HomeMy WebLinkAboutStaff Report 5.A 10/01/2012 ccALU 4 Agenda/
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DATE: October 1, 2012
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: Bill Mushallo, Finance Director
SUBJECT: Resolution Authorizing the Allocation of FY 2012-13 Supplemental Law
Enforcement Service Funds (SLESF) $100,000 for the Computer Aided
Dispatch/Records Management System (CAD/RMS)
RECOMMENDATION
It is recommended that the City:Council conduct the required public hearing and adopt the
attached Resolution Authorizing the Allocation of FY 2012-13 Supplemental Law Enforcement
Service Funds (SLESF) for the Computer Aided Dispatch/Records Management System
(CAD/RMS).
BACKGROUND
Sonoma County, the distributing Agency for the State of California Citizen's Option for Public
Safety Program Funds, requires an annual public hearing and approval from the recipient
agency's governing bodies for spending plans for the SLESF funds allocated to the recipient.
For 2012-2013, as in prior years,.the allocation of approximately $100,000 will be used to help
fund the CAD/RMS project.
DISCUSSION
Since the inception of the CAD/RMS project, SLESF funds have been used to supplement the
General,Fund in supporting this project. The alternative is to not adopt this resolution and to
authorize another use of the SLESF funds. Staff recommends that the City Council conduct the
public hearing:and adopt the resolution as presented.
FINANCIAL IMPACTS
The City participates in the County-wide CAD/RMS joint powers authority (JPA) together with
nine other agencies. Total operating costs for the JPA for FY2012-2013 are approximately $2.8
million. $270,253'of that amount represents the City of Petaluma's share. The $100,000 in
SLESF funds will`•be used to.offset the City's obligation,and the remaining costs of$170,253 are
supported by the:General Fund,and included in the Police Department's annual budget.
Agenda Revie
City Attorney Finance Director � City Manager_
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ATTACHMENTS
1. Resolution Authorizing the Allocation of•the FY 2012-2013 Supplemental Law
Enforcement Service Funds
2. SLESF Annual Report for FY 2011-2012
•
ATTACHMENT I
RESOLUTION AUTHORIZING THE.ALLOCATION OF FY 201.2 2013 SUPPLEMENTAL LAW
ENFORCEMENT SERVICE FUNDS (SLESF)FOR THE COMPUTER AIDED
DISPATCH/RECORDS MANAGEMENT SYSTEM (CAD/RMS)
WHEREAS, the State of California has extended legislation providing for Supplemental Law
Enforcement Service Funds(SLESF) for the Citizen's Option=for.Public Safety (COPS) Program; and
WHEREAS, the funds are to be used to supplement front line municipal police services; and
WHEREAS, the Police Chief is required to make a recommendation for the allocation of the
funds; and
WHEREAS, the Police Chief recommends that SLESF funds for>FY2012-2013 be used to help
;fund the Computer Aided Dispatch/Records Management System (CAD/RMS); and
WHEREAS, a public hearing was held on Octobei I, 2012 regarding the use of SLESF funds for
FY2012-2013.
NOW, THEREFORE BE IT RESOLVED that the City Council hereby authorizes the allocation
of FY 2012-2013 Supplemental Law Enforcement Service Funds in the estimated amount of$100,000 for
expenditures related to the CAD/RMS project.
3
ATTACHMENT 2
Annual Report of Supplemental Law Enforcement Funding 1
Recap of City Revenues/Expenditures 1
Fiscal Year Ended Juiie.30,2012
I
—r
I .
Budget I
Categories I�I FY10-11 I FY11-12 I FY12-13
I I_I I I I
I Beginning,:Fund Balance 15,927 .15,943. 12,547
Prior Year Adjustment _ 40 '
PriorYear Encumbrance Reversals
Restated Beginning Fund Balance I 15,967 15;943 12,547
II I I _
IREVENUES: 1 I I
'State Funding(COPS) 100,000 112;496 100,000
I Interest Revenue I 76 108 0
'Other Revenue(Explanation Required)
1 Total Revenue I 100,076 112,604 100,000
I I I— L--
:EXPENDITURES: I I I
i Salaries and Benefits
Services and Supplies _ 100,000 115,900 112,000
Equipment I
Administrative Overhead(0.5%Maximum) I_ 100 100 100
r Total Expenditures 100,100 116,000 112,100
II I I ;
Reverted Moneys I 0 0 1
ENCUMBRANCES: I I
Services and Supplies _
I Equipment.
Total Encumbrances,Current Year I
1 I
Net Change in Fund Balance — . (24)1 (3,396)1 1 (12,100)
I
Ending Fund Balance _ 15,943 I 12,547 1 I 447
STATISTICAL DATA: I i ___ __L_-
4Positions _ I_( I
'Sworn Officers_ j_ 0.00 0.00 0.00
!Correctional Officers I_ 0.00 0:00 0.00
Prosecutors 0.00 0.00 0,00 •
Investigators _ 0.00 0.00 .0:00
Support Staff 0.00 0.00 0.00
' Total Positions L 0.00 0.00 0.00
'
Positions Supported By COPS:_— - _' T
Total positions funded by the 0.00 I 0.00 I 0.00
availability of COPS revenue,including ' • _I .
(positions partially financed with other 11 _ —L
:matching funds.
I
The Petaluma police department allocated$115,900 of the SLESF funds in -
FY2011-2012 to help fund the Computer Aided Dispatch/Records Management __— - - - __
System(CAD/RMS) _ __