HomeMy WebLinkAboutStaff Report 3.H 9/10/2012 Ag-e4lAwIte i #3: 1f
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DATE: September`10,1012 • •
TO: Honorable Mayor and Members,of the City Council.through City Manager •
FROM Dan St. Jo1h.a`--_Director, Public Works & Utilities
SUBJECT: Resolution Authori2ing Award of Contract for the Community Center Roof
Overlay
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution authorizing award of
contractforlhe Community Center Roof Overlay project to Pacific Builders &Roofing dba
Western Single Ply Roofing. .
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BACKGROUND
The existing Community Center roof has reached the end of its useful life and needs to be
replaced. The roof will be repaired in sections as funds become available: The Council approved
$56;000 towards this effort in the FY 12/13 budget.
DISCUSSION
This project involves installation of 60:niil thermoplastic'polyoleftn(TPO) single-ply membrane
over existing.roof sections and.45 mil TPO single-ply membrane on parapet walls of selected .
roof areas. This project will repair failing roof sections and will reduce repair and maintenance
costs during winter rains. Construction is scheduled for October 2012.
. The Notice Inviting Bids was issued on August 2, 2012. On.August 22; 2012, five bids were
received as follows:
Name of Bidder Bid Total
Western.Single Ply $ 48,500100 Lowest•Responsible'Bidder .
Gudgel-Yancey Roofmg $ 55,556.00
Northern Pacific Roofing $ 57,166.00
Henris:Roofing :$ 57,900:00.
Wedge Roofing $ 58,340.00
Engineer-7,s Estimate $ 52,000.00
Agenda Review:
City Attorney Finance Director City Man
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The lowest'responsilile'bidder,.Western;S ngle Ply:Roofing(WSP) has performed:similar
projects;for-Pleasanton Community College. Staff verified that WSP possesses'a valid Class C-
39 California;Contraotot s License, license number 832752; which expires on 02/28/14, that •
qualifies WSP to-perform the work.
The proposed action meets Council Goal: "Plan•for and implement priority capital projects as
funding permits
FINANCIAL IMPACTS
The project is included in the 2042-201• CIP (C67401001)'for impleinentation in the current
fiscal year with an approved project budget of$56,000.
ATTACHMENTS
1. Resolution
2. Location Map
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• Attachment 1
RESOLUTION AUTHORIZING AWARD OF CONTRACT FOR
• COMMUNITY CENTER ROOF OVERLAY
CITY'PROJECT.NUMBER C16201306
WHEREAS,.City staff has prepared construction bid documents and advertised for construction
of this Project; and
WHEREAS, in accordance with the.City of Petaluma Charter and.Municipal Code, California
Public Contract Code Section 20162 and other applicable law, City staff solicited bids for the
Project; and
WHEREAS, the project was.bid on August2, 2012, and five (5)bids were received and opened
on August 22, 2012 in accordance with applicable law; and
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WHEREAS, the lowest resporisiblebid for the Project was submitted by Pacific Builders &
Roofing dba Western Single Ply(WSP).Roofing from Roseville, CA for $48;500;and
WHEREAS, staff has determined that the Contractor's bid;satisfies the bidding requirements for
the Project; and
WHEREAS, staff has verified that Contractor possesses a valid California Contractor's License,
Class C-39, number'832752 that qualifies Contractor to perform the Project; and
WHEREAS, the Project is categorically exempt pursuant to California Environmental Quality
Act ("CEQA") and Title 14, the California Code of Regulations ("CEQA Guidelines"), Section
15301, because the project consists of the operation,'repair, maintenance or minor alteration of
existing public structures involving negligible or no expansion of use beyond that previously
existing. •
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City hereby:
1: . In accordance with the.City of Retaluma'Charter and Municipal Code, California Public
Contract Code Section 201'62 and other'applicabl'e law, waives any and all non-
conformance;in the bid of WSP.for the Community Center-Roof Overlay, Project No.
C16201306, finds the bid of$48,500 to be the lowest, responsive bid and further finds
that WSP is the lowest responsible bidder.
2. Awards the contract-for the Community Center Roof Overlay, Project No. C16201306 to
WSP in the amount of$•48,500, the amount of the lowest responsive bid, conditioned on
WSP's timely executing the project contract and submitting all required documents,
including but not limited to, executed bonds, certificates of insurance, and endorsements,
in accordance with the project bid documents.
3: Directs staff to-issue a-notice of award to WSP.
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4. Authorizes and directs.the,City Manager,to°execute the project contract on behalf of the
• City of Petaluma upon timely submission by WSP of the signed project contract and all
other required document, includingFbutnot limited-to, executed bonds, certificates of
insurance, and endorsements, in accordance with the project documents.
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Attachment 2
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COMM UNITY CENTER ROOF OVERLAY
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. PROJECT NO . C16201306
LOCATION MAP .
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_______3 1 Project Site c
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