HomeMy WebLinkAboutResolution 2012-130 N.C.S. 09/12/2012 Resolution No. 2012-130 N.C.S.
of the City of Petaluma, California
AUTHORIZING THE CITY MANAGER
TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT FOR
CUSTODIAL SERVICES IN CITY FACILITIES
WHEREAS, the City of Petaluma has numerous building facilities requiring janitorial
services; and,
WHEREAS, City staff prepared a Request for Proposal (RFP) and solicited proposals
from 14 local and regional custodial service firms; and,
WHEREAS, on May 17, 2012, six proposals were received; and,
WHEREAS, Mercedes Lanfair responded to the RFP and was chosen based on their
estimated annual price, reputation, proximity of management office, and experience in custodial
services; and,
WHEREAS, RFP respondent Universal Building Services, whose proposal amount is
$147,427, ranking 4111 highest of submitted proposals,.notified City staff in a telephone
conversation that RFP respondent Mercedes Lanfair's proposal did not take into account a
Proposal addendum; and,
WHEREAS, it was determined by staff that the addendum was not delivered to
Mercedes Lanfair prior to submittal of the proposals and therefore was not addressed in the
proposal submitted by Mercedes Lanfair; and,
WHEREAS, Mercedes Lanfair subsequently received the addendum and responded that
its substance did not change their proposal costs of$125,677, which is the low proposal amount,
nor did it change any other proposal information such as experience, reputation and proximity
used by City staff in evaluating the proposal.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City hereby
Resolution No. 2012-130 N.C.S. Page 1
authorizes the City Manager to execute a Professional Services Agreement with Mercedes
Lanfair, of Petaluma CA, for custodial services in City facilities for a total of$125,677 annually
and waives all irregularities in the proposal evaluation and selection proposal evaluation process.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the pried as to
Council of the City of Petaluma at a Regular meeting on the 10ih day of September. form:
2012.by the following vote:
Cit Attorney
AYES: Albertson, Rarrett, Mayor Glass, Harris, Healy, Kearney. Vice Mayor Renee
NOES: None
ABSENT: None
ABSTAIN: None ��
ATTEST: -�CS.I-�`."--tii i �i•4
City Clerk Mayor -
Resolution No. 2012-130 N.C.S. Page 2