HomeMy WebLinkAboutResolution 2005-033 N.C.S. 03/07/2005 Resolution No. 2005-033 N.C.S.
of the City of Petaluma, California
AUTHORIZING THE POLICE DEPARTMENT
TO ACCEPT A TRAFFIC SAFETY GRANT
FROM THE CALIFORNIA OFFICE OF TRAFFIC SAFETY
FOR THE CALIFORNIA SEAT BELT COMPLIANCE CAMPAIGN
IN THE AMOUNT OF $20,909
WHEREAS, the City of Petaluma Police Department desires to undertake a certain
project designated the California Seat Belt Compliance Campaign to be funded through the
California Office of Traffic Safety; and,
WHEREAS, the City Manager of the City of Petaluma is authorized on its behalfto
submit the attached proposal to the California Office of Traffic Safety and is authorized to sign
and approve on behalf of the City of Petaluma the attached Grant Award Agreement, including
any extensions or amendments thereof; and,
WHEREAS, the applicant agrees to the requirements for said project (including any
amendment thereof) under the program and the funding terms and conditions of the California
Office of Traffic Safety.
NOW, THEREFORE, BE IT RESOLVED that any liability arising out of the
performance of this Grant Award Agreement, including civil court actions for damages, shall be
the responsibility of the grant recipient. and the authorizing agency. The State of California and
the Office of Traffic Safety disclaim responsibility for any such liability.
BE IT FURTHER RESOLVED that grant funds received shall not be used to supplant
expenditures control by this body.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to
Council of the City of Petaluma at a (Regular) (Adjourned) (Special) meeting form
on the ...:.....7`.h day of ........~~X~11.........:........................., 20.Q5., by the
following vote:
City Attorney
AYES: Canevaro, Mayor Glass, Vice Mayor Harris, Healy, Nau, O'Brien
NOES: None
ABSENT: Torliatt
-
ATTEST:
City Clerk Mayor
Council File
Res. No.......2005..-033.........N:C.S.
~~~~~~,;,`L,4 . ~
J
f;, State of California
,~,tn~~ Business; Tran'sportafion &'Housing Agency
~,d~ ~ ,l'^L ~ PROJECT NUMBER
OFFICE OF TRAFFIC 'SAFETY IN54902
GRAINY A.GREEIVIENT
PAGE 1'(To be completed'by applicant Agency)
1. PROJECT TITLE
CALIFORNIA $EAT'BELT COMPLIANCE CAMPAIGN
2. NAME'OF APPLICANT AGENCY 4. PROJECT PERIOD
CITP OF PTT,17_C!ri1,1 Month -Day -Year
3. AGENCY UNIT TQ HANDLE PROJECT' ~ From: O2/Ol/05
f'e7:acu,t~.~ f'c~~re:i; rirr,~ri~rarrwr .
To: 08/31/05
5.. PROJECrDESCRIPTION .{Summarize the project-.plan covering the objectives, method of procedures,; evaluation, and end product
in approximafely..l00 words. Space is .limited to 11 lines.)
The goal of the California Seat Belt Compliance Campaign (CSBCC) into increase seat beltuse statewide-to
• 92% by July 2005:. Through the combined efforts of state and local law enforcement, a seat belt enforcement
campaign will .be conducted for atwenty-one (2.1) day period in May and -June 2005 in support of the Click it or
Ticket. national mobilization. Funds provided by this mini-grant will,be.utilized to increase the level of. seat belt
enforcement hours. on an overtime basis for.first line supervisors; officers, and administrative time to meet grant
reporting, requiem ents.
6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: S2O,909
- 7. APPROVAL S]GNATt1I2ES
t1. PROJECT DIRECTOR . B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY •
NAME: Matthew Thomas PHONE: (707)778,-4335 NAME: Steve JFIood PaoNE: (707)778-43.70
T,T,;e: Traffic Officer FAx: (707)778-4476 T,TLE: .Chief of Police FAx: (707)778-4502
ailment AnnRESS:
AnnRESS: Petaluma.Police Dep Petaluma Police Department
969 Pefaluma,$lvd.'North 969 Petaluma Bvld. North
Petaluma; CA 94952 Petaluma, CA .94952
E-Ma.,i.: ,nfho,nasr~ci.petalumaca.us E-MAm: icead inr~ci. etaluma.ca.us .
(Signature) (Date) (Signature)
(Date
C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS
'NAME: Joseph.Nette"r Pr,oNE:(707)778-7323- oFF,cE: Finance Department
TITLE: Interim Finance `Director FAx: (707)778-4428
AoneESS: City of Petalum_ a =Finance Department ADDRESS: City of Petaluma Finance Department
P.O. Box 61 P.O. Box 61
Petaluma, CA 9495.3 " ':aluma, CA 94953
'E-Mn,~;..r~'f
n~nce~)ci. etaluma.ca.us
.
r~
Signature) .Resolution No. 2005-033 N.C.S, Page 2
SCHEDULE A
PROJECT No: IN54902
PROJECT DESCRIPTION PAGE 1
PRO.r~cT ~oaiJ
To increase seatbelt use, statewide to`92% by July 3l, 2005.
PROJECT.OBJECTIVES •
1. To conduct Occupant Protection.roll call training classes for officers and administrative personnel .
selected to participate in operational phase by May 15, 2005..
2. To conduct apre-operation_seat belt compliance survey between May 9 =15, 2005..
3. To conducta 21-day (May 16 thru June 5, 2005) overtime enforcement operations specifically
targeting eatbelt violations.
4. To conduct apost-operational. seat belt compliance surveybetween June 6 - 12, 2005.
5. To mail or FAQ to OTS the IVlobilization Reports, the pre and.post survey results and any pertinent
local media releases (electronic or print) by June 30, 2005.
6. To mail the Project Claim Invoices.~(OTS-3.9) and Project Claim.Details (OTS-39a) by August 31,
2005.
Note: Nothing in this::agreementsball be interpreted as a requirement;.. formal or;informal, that a
particular police officer issue a specified or predetermined number of citation in pursuance of the
obligation:
M11T'II®D PROCEDITRE
Operational Plan
Phase I Personnel Selection-and Training
(April 25 -May 8, 2005.)
It is anticipated that supervisors; selected .uniformed officers, dispatchers and administrative staff/community
service officers will be required.
Grant Reporting and Project Claim Training will. be provided by the OTS staff at various geographical
locations in the state (schedule TBD) during March and April 2005. This training is recommended, but not
mandatory as travel expenses -and time to attend the. training will NOT be reimbursed by OTS.
OTS-38b (Rev 5/98) Resolution No.-2005-033 N.C.S. Page 3
• ~ SCHEDULE A -
• Pxo.rECT No: IN54902
~ROJEC')' DESCRIPTION PAGE 2
Phase II Preoperational Seat Belt Surveys
(May 9 -1~5:; 2`00,.5,..).
" Preoperational seat belt compliance surveys will be conducted by existing. staff (no overtime) at representative
?..locations fhroughout~the areas selected for enforcement. (OTS 5-a & 5=b)
Phase. IIL Overtime Enforcement Operation
' (M'ay 16 -June 5, 2005;) . •
Enforcement off cers will be deployed on an overtime basis as directed. by the supervisor. Enforcement.
activities will. be focused on seat belt: compliance. Dispatchers will tie assigned to overtime shifts during the
seat belt enforcement deployment. CSQ or'•+Clerical overtime will be directed to mini-.grant administrative
' duties including, but not .limited to, the °collection of seat belt enforcement: data and processing. of personnel
;overtime claims.
Phase IV` Post Operation Seat Belf Surveys
,(June 6 - 12, 2005.) .
Seat belt complance.surveys will be conducted by existing staff (no overtime) at the same locations selected in
Phase TI. (OTS-Sa & 5-b)
Pb'ase V Prepare and'subrnit to OZ'S, Final'I2eport for Operational Period-(OTS-Sc)
May 2005 Mobilization by June 30, 2005.
Phase VI Prepare and submit to OTS, Project Claim Invoice and `Project Claim Detail for Enforcement
Operational Period,(OTS-39 & OTS 39a)
May 16 thru June 5, 200:5 ~by August-31, 2005
~$0 amount quarterly claims are,,NO,Trequired for. mini-grants.)
OTS-38b (Rev 5/98) Resolution No. 2005-033 N.C.S. Page 4
SCHEDULE B-1
.PROJECT No: IN54902 .
BUDGET NARRATIVE . PAGE 1
PERSONNEL COSTS
The applicantagency will utilize mini-grant funds provided in this project. agreement to conduct atwenty-one
day seat belt enforcement operaton~from May l6 through,:June 5,.2Q05. The operations will be conducted on an
overtime basis.aalary and applicable benef ts; utilizing selected supervisors and police officers for enforcement
purposes, and dispatcher, clerical and: Community Services Officer°positons for report preparation and data
collection duties: The Personnel Costs,'-Pgsiton~and Salaries .category'.represent the estimated cost of overtime
salaries and benefits:
JBeneft Category Sworn Non.-Sworn
OASDI 0 p
'St. Comp: ~ 0 p
1Vledicare - p p
TOTAL 0 ~ 0
Personnel from the, existing. complement: of'officers and staff will be used on the' anticipated seat belt
enforcement activity and reporting tasks, on an overtime.basis only. All,personnel assigned to this operation
will be over and above the "normal" scheduled assignments.
Only personnel costs are budgeted f®r this project; no travel costs, contractual. costs,
equipment, other drect.costs or~indirect costs are. allowable:
"OTS-38f (Rev 5/98) Resolution No. 2005-033 N.C:S. Page 5 .
' ' r STATE OF QALIFORNIA o OFFICE OF TRAFFIC SAFETY
.ACCEPTANCE OF CONDITIONS AND CERTIFICATIONS
CSBCC'hini=Grants '
OTS-33b {New `10/04).
' ~'erms, Conditions, and Certifications: Specific to the Agreement
. Between the Dffnce of Traffic Safety and the Applicant Agency
APPLICANT AGENCY OTSPROJECT NUMBER
Petaluma Police De artment IN54902
The following are included .herein and constitute a part. of this Agreement:
OTS-38 Grant: Agreement OTS=38f Schedule B-1 =Budget Narrative
OTS-3$b Schedule A-Project Description OTS-33b~ Terms, Conditions, and Certifications
OTS-38d Schedule B -Detailed Budget Specif c to the Agreement Between OTS and
. Estimate the Applicant Agency
TERMS 'AND CONDITIONS •
It is understood and agreed by the Eroject Director and Authorizing Official that any grant
received as a result of this Agreement.is subject to all federal: and state regulations governing
grants. and to -those controls expressed in the California Traffic Grant Program Manuals which
include, but are not limited to:
l . The Project Director is responsible for submitting the Mini-grant Final Report OTS-Sc by
June 3b, 2Q,05 and the. Project C1aim.Invoice OTS-39 and Project Claim Detail OTS-39a by
August 31, 2005 to the Office of Traffic Safety. '
2. OTS will withhold or disallow grant payments, reduce •or terminate grant funds, and/or deny
future grant funding anytime a;.grantee fails; to .comply with any term or condition of the grant
contract or program guidelines (Volume II, Chapter 3.9). This may include, but is not
limited' to, the following: ~ '
® Failure to submit acceptable. and timely final reports; and
a Failure to submit acceptable and timely reimbursement claims.
3. If, during the. term, of the grant award, federal. funds become reduced or eliminated, OTS may
immediately terminate.or reduce the grant award upon written notice to the project director.
4. All documentation required to request a project revision (:e., time. extensions, budget
category changes; and etc:) `must be submitted to OTS prior to the effective date of change(s).
For example; OTS:..will not .consider. a request for a grant period fine extension unless all
necessary~paperwork is submitted prior to .the existing,:grarit.termination date. Prior approval
is requred_for~all project revisions (Volume II, Chapter 3.8).
S. No alteration or variation.of the terms of this Am-eement shall be valid unless made in
writing andsigned'bythe parties hereto, and no oral understanding or agreement noY
incorporated herein shall be binding on any ofthe parties hereto.
Resolution No. 2005-033 N.G.S. ~ Page 6
Project No: IN54902
We, the officials named below, .hereby swear that we are duly authorized legally, t0 bind the
contractor or grant recipientto the above described terms and conditions. EXecuted on the date
and in the county below; and is -made under penalty of perjury under the laws of the State of
California.
PROJECT DIRECTOR'S NAME
Steve Hood
DATE EXECUTED ~ EXECUTED°IN THE COUNTY OF
' '~'S~ Sonora
PRO)EC__ IRE OR'S SIGNA URE
TITLE
Chief of Police
AUTHORIZING OFFICIAL'S NAME
Michael Bierman '
DATE EXECUTED ~ EXECUTED IN THE COUNTY OF
Sonora
AUTHORIZING OFFICIAL'S SnIGNATUnRE, •
TITLE
City Manager
:Resolution No. 2005-033 N.C.S, Page 7
- - C ~~gy yT 71 7p~{
• ~ 1J ~iJl~~ V JV '
. PAGE 1
' DETAIEE~ ~~GET ]ESTIMATE
PROJECT NG: IN-54902
FISCAL YEAR ESTIMATES
COST CATEGORY
fY-1 FY-2 FY-3 TOTAL COST
10101/04
09/30/05' TO PROJECT
A. PERSONNEL COSTS
Positions .and Salaries
' Sergeant Overtime
' (05/16/05 - 06/05/05) 102 Hrs: @ $65.02 6;632.00 6,632.00
Officer Overtime
(05/1,6/05 - 06/05/05.) 228~Hrs. @ $55.01 12,542.00 12,542.00
Community Service Officer Overtime
(05/1:6%05 - 06%05/05) 44 Hrs..@ $39.43 1,735.00 1.,735.00
Dispatcher Overtime
(0.5/16/05 - 06/05705) Hrs. @ $ ~ 0.00
Administrative Overtime
(05/16/05 - 06/05/05). Hrs. @ $ 0.00
Employee Benefits Sworn :@ - 0.00
'Employee Benefits (non-swo_rn),@ 0.00
Cate o ~.-.Sub-Total $20 909.00 $0.00 - $0.00 $20 909.00
B'. TRAVEL EXPENSE Not Applicable
C. CONTRACTUAL :SERVICES Not.Applicable '
D NON=EXPENDABLE ,PROPERTY Nof Applicable ~ .
E. OTHER D1REC;T'COSTS' Not Applicable.
F'. .INDIRECT COSTS ~ NotApplicable
. PROJECT TOTAL : ~ . $20;909,00
- ':Resolution No. 2005-033 N,GS. Page 8