.,._ -Tor-'le
•
CITY OF .PETALUIVIA Pff 000RE ENT ,R EQUEST
DEPARTMENT _:`:DEPARTMENT NO: i• SHIP TO. : PO'NUMBER: "
t rrele'2(-A)I4 s (—Two •Er OTC' Vii° Eu��w.�la
RE.QUESTEIL! DATE
Len- 'tJ t 'Ns v,Jr(,l`R
J. CRi '1'L I 1 i z 164- .I�144 (hey qifilszt
TE[EPHONE:NO.. DATE REQUIRED. TERMS. DATES "
7b7-77cc-'4S1-t3 _ As
_SUGGESTEDSOURCE.. VENDOR ID:
8406 the iVir—teg CONTACT:
454 c i:U t aie"nc.sP. •a EP RUvtYl S37 Z 3
. Z45Qc2e Mtt uut k:ct wL 673,t214.--4'53C:
TELEPHONE NO:
FAX NUMBER.
ITEM DRSCRIPTIOlY
LINE DESCRIPTION QTY UNIT UNIT EXTENSION
PRICE
4-3 D ContpeMc1 s-ennesa�t-e,� 3" tJi- & db tG134. &i tSCa.RS
• ()rRTA PROCttitiv
AC.QL C15o.sPotrnra Settees rnvzb14" „Act t 8 049,24943
DAlvsc 411,0Prt.itn5
• ' RLOL COtmeoo A r ecr& tDrfh S • 319t 3co t555.6.So
O IA P2oGluv.
FUNDING SOURCE&BUDGETACCOUNT:` SUBTOTAL - '. • $(e(p0(>Ce,Zel
SHIPPING ri: .
■$ SM/IDI
�` T.AX $ 5280. 5O
4� ( IC 7 TOO �Irt '— ,/I-t Z.> TOTAL COST $111141(4.14
APPROVALS.
Iherebycer tify.that the nreicles'orservices : 'jested "FINANCE DIRECTOR, CITY MANAGER PURCHASING
hereon are necess e.use hr i-i de __ t and OFFICER'
- '-t tun saceav 'ableto 'r r.c.-
r
EPA NTl I • - :SIGNATURE • DATE: DATE: • .DATE
6/97
•
FORWARD'ORIGINAL(WHITE), CANARY, AND PINK'COPIES TO PURCHASING.
RETAIN GOLDENROD COPY FOR DEPARTMENT FILES. ' •
9
•
LARGE METER REPLACEMENT PROGRAM
3" 4" 61"
1 89309422 89731883 91304107
2 89731887 9002560-1 93127327
3 91773358 92617155 94073290
'4 93127363 92617156 95624511
5 93127364 93448736 96401221
6 94073202 93448737
7 94193312 95624510
8 95549723 96401244
9 96401216
10 9682671.7
11 99069967
12 99069968
13 99069969
14 99915411
15 99915412
16 99915514
•
QUOTATION
Bp p�fl }
adger Meter quotation No:76288
4545 W Brown Deer Road Milwaukee WI 53223
PO Box 245036 Milwaukee WI 53224-9536
Phone: 800-876-3837 Fax: 888-371-5982
Customer Service Rep: crusch@badgermeter.com
TO Jeff Cr i st CUSTOMER ID: 417762'
PETALUMA WATER DEPT
' 202.NORTH MCDOWELL
PETALUMA CA 94954
Phone:
Fax:
E-mail: jeffcrist @ci.petalume.ca.us
EFFECTIVE DATES: 6/21/2012-12/31/2012
• WA SAf.EIPE TOR `I:" :*Lr;01* at _ li SHIPPIH0EP61S/INCO,„tWeS , PAYNENT�.yTFRILS�LS�>
007469 RecordalI Compound Meter PREPAY/NO CHARGE'For Orders > NET 30 DAYS
M. Brian Helphand Replacement.Program $12;500
(CA FACTORY
'iiel SI�tIPrfoli, � ".` ,g<y "a"" fl'y' N T'ligg 61CNtli Ot
4't si. . a .,.r ri ,ilUgf‘Sat
RCDL Compound Series Meter LL, (NSF 61-0), 3". Round w/Test TBD $1, 884181
Plug. Less Connections, RTR, Cubic Feet, Plastic Shroud /
Plastic Lid (Black) ORION Data Profiling, FHSS. Indoor-Outdoor;
Factory Pre-Wired. 3 Ft Wire:
UM1-0005-3330
2. RCM Compound-Series Meter LL. (NSF 61-G). 4", Round w/Test TBD $2,486.56
Plug. Less Connections, RTR. Cubic Feet; Plastic Shroud L
Plastic Lid (Black) ORION Data Profiling, FHSS, Indoor-Outdoor,
Factory PreL Wired. 3 Ft Wire,
UM1-0005-3337'
3 RCDL Compound.Series Meter LL .(NSF 61-G), .6`, -Round w/Test TBD $3;,191.36
Plug, Less Connections, RTR, Cubic Feet, Plastic Shroud /
Plastic Lid '(Black) ORION.Data Profiling, FHSS, Indoor-Outdoor,
Factory Pre-Wired, .3 Ft Wire.
UM1-0005 73339' •
THANK YOU:FOR YOUR BUSINESS!
This quotation is an offer,made,subject to the term`s&conditions found on our website:"www.badgerineter.com/Company/Legal/Sales:Terms.aspx •
Quoted priced re Po for arro'tnce,vli an order,within the e`fecbve Eater provided,shipping within 50 calendar days past the eaylraUOn of this quotatonr
Page 1 of 2
11
D DEPARTMENT 'L
CONTACT: 4:e-k� Ceb i EJoriE: 7t7-7-7'-c4E43
VAR: 3 o6 ,Fte ZJc i t-o390
JUST '!CA'f'tON
anitiatall mats that apply)
1. Amount of purchase does not ekceed cheat dollar atsaount're:wired for formal bidding.
/l 2 Vendor is the co al equipment manufaeturer;:there are no regional distrlutors.
x 3 The parts/equipment are not interchangeable with sitnrlar parts of another manufacturer.
4 This is the only equipment that meets the special zed needs of the department and
perfamss the intended fmactiOn..
5 Detailed justifeation is available which estabh hes beyond doubt that the Vendor in the
only source practicably available to provide the items°or service required.
I recommend that conapetitive,pmcurement be waived., and that the equipment and/or
supplies on the attarched Procurement Request he purchased as a Sale'Source.
Signed:_ Date:
Rea 'est. .
At:nova's:
Purchasing Officer: Date:
Manager's Office: Bate:
7/97
CO-re- n c � Lan °fl %- f∎ our A LiTo rrva
�k? i —f2 r ��, r/a.i _ . �' o s r- �s
` ..o *Are_ H
p J