HomeMy WebLinkAboutStaff Report 5.A 11/05/2012 w,,�;LU e'vida'It�wv#5 . 1
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DATE: November 5, 2012
TO: Honorable Mayor and:Nlembers of the City Council through City Manager
FROM: Bill Mushallo, Finance Director
SUBJECT: Introduction of Ordinances Aniending.Ordinances/43'4 and 2436 N.C.S. to Change
Certain Appropriations for the Operations for the City of Petaluma from July 1,
2012 to June 30; 2013
RECOMMENDATION
It is recommended that the City Council introduce the,City-Appropriations Ordinances to amend
appropriations from July 1, 2012 to June 30, 2013.
BACKGROUND .
The City reviews its budget;on a continual basis. The proposed Is` Quarter Budget Adjustments
are to the Adopted Budgetfor'FY 2012-2013 presented on June 4, 2012. The adjustments would
modify, appropriations approved,by Ordinances 2434 and 2436 N.C.S. The modified ordinances
would be introduced at this meeting and placed on thetnext Council meeting agenda for adoption.
Any additional FY 12-13 budget adjustments Would be brought forward in conjunction with the
mid—year and final budget updates later this fiscal year.
DISCUSSION
During the first quarter of fiscal year 12-13, overall General Fund revenues are trending very close
to budgeted amounts. Sales tax:revenues are up 4% during Q1 vs, a 3% growth projection in the
budget. We have not yet received any property tax revenues'but it is anticipated that revenues'will
.be=doWn slightly from budgeted amounts. Franchise fee revenue is also down'slightly but property
transfer tax,revenueisttrending over budget and charges for services revenues related to CDD are
also coming in stronger than budget during the first:quarter.
Actual,General Fund`expenditures for the first,quarteriof FY 13;are trending under budget. During
the first quartet'of FY 13,.'which'represents 25,%of the year, 22.3% of General Fund budgets have
been expended.
Agenda Review:� /��
City Attorney I _ /. . Finance Dire tor ': ' ty Nlanag •
At this time no.General Fund.budget adjustments are being recommended. When the Mid-Year
Financial Update is presented in February, 6 months of_revenues;and.expenditures will be analyzed`
and any necessary adjustments will be brought forward atthat time.
The proposed budget adjustments are for Special Revenue and Enterprise Funds for the year
ending June 30, 2013. The City adjustments..Must.betnade.by ordinance because they modify the
appropriations ordinances adopted pitrsuantto'the budget. The ordinances will be introduced,
adopted at a subsequent meeting, and take effect,30 days thereafter.
Provided..below is a summary'of the first quarter budget adjustments by fund type.
Special.Revenue Funds:
Increase appropriations for staff administration of the Public Art Program by $10,500. These
funds will pay for staff liaison support:to the Public Art Committee, along with a plaque for Robert
Ellison's Cherry Soda.
Increase budgeted revenue for certain special revenuefunds_in recognition of fees recently paid by
Regency and Quarry Heights developers. These amounts will increase available fund balances and
will not impact appropriations.
Commercial Linkage Fees 1$100,000
Housing in-Lieu Impact,Fees 3120,000
Parkland Development:ImpactFees $25,000
Open Space Acquisition Impact Fees -08 $30,000
Traffic.Mitigation Impact Fees -08 $3;175,000
Public Art Fees -08 $20,000
Enterprise Funds:
Re-establish a portion of the appropriations originally?approved for the Storm Drainage Utility,
fund 6800, back in Wastewater Storm Drain, cost center 66600. When.the-FY 13 budget was
developed, all storm water related'expenditures were budgeted in 6800, and a transfer of$299,000
was included from the Wastewater Utility to the Storm Drainage'Utility fund. This transfer was to
account for the costs associated&with storm water maintenance that were beneficial to the
Wastewater Utility. Since that time, an updated analysis of costs has been completed and it has
been determined that$234,985 is attributable.to:storm water costs benefitting the Waste Water
Utility. It has beenfurther determined that $564,234 is attributable to Storm Water costs only
Exhibit A removes the initial transfer,and breaks out the'appropriations in detail between the two
funds. When the'FY1 3 budget was developed, a transfer:(loan).from the Storm Drainage Impact
Fee fund to the.Storm Water Utility was budgeted at$500,000. Based on the analysis mentioned
above, that transfer(loan) is being increased to $564,235 for FY 13. The total amount of the loan
from the Storm Drainage Impact Fee fund to the.Storm'Water Utility fund for FY 12 and 13 will
not exceed.the Council adopted'maximum.of$80Q000.
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Exhibit A shows the detailed budget;adjustments by fund,.cost center-and account necessary to
achieve;the above-mentioned;changes to revenues, transfers and appropriations.
FINANCIAL IMPACTS
There are no General Fund financial impacts associated'with the<budget adjustments recommended
in this report. FY 12-13 Special Revenue Fund appropriations are being;increased by $10,500 to
account for staff administration of the Public Art Program. Appropriations of impact fee revenues
mentioned above will be considered in,conjunction=with=the upcoming FY 13-14 capital
improvement program budgeting process. This amendment to the FY 12-13 budget does not
include impact fee funds totaling $1.6 million received from Logan Place`between the time the FY
12-13 budget was developed and June 30, 2012. Those revenues will be reported in the FY 11-12
Comprehensive Annual Financial Report to be completed in December, and will also be
considered for appropriation during the upcoming CIP budgeting process. Any significant un-
budgeted impact fees received between now and December 31, 2012 will be included in the Mid-
Year Budget Adjustments report in February and considered for appropriation during the FY 13-14
CIP budgeting process.
ATTACHMENTS
1. Appropriations Ordinance Amendment, Special Revenue Funds
2. Appropriations Ordinance Amendment, Enterprise Funds
3, Exhibit A— Detailed FY 2012-13 151 Quarter Budget Adjustments
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ATTACHMENT 1
AN ORDINANCE AMENDING ORDINANCE NO: 2436 N.C.S.
TO CHANGE SPECIAL REVENUE FUND APPROPRIATIONS FOR THE OPERATION OF
THE CITY OF PETALUMA FROM JULY 1, 2012 TO JUNE 30,2013
BE IT ORDAINED BY THE COUNCIL OF TIIE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No.2436 N.C.S. is hereby amended for the fiscal year beginning on July 1,
2012 and ending on June 3Q 2013 in the amounts as set in the attached Exhibit A, incorporated
herein by reference, and distributed to the Various funds as set out in said exhibit and shall be
expended and used in accordance therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue,other sources and available fund balances
for the fiscal year ending June 30, 2013.
Section 3. All ordinance or parts of ordinances in conflict herewith are hereby repealed.
Section 4. The City Clerk is hereby directed,to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
INTRODUCED and ordered posted/published this day of , 2012,
by the following vote:
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ATTACHMENT.2
AN ORDINANCE AMENDING ORDINANCE NO. 2434 N.C.S.
TO CHANGE.APEROPRIATIONS FOR THE OPERATION OF THE CITY OF PETALUMA
ENTERPRISE FUNDS FROM JULY 1, 2012 TO JUNE 30, 2013
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF PETALUMA AS FOLLOWS:
Section 1. Ordinance No. 2434 N.C.S. is,hereby amended,for the fiscal year beginning on July 1,
2012 and ending on June 30,,2013 in the amounts as set in the attached Exhibit A, incorporated
herein by reference, and distributed to the various funds as set.out in said exhibit and shall be
expended and used in accordance`therewith.
Section 2. The City Council hereby finds and determines that the amount of appropriations
provided hereby does not exceed the estimated revenue, other sources and available fund balances
for the fiscal year ending June 30, 2013.
Section 3. All ordinance or parts of ordinances in conflict:herewith are hereby repealed.
Section 4. The City Clerk`is,hereby directed to post/publish this ordinance or a synopsis of this
ordinance for the period and in the manner required by the City Charter.
,INTRODUCED and ordered posted/published this day of , 2012,
by the following vote:
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Detailed FY 121131st Quarter Budget Adjustments Exhibit A
I account string
fund name Revenue Expenditures amount 'Fundgroup fund cost ctr object Type revision purpose
Waste Water Storm Drain (99,110) 99,110:Enterprise 6600 666001 51110 E Budget for Waste Water,Storrs Drain
(12,960) 12,960.Enterprise 6600 66600 52110 E
(400) 400 Enterprise 6600 66600 52210 E
(2,540) 2,540 Enterprise 6600 66600 52220 E
(1,410) 1,410 Enterprise 6600 66600 52230 E
(25,160) 25,160 Enterprise 6600 66600 52310 E
(2,230) 2,230 Enterprise 6600 66600 52320 E
(180) 180, Enterprise 6600 66600 52330 E
(260) 260 Enterprise 6600. 66600 52340 E
.(370) 370 Enterprise 6600 66600 52430 E
(100) 100 Enterprise 6600 66600 52510 E
(190) 190 Enterprise 6600 66600 52520 E
(6,625) :6,625:Enterprise 6600- 66600 55010 E
"(250) 250 Enterprise 6600 66600 53010 E
(5,000) 5,000 Enterprise 6600 66600 53020 E
(4,500) 4,500 Enterprise 6600 66600 53030 E
'(3,500) 3,500 Enterprise ''6600 66600 53060 E
(50,000) 50,000 Enterprise 6600 66600 54110 E
(125,000) 125,000 Enterprise '6600 66600 54140 E
_.,
(100,000) 4100,000 Enterprise 6600 66600 .54150 E
(4,000) 4,000'Enterprise 6600 66600 54210 E
(12,500) 12,500 'Enterprise 6600 66600 54230 E
(6000) 6,000 Enterprise 6600 66600 54250 E
(18,000) 18,000 Enterprise 6600 66600. 54260 E
(25,000) 25000 Enterprise 6600 66600 54310 E
(2,000) 2,000 Enterprise 6600 66600 54340 E
(4,000) 4,000 Enterprise '6600 66600 56210 E
(200) 200 Enterprise 6600. 66600 .56240 E
(8,000) 8,000 Enterprise 6600 66600 56250 E
(3 500) 3500.Enterprise 6600 66600 56320 E
(9250) !2,250 Enterprise 6600 66600 56550 E
773,220 (773,220) Enterprise 6600 66600 57310 E
(2,000) 2,000 Enterprise 6600 66600 57360 E
(6,000) ',6,000 Enterprise 6600 66600 61015 E
(5,000) 5,000 Enterprise 6600 66600 62210.E
Storm Drainage Utility (128140) 120140,Enterprise 6800 68100' 51110E Budget for Storm Drainage Utility
.(15:710) 15,710 Enterprise 6800 68100 52110'E
(490) 490 Enterprise 6800 68100 52210 E
(3,070) 3,070 Enterprise 6800 68100, 52220 E
(1,700) 1,700 Enterprise 6800 68100 52230 E.
(30500) 89,500 Enterprise 6800. 68100 ,52310 E
(2,710) .9,710'Enterprise 6800 68100 52320 E
(220) 220 Enterprise 6800 68100 52330 E
(310) 310 Enterprise 6800 68100 52340 E'
(450) 450 Enterprise 6800 68100 52430 E
(120) X120 Enterprise 6800 68100 52510 E
(240) 240 Enterprise 6800 68100 52520 E
(6,625) 6,625,Enterprise 6800 '68100 55010'E
(250) 250 Enterprise 6800 68100 53010 E
(20,000) 20,000 Enterprise 6800 68100 53020 E
(4,500) 4,500 Enterprise 6800 68100 53030 E
(3,500) 3,500 Enterprise 6800 68100 53060 E'
(4,600) 4;000 Enterprise 6800 68100 54210 E
(12,500) 16500 Enterprise 6800 68100 54230 E
(2,000) 2,000 Enterprise 6800` 68100 54340.E.
(3,500) 3,500 Enterprise 6800 68100 56320 E
(200) 200•Enterprise 6800 68100 56530'.:E
(6250) 2,250.Enterprise 6800 68100 56550 E
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Detailed FY 12/13 1st Quarter Budget Adjustments Exhibit A
'I accountstrinq I
fund name Revenue Expenditures -;amount Fundgroup. fund cost ctr object Type revision purpose
Waste Water Operating (299.000) 299,000 Enterprise 6600 66100 69910 E Transfer no longer needed due to cost
Storm Dra nage Utility (299 000) (299,000)Enterprise. 6800 68100 49910 R allocation between YVW Stomi'Drain
(299000): (299,000) i and Storm Drainage Utility
Storm Drainage Impact Fees 64235 (64 235)Special Revenue, 2155 21550 69910 E Additional transfer(loan)from Storm
Storm Drainage Utility 64,235 .64235 Enterprise 6800 68100 49910 R. Drainage Impact Fees for'.Storm
64,235 64,235 - Drainage Utility appropriations.
Public An Fees 10,000 (10,000)Special Revenue 2180 21800 54110 E Appropriations for staff admini-
500 '(500).Special Revenue 2180 21800 53010 E stration of the public art program.
10,500 (10,500)
Revenue budget increase.
Commercial Linkage Fees 100,000 100,000 Special Revenue 2115 21150 4211D.R Fees paid by Regency!Target
Housing in-Lieu Impact Fees 120,000 120,000 000 Special Revenue •2130 21300 42110 R Fees paid by Quarry Heights
Parkland Development Impact Fees 25,000 25,000 Special Revenue ,2142 21420 42110 R Fees paid by Regency/Target
Open Space Acquisition Imp Fees-08 30,000 30,000 Special Revenue 2143 21430 42110 R Fees paid by Regency!Target
Traffic Mitigation Impact Fees-09 3,175000 9,175000 Special Revenue 2161 21610 42110 R Fees paid by Regency/Target
Public Art Fees 08 20,000 20,000 Special Revenue 2180 21800 42110 R Fees paid by Regency/Target
3,470,000 - '3,470,000
_. . GRAND/TOTAL i3 235,235_.__..(224'.265)'/3,459,5004
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