HomeMy WebLinkAboutResolution 2012-146 N.C.S. 10/15/2012 Resolution No. 2012-146 N.C.S.
of the City of Petaluma, California
ACCEPTING COMPLETION OF WORK BY THE CITY'S WEED
ABATEMENT CONTRACTOR AND AUTHORIZING TFIE CITY
CLERK TO FILE A NOTICE OF COMPLETION WITH
THE SONOMA COUNTY CLERK'S OFFICE
AND AUTHORIZING CITY STAFF TO RELEASE THE
10% RETENTION FEE FOR SERVICES PERFORMED BY
THE CITY'S WEED ABATEMENT CONTRACTOR
WHEREAS, in accordance with Section 68 of Article X of the City of Petaluma Charter,
Section 20162 of the California Public Contract Code and other applicable law, the City of
Petaluma solicited bids for the Abatement of Weeds (a two-year contract) ("the Project"); and,
WHEREAS, bids for the Project were opened on March 7, 2012 in accordance with
California Public Contract Code Section 4104.5 and other applicable law, and the apparent low
bid for the Project was the bid of Keystone Tractor Service in the amount of$28,375.00 for the
Work as described below:
Disking $45.00 per hour
Tractor Mowing $45.00 per hour
Hand Work $30.00 per hour
Blade Work $40.00 per hour
Travel Time/Pulling Fee $40.00 per pull; and.
WHEREAS, by Resolution No. 2012-042 N.C.S. adopted April 16, 2012, the City
Council of the City of Petaluma found the bid of$28,375.00 for the Project to be the lowest
responsive bid and awarded the Project to Keystone Tractor Service for the hourly amounts listed
above conditioned on Keystone Tractor Service timely executing the Project contract and
submitting all required documents, and subsequently authorized and directed the City Manager
to sign the Project contract on behalf of the City for the Weed Abatement Program for 2012 and
2013.
Resolution No. 2012-146 N.C.S. Page 1
WHEREAS, on May 8, 2012, the City Council entered into a Professional Services
Agreement with Keystone Tractor Service of Marysville, CA for the 2012 and 2013 Weed
Abatement Seasons; and,
WHEREAS, Keystone Tractor Service made timely work order submissions and
effectively completed the project, without change orders or amendments, and without exceeding
the total compensation amount of$55,000 as expressly written in the Professional Services
Agreement; and,
WHEREAS, the final contract amount for the Abatement of Weeds for 2012, including
all work orders, is $16,286.25; and
WHEREAS, City staff has inspected the Project and determined that Keystone Tractor
Service has completed all the work for the 2012 Weed Abatement Season to the satisfaction of
the Fire Marshal's Office and in accordance with the contract requirements subject to the
Contractor's continuing warranty and other obligations pursuant to the contract; and,
WHEREAS, based on the foregoing, staff recommends acceptance and conclusion of the
Project on behalf of the City.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma
as follows:
1. The contract entitled the 2012 Weed Abatement Season with a final contract amount
of$16,286.25 is accepted as complete subject to the Contractor's continuing warranty
and other obligations pursuant to the contract.
2. The City Clerk is hereby authorized and directed to sign and file a Notice of
Completion concerning this Project with the Sonoma County Clerk's Office within
ten (10) days of the date of this Resolution.
3. The Finance Department is hereby authorized to release all undisputed retention
(10%, equal to $1,628.63) not subject to pending change orders within forty-five (45)
Resolution No. 2012-146 N.C.S. Page 2
days of the date of this Resolution and in accordance with the terms of the Project
contract, California Public Contract Code Section 7107 and applicable law.
Under the power and authority conferred upon this Council by the.Charter of said City.
t I
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the pproved as to
Council of the City of Petaluma at a Regular meeting on the I S°day of October, form:
2012. by the following vote:
City ttorney
AYES: Albertson. Barren. Mayor Glass, Harris. Healy. Kearney. Vice Mayor Renee
NOES: None
ABSENT: None
ABSTAIN: None '^p / �, •� )
ATTEST:
City Clerk Mayor
Resolution No. 2012-146 N.C.S. Page 3