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Home My WebLink AboutStaff Report 3.F 9/10/2012Ageox al Item #3: F DATE: September 10, 2012 TO: Honorable Mayor and Ndembersl.of the City Council through City Manager FROM: Dan St. John, F. ASC irector, Public Works and Utilities Larry Zimmer, P.E. — Manager, Capital Projects Division SUBJECT: Resolution Accepting4he Cycle 10 State Safe Routes,to School Grant for the East Washington at Edith Street Lighted Crosswalk Project, Approving the Proposed Project Budget, and Authorizing City Manager to -Sign all Grant -Related Documents RECOMMENDATION Staff recommends that the City Council adopt the attached, resolution accepting the Cycle 10 State Safe Routes to School (SR25) Grant for the East Washington at Edith Street Lighted Crosswalk Project, approving,the proposed project budget, and authorizing City Manager to sign all grant -related documents. BACKGROUND The applicationforthis grant was. developed by the Public Works Department in partnership with the Petaluma Police Department. The awarded grant is for the design and construction of a lighted crosswalk at East Washington Street and Edith Street in the amount of $154,800, in Cycle 10 of SR25. In the past three years, the Council has accepted SR25 Grants for the following projects: 1. City Council Award 09/21/09 - Cycle State Safe Routes to School for Sidewalk Gap Closures — $519,030 2. CC Award 12/05/11 - Cycle 3' Federal Safe Routes to School for 201.1 Safe Routes to School Plan - $129,000 The proposed actions meets Council goal: "Plan for and implement priority capital projects as funding permits." Agenda Review: City Attorney Finance Director . City M agcT—� DISCUSSION This project will construct a lighted:crosswalk and curbs ramp improvements at the Edith Street crossing: There have been ten pedestrian related accidents in the Edith Street crossing of East Washington Street within the past twelve years with the most recent on January 1, 2012. The crossing Irequires -pedestrians.to.cross five travel lanes with vehicular speeds ranging from 35 to over 40 miles perbour. There is crosswalk striping, but no signals or other enhancements at this intersection. The nearest signalized crossing is two blocks away in either direction (approximately 900 feet) at'Lakeville-Street or-Payran Street. Based on visual observations and -recent counts, Edith Street has the highest amount of pedestrian and bicyclist crossing, activity between the two signalized intersections on East Washington Street. Staff also evaluated two non -signalized intersections at Wilson Street and Vallejo Street but selected Edith as the.highest priority, due to the higher activity levels. The Pedestrian and Bicycle Committee was aware and supportive of our grant application for this project. Following Councilapproval.and Caltrans authorization to proceed, staff will design this project in-house. The project schedule submitted with the grant application shows construction in the fall of 2013. Staffwill work with'Caltrans to move construction to coincide with the summer break. These specific fundscan only be used for the project as described in the grant application and, therefore, cannot be used for other alternative projects. FINANCIAL IMPACTS SR2S Program will fund-90% of direct project costs up to the grant limit of $154,800. As is typical, this grant will reimburse based on actual expenses. The -initial' costs will be paid for out of the CIP fund and reimbursed within approximately two months of.expenditure. The 10% match and overhead costs of $26,448' is proposed to -be filled from the $40,000 developer contribution from E. Washington Place settlement agreement with Regency. Project e16072012 The following table summarizes the project budget. The estimate will be further refined'during the project development process. a , `Uses' Design P fanning/Environmental lConstruction Contracts lConstruction Management ICIP-Overhead cr 2.4% lAdministration Project Contingency TOTAL Funding Sources Developer Contnbution (2.4% Overhead and Admin) Developer Contribution (10% Local Match) ISfate SR2S TOTAL ATTACHMENTS 1. Resolution 2. Map of Project Location 3. Caltrans Award Email Requested CIP'!Biidgef -Estimated`Giant F,Y'12713, __ `Reiriibu`rsemeriti $ 18000 $ 16,200 $ 2000 $ 1,800 $ 122,000 $ 109,800 $ 18,000 $ 16,200 $ 4,248 $ - $ 5,000 $ 12,000 $ 10,800 $ 181,248 $ 154,800 $ 9,248 $ 17,200 $ 154;800 $ 154,800 $ 181,248 Attachment 1 RESOLUTION, ACCEP.TING IIE'CYCLE t0;STATE SAFE'ROUTES,TO_SCHOOL GRANT FOR THE EAST. WASHINGTON AT EDITH"STREET LIGHTED CROSSWALK PROJECT, APPROVING'THE,PROPOSED PROJECT BUDGET, AND AUTHORIZING CITY MANAGER TO SIGN THE GRANT -RELATED DOCUMENTS WHEREAS, the -proposed project is to construct a lighted crosswalk on East Washington Street at Edith Street; and WHEREAS, the project represents an ongoing effort by the City to improve pedestrian and bicycle safety; and WHEREAS, the project was developed jointly by the.City Public Works and Utilities Department and the Petaluma Police Department; and WHEREAS, the project improvements will increase visibility of the crosswalk at this location; and WHEREAS, staff successfully applied for the Cycle 10 State Safe Routes to School Program,(SR2S) funding and was awarded $154,800 toward the East Washington at Edith Street Lighted Crosswalk Project; and WHEREAS, $26,448 is estimated to meet local grant match requirements, and the City's overhead and administration costs; and WHEREAS, Developer contributions in the amount of $40,000, as per the settlement agreement between the Petaluma Community Coalition and Regency dated July 20, 2010 regarding the East Washington Place development, are eligible and available to fund the grant match. NOW, THEREFORE, BE IT RESOLVED that the 'City Council of the City of Petaluma hereby: 1. Accepts the Cycle 10 State Safe Routes to School Program Grant in the amount of$154,800; and 2. Accepts the proposed project budget in the amount of $181,248;:and 3. Amends_ the FY 2012/2013 Adopted CIP Budget to include the East Washington at Edith Street Lighted Crosswalk Project; and 4. Authorizes the transfer of $26,488 of Developer contributions funds from Project e16072012 to the East` Washington at Edith Street lighted Crosswalk Project; and 5. Authorizes the City,Manager to sign the Caltrans Program Supplement Agreement (PSA) for this specific project in order to receive grant funding allocation. 4 I GENERAL MCKINLEY, SAN MAP AND TYPICAL ROUTES ANTONIO AND VALLEY OAKS SIGNALIZED W INTERSECTION " — VALLEY OAKS ELEMENTARY, z VALLY OAKS HIGH, AND SAN o ANTONIO HIGH SCHOOLS IIII� Z R2N-STREET r!A1' SIGNALIZED � INTERSECTION - ftT ReETIll�i TO SCHOOLS �r SIGNALIZED - �---� INTERSECTION Lill J1-A-XEVlL",E STREET GRAPHIC SCALE: 200 PROJECT LIMITS. - TYPICAL ROUTES Z PRINTING DATE: MARCH 0, 2012 0 400 Attachment 3 STATE OF CALIFORNIA—BUSINESS � TRANSPORTATION AND HOUSING AGENCY DEPARTMENT OF TRANSPORTATION I I t Grand'Ave Oakland, CA 94612 (5.10)286-5226 July 1, 2012 Dan St. John City'of Petaluma 11 English Street Petaluma, CA 94952 Dear : Mr. St. John ARNOLD SCHWARZFNFOGF.R, Governor lit I I 1 JUL 1 0 2012 VJRT>_n rfiSGl/r:C, S i A!`d0 CON S ER,L4: ncsa Flex your power! Be energy efficienN Congratulations! The following,project(s) has been approved for funding under Cycle 10 of the State -legislated Safe Routes to;.School (SR2S) Program. (City of Petaluma, McKinley ES, San,Antomo HS, Valley Oaks HS, $154,8001 139 project applications were selected out of the 333 applications submitted. Each district scored and ranked their applications.and,selected their, most competitive projects up to their funding target from the $48.5 million approved for FY 2011/12 and 2012/13. All projects included in+Cycle'10 will be funded with State Highway Account funds. In the event that the State budget has not passed at the time of project approval; the Request for Allocation will be processed after budget approval. However, we encourage you to submit your Request for Allocation immediately or within 6 months of this notification as.stated under the new requirements for project delivery and'monitoring of the Cycle 10',SR2S Program. To view the complete project list, implementation guidelines, and the quarterly report showing the delivery performance of each project;: please visit the Safe Routes to School Website at: www.dot.ca.2ov/ho/LocalProeranis/saferoutes/sr2s.htm. Due to the competitiveness of this program, project funds may only be used for the scope of work identified in the application. Any revision to the scope of the project due to insufficient estimates at the time of application will need to be funded through local funds. In addition, if project construction bids come in lower than anticipated,'an'increase in the scope of work of the project Will not be considered. If an:'agency determines that they need to cancel their projects based on the information provided herein, please notify me in writing immediately. If you have any other questions, please feel free to contact John Brewster at (510) 286-6485, or at j ohn_brewster @ dot. c a. gov Sincerely, 5 via'Fung District Local Assistance Engineer "Caltrans improves mobility across California" 6 Carrans Local Assistance State -Legislated Safe Route to School (SR2S) Program Sorted by Caltrans District' Cycle 10 - Fiscal Years 2011/12 and 2012113 Project Id Cattrans Agency Name Senate Assembly School Name(s) Project Location Project Description Total Project SR2S Funds District District District Cast 19 SR28IGDI-Alameda-1 4 Alameda 9 16 Will C Wood MS, Grand St, between Otis Or and Shoreline Or; Construct raised medians, bultrouts, install $308,000 $276,900 Donald D Lum E_ S Otis Di between Grand St and Sandalwood crosswalk, fencing, signs; sipping; and Isle, Sandereek Way between Otis Drandpavement markings; tencng; encourage • Willow St enforcement 20, S142S10-04-Alameda County-2 4 Alameda County 10 18,20 East Ave ES, Hayward East Ave between E St. and Camino Vista Construct sidewalks and curb ramps, Install $565,000 $450,000 HS crosswalks, speed feedback signs, and In. ' pavement crosswalk lightmg, 21� SR2SIG-04-Albany-1 4 Albany 9 14'- Mann ES Curls St between Marin Ave, and Sonoma Construct sidewalks (widen); and bulb -outs, $471,400 $419,400 ' Ave on east side of Mann ES install crosswalks; continue existing SR2S educational program 22 SR2610-04-Serkeley-3 4 Berkeley • 9 14 Marlin Luther King Jr. Martin Luther King, Jr. BNdJHopkins St Construct bulb -outs, upgrade (pedestrian) $453,900 - $408.400 MS signals, install pedestrian refuge islands, minor . drainage, signs, striping, and paint cobs 23 SR2S/0-0 i-Cloverdale-1 4 Cloverdale 2 1 Jefferson ES, Cloverdale Blvd. between Garden Cir and Construct sidewalks and curb ramps, install 5347,300 .$312,400 Washington School, Shahan Dr; School St: between Cloverdale crosswalks and signs;'safety education - Cloverdale HS Blvd. and Jefferson St; North St. between program Cloverdale Blvd: and Jefferson St, Jefferson Bi between School St: antl Champlain Ave 24 S112S10.04-Concord-1 4Concord 7 11 Wren Ave ES Farm Bureau Rd: between Willow Pass Rd and Construct sidewalks, curb and garret, and curb $493,000 $436,400 Wren Ave. ramps; mstall bike route 25 SR2S10-04-Contra Costa Count'-2 4 Contra Costa 7 11 Bel Air ES Canal Rd between Briley Rtl' and Loftus Rd ' Consmcl sidewalks, curb and gutter, Install bike $1,848,000 $450,000 County lanes, speed feedback signs, and pavement marlangs 26 SR2S1D04-Fremont-1 4 Fremont 10 20 Irvington HS Blacow RdJGnmmer Blvd Construct curb ramps (remove bultrouts or 5456,100 $407,000 raised comer islands), upgrade signals; install pedestrian countdown heads; bike detection, and striping 27 SR2S 10.04. Livermore-1 4 Livermore 9 15 Junction Ave K-8 Junction Ave between N. Livermore Ave. and Construct sidewalks, curb ramps, and bultrouts, $189,500 $163,000 School Old tsl St.; Enos Way between Junclmn Ave install crosswalks and signs, upgrade bus stops . and Kelly,Way, Chestnut SI. between Junction Ave and W I St ; Lee AvelKennegy St, Lee . Ave /Kelly St. 28 SR2S10-04-Mill Valley-1 4 Mill Valley 3 6 Tamalpals HS, Milt Miller Ave from the existing Mill Valley- Construct multi -use path $630,800 $450,000 Valley MS Sausalito multi -use oath to Cammo'Alto 29 SR2S10-PA-Monte Smeoal .4 Monte Senate 15 21 Davos Ave ES Davos Ave between Poppy Ln and One Oak Construct sidewalks and curb ramps, install $494,000; `$447,500, In. crosswalks and bike lanes 30 SR2S10-04-Novato-1 4 Novato 3 6 Lynwood ES, Sinaloa Lynwood Dr between Sunset Pkwy. and the Construct paths along school penmeters, $490,800 5441,600 MS ES: from Leafwood Dr. tome ES, Vineyard sidewalks, and bulb -outs, install crosswalks and Rd Will R L (separated, bike funds 31 SR2S10.04-Oakland-1 4 Oakland 9 16 Parker ES Hillside St. between 781h St. and Richie St: Construct curb ramps and bulb -outs; install $240,200 $216.000 - MacArthur Blvd between Parker SA and Riche flashing beacons and advance warning signs SL; Ney St between Parker St and Richie St. Foothill Blvd between 28m St and Frmlvale Ave., 28th St between firth St and Foothill Blvd; 171h St between 2811h St and Sanborn Park, 291h St. between 16th St. and /7th St., FrmNale Ave. between Win St. and 17th St ; 981h St between Plymouth St and Birch St. 32 SR2S10.04-Pala Afio-1 4 Palo Alto 11 21 Ohlone ES, Herbert Charleston Rd between Middlefield Rd. and Construct raised medians, bulb -outs, install $1,140,000 $450,000 Hoover ES, Alma St. crosswalks, safety lighting, speed feedback Facmeadow ES, Jana signs, channelined left turn storage tones, and Lathrop Stanlord MS, bike lanes Henry M Gunn HS, Terman MS J SR2SI0-W-Peta1uma-1 4 Petaluma 3 6 McKinley ES, San E Washington SVEdith SI Install in -pavement crosswalk lighting, signs, $172,000 $154,a00 133 _ Antonio HS, Valley striping, and pavement markings; construct curb Oaks HS ramps ES = Elementary School MS = Middle School &22/2012 HS = Hiatt School Page 1 of 2 , Caftans Local Assistance Project id 34 SR2SiU04-San Franasco-1 35' SR2S10-04-San Jose-1 36 SR2S10-04-San Raman-2 37 SR2S10-04-Santa Clara County-t 38 SR2510,04-Union City-1 I State -Legislated Safe Route to School (SR2S) Program Boned by caltrans District Cycle 10 • Fiscal years 201lit 2 and 2012113 Cahrans Agency Name Senate Assembly School Name(s) Project Location Project Description Total Project SR2S Funds District District District cost 4 San Francisco 3 13 Jean Parker Early Broadway St]Powell St Construct buftrouls $461,000 $414,900 Education ES 4 . San Jose 11 24 Monroe MS. Downing Ave. between Ginger In and SR 17 Construct sidewalks, curb and gutter, curb $400,000 $359,900 Casllemont ES ramps, and driveway approaches, install crosswalks and minor drainage 4 San Ramon 7 15 Gale Ranch MS Bollinger Canyon Rd /Monarch Rd, Bollinger Construct sidewalks; upgrade crosswalks and $487,500 S438,700 Canyon RdJMam Branch Rd. (Bluehean Dr.) signals 4' Santa Clara 13 23 Unda Vista ES, Joseph Kuk Ave between Madeline Dr and Alum Rod, Construct sidewalks, curb and guter, curb $850,000 $450,000 County George MS, James Ave. ramps; and driveway approaches, install I-ck HS shoulder and mmor drainage improvements 4- (Union City 10 20 (James Logan HS Meyers Dr between Decoto Rd. and Alvarado Construct 5'sidewalks and retaining cum $230,400 $207,300 (Niles) Rd - Totals S10,728,900 $7,354,200 ES = Elementary School MS = Middle School HS = High School Page 2 of 2 6/22/2012