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Staff Report 4.A 11/05/2012
Auovvic'v Item #4.A ,,ALA' w ) • ,858 DATE: November 5, 2012 TO: Honorable Mayor and Members of the City Council FROM: Claire Cooper, CMC, City Clerk SUBJECT: Resolution Appointing Individuals to City Commissions and Committees RECOMMENDATION It is recommended that the City Council adopt the attached resolution appointing individuals to City Commissions and Committees. BACKGROUND Al its June 4, 2012, July 2, 2012, and October 15, 2012 Regular Meetings, the City Council made appointments to fill vacancies on the City's Commissions, and Committees. Two vacancies remain at this time: the July 18, 2012 resignation of Dan Lyke created a vacancy on the Technology Advisory Committee to complete a two-year term expiring June 30, 2013. On August 28, 2012, Ken Foster resigned from the Youth Commission, creating a vacancy to complete his two-year term (adult member) expiring June 30, 2014. DISCUSSION The attached "Get Involved" flyer was distributed at City Hall, the Petaluma Community Center, and the Petaluma Library, and through the City's Listserve system. The deadline for applications was Monday, October 29, 2012 at 5:00 p.m. The City Clerk's Office received one application to fill the vacancy on the Technology Advisory Committee, and two applications to fill the vacancy for an adult member on the Youth Commission. FINANCIAL IMPACTS None Agenda Review: City Attorney Finance Director City Manager t/ ATTACHMENTS I. E-Mail message from Dan Lyke, resigning his position on the Technology Advisory Committee. 2. G-Mail message from Ken Foster, resigning his position on the Youth Commission. 3. "Get Involved" Flyer. 4. List of Vacancies. 5. List of Applicants. 6. Applications 7. Draft resolution appointing individuals to the Technology Advisory Committee and Youth Commission. 2 ATTACHMENT 1 Cooper, Claire From: Twieg,Jennifer Sent: Wednesday, July 18, 2012 7:37 AM To: - City Clerk Subject: Committee Member Resignation Dan Lyke resigned from the Tech Committee this morning. Jen Original Message From: Dan Lyke Sent: Wednesday, July 18, 2012 7:23 AM To: Twieg,Jennifer Cc: Williamsen, Tim; David Glass Jaimey Walking Bear Jason Davies Paul Andersen ' Ryan Williams Stephanie M. Glenn Subject: Re: Agenda Items for July Tech Committee Meeting On Mon, 16 Jul 2012 20:48:59 +0000 "Twieg, Jennifer" wrote: > Hello Committee Members, Hi Jennifer, Tim, and fellow committee members. Ali I've got a scheduling conflict for the next meeting, and looking at how my new job and other time constraints are playing out, I think I should resign from the Technology Advisory Committee. Given some of the other things I've managed to commit to recently, I really can'tgive the tech committee a reasonable commitment of energy. I'm also realizing that the things that I hoped to accomplish through the tech committe fall into two categories: Processes that result in more open data from the city, a goal that Tim and the city's IT department are working towards generally; and projects that are probably more effectively pursued outside of the umbrella of the city. So it's with regret, but a belief that this is indeed the right thing to do, that I need to submit my resignation to the Technology Advisory Committee. Thanks, Dan 3 ATTACHMENT 2 Cooper, Claire From: Laine Price <laineprice @hotmail.com> Sent: Tuesday, August 28, 2012 4:10 PM To: Frank, Donnie; Cooper, Claire Subject: FW: Youth Commission resignation FYI ...Ken Foster is resigning. Subject: Youth Commission Date: Tue, 28 Aug 2012 16:00:54 -0700 From: kenf(riphealthcenter.orq To: laineprice @hotmail.com Hi Laine: Unfortunately, I will not be able to attend tonight's meeting. If you can please pass this on the other Youth Commission members: When I discovered I was accepted as a member of the Youth Commission, I was overjoyed and Was looking forward to being a part its important mission. However, I am afraid I must renege. As it turns out, I have taken on too much: full-time job, part-time student, full-time father, etc. The Youth of Petaluma are very important and I am just not capable of devoting as much time they deserve. If I can help in another capacity, I'd be happy to do so. I work for the Petaluma Health Center and if any issues arise regarding healthcare I would be happy to provide my inputlor serve as a point of contact My deepest apologies, Ken Foster Ken Foster Call Center Supervisor Petaluma Health Center 1179 N. McDowell Blvd. Petaluma, CA 94954 707-559-7500 4 GET ATTACHMENT 3 INVOLVED ! APPOINTMENTS TO APPLICATIONS NOW BEING CITY OF PETALUMA ACCEPTED: COMMISSIONS AND COMMITTEES! Petaluma encourages residents to become involved in their local community. One way to do so is to serve on one of the Technology Advisory Committee: City's various commissions or One Vacancy committees. The City is accepting applications to fill One vacancy to complete a two-year term expiring June 30, positions on two City bodies. 2013. The committee meets the fourth Wednesday of each Applications must be submitted month at 7:00 p.m. in the City Council Chambers, City Hall, to the City Clerk's Office by 11 English Street. Monday, October 29, 2012 at 5:00 p.m. The City Council will review the Youth Commission: applications and make One Vacancy (Adult Member) appointments at the November 5, 2012 City Council Meeting, One vacancy to complete a two-year term expiring June 30, 7:00 p.m., Council Chambers, 2014. The Commission meets the second Tuesday of each City Hall, 11 English Street, month at 6:00 p.m. at the Petaluma Community Center, 320 Petaluma. North McDowell Boulevard. HOW TO APPLY: Applications are available �.es. t_celt from: City of Petaluma k,.,; _�5 • City Clerk's Office 11 English Street .185a Petaluma, CA 94952 or at the City's Website: FOR MORE INFORMATION, CITY OF PLEASE CONTACT: PETALUMA City Clerk's Office 11 English Street %1ti""' ,'X5::ur,6S;"d,_.MiIK°v 50Y+` W," 5' �clt of etaluma.net� � ;�ti Petaluma, CA 94952 Y p* 707.778.4360 " :'a"i w4d� r,�:' 44;r' cityclerk@ci.petaluma.ca.us 5 ATTACHMENT 4 City of Petaluma, California Vacancies on Boards, Commissions, and Committees As of November 5, 2012 Body Vacancies Term Expiring Technology Advisory Committee 1 - unexpired term 2 years 6/30/2013 Youth Commission (Adult) 1 -unexpired term 2 years 6/30/2014 to / } r k - � r a m E \ T < § j f — z 3 - \ co. _ _ 4 » o. a ) & 2 CM 0 3 3 f C ~ � \ { ! / 0 0 7 0 n - \ > \ < - k < [ ] 3 < z = % _ Q' z / Q s § § e 2 a ] ® 7O cn \ f / \ ® k © 3 A § 2 N) f $ / \ no a E ' ) [ § 7 x 0 \• % a 0. 02, CD i- 0 { 03 IQ ] 0 2 / ! 3 a § c co J -cD : a to \ E o \ k & k 4 i o s Q { =0 0 < CD \ . cc) ' \ \ ( z - ca ? 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'' 4". ..a •.' 3.1 3 .',. co.• .. . 3- . • ' • : '-= CD - . . . -... ,L., . = ;,, . . - ' •nz - .. . .. a • • - - • - •-. 43": . , . -.. • . 0 . .. . ' " CD It.:.. ,. . . . Z ; co •• 3- . . . • • .., , . .• . - .*. .. . '• • - < •• • _ . . • . ., . .. . . . . , . . -. .. • • • • • . . • -.. . . -• -a . . . . . _. ..'. , : -a . . - 3. , • 5' ... .- . . , "t. . :' .. •-•: - .' ' 5, * .:..-; •.-''..'. * ., .•' .' '. t ' . ::- . . : . .. • . ' . . . . . • • . ' • , . . . . . . - 22-4 ATTACHMENT 7 Resolution No., 2012-XXX N.C.S. of the City of Petaluma, California APPOINTING INDIVIDUALS'TO CITY BOARDS, COMMISSIONS, AND,COMMITTEES BE IT RESOLVED;the City Council does hereby appoint the following individuals to City Boards, Commissions, and Committees: Name Appointed To Term Ending Technology Advisory'Committee June 30, 2013 Youth Commission (Adult Member) June 30, 2014 Under the power and authorityconferred,upon this Council by the Charter of:said_City. REFERENCE: I hcrchy c.crtil'y the foregoing Resolution as introduced and adopted by the Approved as to Council ofihe'City of Petaluma at a Regular meeting on the 5'h day of November. form: 2012:by the_folloyi ing;vote: City Attorney AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk Mayor 2.5