HomeMy WebLinkAboutStaff Report 3.A 11/05/2012 (cALU Ag-entda,Item.#3 .4
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DATE: November 5, 2012
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: William Mushallo, Finance Director
SUBJECT: Claims and Bills for September, 2012
RECOMMENDATION
It is recommended that the City Council adopt the attached Resolution to Accept Claims and
Bills for September, 2012.
BACKGROUND:
The City Charter requires that all Claims and Bills are:examined by the City Auditor and
approved by the City Manager.
Charter Section 64 provides, in part: The Auditor shall examine all payrolls, bills and other
claims and demands against the City, and shall issue no warrant or check for payment unless he
finds the claim is in proper form, correctly computed and duly certified; that it is justly and
legally due and payable; that a budget appropriation has been made therefore which has not been
exhausted, or that the payment has been otherwise legally authorized; and that there is money in
the City Treasury to make payment. (Reso. No. 101, ch.204, 6-23-51 ; Reso. No. 1, 6-13-61).
DISCUSSION:
The City presents all paid Claims_and Bills to the City Council for review and acceptance. The
City's check register lists payments made by electronic fund transfers first, and a:four-digit
number identifies them. The payments made by check are listed next, and a six-digit number
identifies them. The electronic,fund transfers are processed through the Accounts Payable system
and follow the:same;numbering system as the checks.
There was no payment made to Meyers, Nave in the month of September.
Agenda Review:
City Attorney Finance Direct City
FINANCIAL IMPACTS:
Claims for September, 2012Jor.all funds, total,$5,602,297A8. Of that amount $385,550.38 are
claims in the General Fund. The balance of the claims in all other funds is $5,216,746.70.
ATTACHMENTS
I. Resolution to Accept Claims and Bills for September, 2012
® Items listed below are large in volume and are not attached to this report, but may be viewed in the
City Clerk's office.
The Register is on file with the City Clerk's Office and is available on the City's Website at the following
link:
http://petaluma.granicus.comNiewPublisher.php?view_id=3
ATTACHMENT I
CITY OF PETALUMA, CALIFORNIA
RESOLUTION TO ACCEPT CLAIMS AND BILLS FOR SEPTEMBER 2012
WHEREAS, the City Charter requires that the City Auditor shall examine all claims and bills
and the City Manager shall approve them for payment; and
WHEREAS, the following claims,and bills have been examined by the City Auditor and have
been approved for payment by the City Manager:
Check Numbers: 118225 through 118787
NOW, THEREFORE, BE IT RESOLVED that the City Council accepts said claims and bills
as paid.