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DATE: September 24, 2012
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Dan St. J. • ' �• 'recto ' ' . is Works and Utilities
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Steve Simms � r y • s and Maintenance Manager
SUBJECT: Resolution Declaring Vehicles and Equipment Surplus to the City's Needs and
Directing the City Manager to Dispose of the Vehicles and Equipment in
Accordance with Provisions of the Petaluma Municipal Code
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution declaring vehicles and
equipment surplus to the City's needs and directing the City Manager to dispose of the vehicles
and equipment in accordance with provisions of the Petaluma Municipal Code
BACKGROUND
Various departments have identified vehicles and equipment that are obsolete, in disrepair, at end
of useful life or no longer needed and cannot be used by other departments within the City. The
equipment is surplus to the City's needs, and therefore requires a declaration as such. The
vehicles and equipment may have a combined residual value in excess of$25,000, and thus in
accordance with Petaluma Municipal Code (PMC) 3.12 staff is seeking Council approval in
declaring the items surplus. The items can then be disposed of in accordance with provisions of
Chapter 3.12 of the PMC, which requires noticing and allows the sale or disposal of surplus
property. All vehicles on the list will be offered for auction, and other items either auctioned or
sold as scrap.
DISCUSSION
The City Corporation yard is used to store materials and equipment that may have residual value
at auction. The Public Works and Utilities Department has identified twenty-two vehicles and
pieces of equipment as surplus. Periodically the materials and equipment are declared surplus
and sent to auction. The Corporation Yard storage areas are nearly at capacity and need to be
vacated so there is adequate room for day to day operational and storage needs.
Agenda Revi- . :
City Attorn: AL Finance Director City Manag _
Among the list of items recommended as surplus are 14 vehicles, boats or trailers and 7 pieces of
equipment that will be offered for auction and proceeds deposited into corresponding funds. It is
likely the City will seek the services of an auctioneer for most of the items in an effort to move
the items as efficiently as possible. Also among the items are various parts and pieces that will
. be offered as scrap or salvage.
The last item on the list is an asphalt grinder that has significant residual value. That piece of
equipment cannot be used because the machine is large, complex and is best suited and intended
for use in street reconstruction type projects. The City's current street crew is too small to
perform reconstruction type projects which are best performed by paving contractors. Their
efforts have been directed over the last few years towards a maintenance mode of operation. The
crew is now focused on thin overlays, crack sealing, pothole repair and in general extending the
life of our existing streets. Thus the asphalt grinder will be offered for sale by auction while it
still is fairly valuable. We received a free estimate from an auctioneer that valued the grinder at
approximately$70,000.
FINANCIAL IMPACTS
Proceeds from the auction will be deposited in the proper City fund.
ATTACHMENTS
1. Resolution
2. Exhibit A to Resolution - List of items to be surplused
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Attachment 1
RESOLUTION DECLARING VEHICLES AND EQUIPMENT TO BE SURPLUS TO
THE CITY'S NEEDS AND AUTHORIZING THE CITY MANAGER TO DISPOSE OF
THE SURPLUS VEHICLES AND EQUIPMENT IN ACCORDANCE WITH THE
PETALUMA MUNICIPAL CODE
WHEREAS, various departments have identified vehicles and equipment to no longer be of use
to the City; and
WHEREAS, the identified vehicles and equipment are declared surplus to the City's needs and
no longer required by the City.
NOW, THEREFORE BE IT RESOLVED, that the City Manager is hereby directed to dispose
of the vehicles and equipment identified in Exhibit A attached hereto as he deems appropriate in
the manner and in accordance with provisions of Chapter 3.12 of the Petaluma Municipal Code.
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f1Vhibit A to Resolution
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