HomeMy WebLinkAboutResolution 2005-046 N.C.S. 04/04/2005 Resolution No. 2005-046 N.C.S.
of the City of Petaluma, California
a
RESOLUTION AMENDING THE CLASSIFICATION AND COMPENSATION PLAN
BY ESTABLISHING THE NEW CLASSIFICATION, PAY RANGE, AND UNIT
ASSIGNMENT OF ADMINISTRATIVE SERVICES DIRECTOR
WHEREAS, the City wishes to keep current its Classification and Compensation Plan;
and amendments and or revisions to the Classification and Compensation Plan are effective upon
approval by the City Council; and.,
WHEREAS, the City Manager/ Personnel Officer has determined that certain duties and
responsibilities are appropriately allocated to the classification of Administrative Services
Director (as attached hereto and marked Attachment A); and,
WHEREAS, the pay range and unit assignment for the classification as listed below, is
hereby recommended, effective with the adoption of this Resolution;. and,
_ _ _ ,
Classification Title:. Pa Ran a Per :Month. ~ Unit Assi riment
Administrative Services Director $8,907.60 - $11,559.60 Unit #8 -Department Heads
NOW, THEREFORE, BE IT RESOLVED that the City Council does hereby approve
the amendments to the Classification and Compensation Plan as written in this Resolution.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council. of the City of Petaluma at a (Regular) (Adjourned) (Special) meeting for
on the .........41h day of .......April....................................., 2U.QS., by the
following vote: ............~.'............y........
Ci Attorne
AYES: Mayor Glass, Vice Mayor Harris, Healy, Nau, O'Brien, Torliatt
NOF,S: None
ABSENT: ~
Canevaro
ATTEST:
City Clerk or
Council File
Res. No........2Q05-.046........N.C.S.
Last Revision Date: 4/4/05
City ®f 1'etalur~aa, California
Established : 04/04/05
Classification Description Resolution Number: 2005-046 N.C.S.
Classification Title: Administrative Services Director Approved by: Administrative
Department: Administrative Services Department Services
FLSA Status: Exempt Authorit City Council
SUMMARY
Directs, manages, and plans the activities and operations of the Administrative Services
Department including, but not limited to, accounting and financial services, information
services, risk management and human resources. Serves as the City's Finance Director, City
Treasurer and City Auditor.
CLASS CHARACTERISTICS
The City Manager provides administrative direction; responsibilities include the direct and
indirect supervision of management, technical, and support services personnel.
ESSENTIAL DUTIES, SKILLS, AND DEMANDS OF THE POSITION
The duties, skills, and demands described here are representative of those that must be met by
an employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with a disability to perform the essential
duties, skills, and demands.
Duties:
Direct and manage various divisions within the Administrative Services Department.
Develop, plan, and implement department goals and objectives; develop and administer
policies and procedures.
Direct and plan the activities of the Administrative Services Department; supervise and
coordinate department activities with those of other departments and outside agencies and
organizations.
Provide administrative assistance to the City Manager; prepare and present reports to the City
Council and various committees and commissions regarding the City's fiscal, treasury and
budget practices, policies and procedures.
Direct, oversee and participate in the development of the Department's work plan; assign work
activities, projects and programs, monitor workflow; review and evaluate work products,
methods and procedures.
Serve as the City Treasurer pursuant to local ordinances and charter; serve as the City's budget
officer, City Auditor, financial advisor overseeing financial forecasting; investment management,
and related financial activities.
Prepare and coordinate the citywide operating and capital improvement budgets.
Resolution No. 2005-046 N.C.S. Page 2
Direct and oversee the analysis and reports regarding the City's current and future financial
needs.
Develop and administer the Department's budget; forecast additional funds needed for
staffing, equipment, materials and supplies; monitor and approve expenditures; implement mid-
year adjustments.
Select, train, supervise, and evaluate personnel; provide or coordinate staff training.
Represent the Department to outside groups and organizations; participate in outside
community and professional groups and committees providing technical assistance as
necessary.
Review and interpret applicable government regulations and requirements.
Research and prepare administrative reports and studies; prepare written correspondence as
necessary.
Direct the negotiation and execution of variety of contracts and agreements.
Receive and review reports from staff members and take appropriate action.
Perform related duties as assigned.
Skills/Abilities:
Direct, plan and manage the administration and operations of a department.
Develop and implement department policies and procedures.
Gain cooperation through discussion and persuasion.
Successfully develop, control and administer department budgets and expenditures.
Analyze problems; identify alternative solutions, project consequences of proposed actions and
implement recommendations in support of goals.
Identify and respond to public, City Council and commission/committee issues and concerns.
Interpret and apply City, Federal, State and local policies, procedures, rules and regulations.
Supervise, train and evaluate assigned personnel.
Communicate effectively both verbally and in writing.
Establish and maintain effective working relationships with those contacted in the course of
work.
Physical Demands and Work Environment:
An employee is regulariy required to, sit at desk and in meetings for long periods of time; talk or
hear, in person, in meetings and by telephone; use hands and fingers to handle, feel or operate
standard office equipment; and reach with hands and arms. Intermittently, twist to reach
equipment surrounding desk; walk to observe department activities; bend and squat to perform
Resolution No: 2005-046 N.C.S. Page 3
file searches; perform simple grasping and fine manipulation; use telephone and write or use a
keyboard to communicate through written means; operate an automobile to attend various
meetings and workshops. While performing duties, the employee is regularly required to use
written and oral communication skills; analyze community service, budget and technical reports;
interpret and evaluate staff reports; know laws, regulations and codes; observe performance
and evaluate staff; problem solve community service issues; remember personnel rules, legal
and code requirements; and explain and interpret codes, policies and procedures; interact with
City management, other governmental officials, contractors, vendors, employees and the
public.
QUALIFICATIONS
Knowledge of:
Principles and practices associated with municipal administration including fiscal information
systems and office management.
Principles and practices of municipal finance, budget preparation and administration.
Principles, practices and techniques of public administration, with an emphasis in municipal
finance.
Federal, state and local laws, regulations and court decisions applicable to assigned areas of
responsibility.
Organizational and management practices as applied to the analysis and evaluation of
programs, policies and operational needs.
Principles and practices of statistical research methods and. forecasting fees and charges.
Principles of supervision, training and performance evaluation.
Principles of community and public relations.
Customer service techniques and public speaking.
Education and Experience:
Any combination equivalent to the education and experience likely to provide the required
knowledge and abilities would be qualifying. Atypical way to obtain the knowledge and
abilities would be:
Education:
A Bachelor's degree in public or business administration, finance, accounting, or a related field.
A Master's degree is highly desirable.
Experience:
Five years of progressively responsible, professional public sector experience in municipal
finance management or municipal administration, including at least three years in a supervisory
capacity.
Other Requirements:
Possession of a valid California Class C driver's license.
Resolution No. 2005-046 N.C.S. Page 4
