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HomeMy WebLinkAboutStaff Report 3.F 11/19/2012 A genclai Itewv #.3 . F ,�P'Lt'dr 485e, DATE: November 19, 2012 TO: Honorable Mayor and Members of the City Council through City Manager FROM: Claire Cooper, City Clerk SUBJECT: RESOLUTION ADDING AN ADULT MEMBER TO THE PETALUMA YOUTH COMMISSION AND REPEALING AND UPDATING PREVIOUS ENABLING LEGISLATION FOR THE PETALUMA YOUTH COMMISSION RECOMMENDATION It is recommended that the City Council adopt the attached resolution adding an adult member to the Petaluma Youth Commission and repealing and updating previous enabling legislation For the Petaluma Youth Commission. BACKGROUND At the November 5, 2012 Regular Petaluma City Council/PCDSA Meeting, the Council directed staff to prepare an amendment to the Youth Commission enabling legislation to add an adult member, increasing the size of the Commission to 24 members - 8 adults and 14 youth, thereby bringing the number of adults currently serving on the Commission to eight. DISCUSSION The attached draft resolution amends the previous enabling legislation (Resolution 2010-020 N.C.S.) to increase the number of adult members of the Commission to 8. Current members of the Commission will continue to serve the remainder of the terms to which they were appointed. FINANCIAL IMPACTS None. ATTACHMENTS 1. Draft resolution. Agenda Review: q City Auorne �, Finance Director City Manager iscritatner I Resolution No. 2012- N.C.S. of the City of Petaluma, California ADDING AN ADULT MEMBER TO THE PETALUMA YOUTH COMMISSION AND REPEALING AND UPDATING PREVIOUS ENABLING LEGISLATION FOR THE PETALUMA YOUTH COMMISSION WHEREAS, the City Council created the Youth Commission ("Commission") by resolution in 1999 by Council Resolution 99-204 N.C.S.; and, WHEREAS, the City Council repealed and updated the enabling legislation in 2008 by Resolution 2008-226 N.C.S.; and, WHEREAS, the City Council added a member of the City Council as a Council liaison and voting member of the Commission by Resolution no. 2010-020 N.C.S. adopted February I, 2010; and, WHEREAS, at the November 5, 2012 City Council meeting, the City Council directed staff to prepare an amendment to the Commission enabling legislation to add an adult member, increasing the size of the Commission to 24 members, and appointed two new adult members to the Commission, thereby bringing the number of adults currently serving on the Commission to eight. NOW, THEREFORE, BE IT RESOLVED that: 1. Repeal. All previous resolutions relating to the Commission are repealed and superseded by this resolution, except for any previous resolutions appointing current Commission members. 2. Continuance of Current Terms. Subject to the terms of this resolution, current members of the Commission shall continue to serve for the remainder of the terms to which they have been appointed. 3. Composition. The Commission shall consist of twenty-four members, as follows: • Eight adults (ages 21 or older), and fourteen youth (eighth grade through age 20) shall be appointed by the City Council from the community at large. Members shall live within the local school district boundaries. 2 • One member of the Recreation, Music, and Parks Commission (RMPC), shall be recommended by the RMPC, who shall serve as liaison between the Youth Commission and the RMPC, and who shall be a voting member of the Commission. • One member of the City Council, shall be selected by the City Council, who shall serve as liaison between the Commission and the City Council, and who shall be a voting member of the Commission. 4. Selection Process. In April of each year, notice will be provided announcing upcoming openings on the Commission (by means of networking, articles, flyers, advertising, and other means). During the month of May, a sub-committee of the Commission will review applications of youth applicants and interview youth candidates. Recommendations will be conveyed to the City Council who will make all Commission appointments. 5. Mission. The purpose of the Commission is to be an advocate for the well-being and development of City of Petaluma youth through the age of 21 in the five areas of: health, safety, recreation,jobs, and community engagement. 6. Duties/Authority. The Commission's duties shall include education, public relations and fundraising relating to issues of importance to youth in the Petaluma community, providing advice to the City Council regarding such matters, and such other duties as may be prescribed by ordinance, resolution, rule or direction of the City Council. The Commission's duties do not include oversight of Petaluma staff, contractors or operations. The Commission has no authority to employ any person or incur any expense or obligation without the approval of the City Council. The commission shall have the right to establish such procedures and regulations as it deems appropriate for the conduct of its meetings, the selection of its officers and the performance of its functions, consistent with applicable law, including all applicable City ordinances, regulations, rules and/or direction of the City Council. 7. Terms. The terms of office of each member, other than the Council Liaison and the RMPC Liaison shall be two years. The Council Liaison shall be appointed annually in January by the City Council to serve for that calendar year. The RMPC Liaison shall be appointed annually to serve a one-year term from July I —June 30. The members' terms shall be staggered such that the terms of no more than ten members shall expire in any given year. Notwithstanding the expiration of a member's term pursuant to this provision, and subject to provision 8 of this Resolution, and section 55 of the City Charter, which provides that no person shall be reappointed as a member of a City commission who has served continuously for six years, until at least one year shall have elapsed after the expiration of the sixth year of service, members shall serve until a successor is appointed by the City Council. 8. Resignation/Removal. The City Council may declare the office of a member vacant: upon the resignation, death, or disability that results in the inability of a member to perform her/his duties; loss of residency or other status required for the member to be eligible to serve; unexcused absence of a member from three consecutive regular meetings of the Commission; or for any other reason in the Council's sole discretion. 9. Vacancies. Upon declaring a Commission seat vacant for any reason, the Commission will implement the selection process and the City Council shall thereupon appoint a qualified person to fill the vacancy for the unexpired term. 10. Quorum/Action. A quorum of 13 members is required to meet and conduct business. Fewer than 13 members or if no members are present, staff to the Commission, may adjourn meetings of the Commission in accordance with all applicable requirements of the Ralph M. Brown Act (California Government Code Section 54950 et seq.). All actions or recommendations of the Commission shall be made at a meeting at which a quorum of the Commission is present and shall be made by majority vote of the members present. A tie vote shall constitute no action on the motion, proposed action or recommendation. I I. Staff. The City's Recreation Services Division shall advise and support the Commission as appropriate in the performance of its duties. Under the power and authority conferred upon this Council by the Charter of said City. REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Approved as to Council of the City of Petaluma at a Regular meeting on the day of 'brim 2012,by the following vote: City Attorney AYES: NOES: ABSENT: ABSTAIN: TEST: City Clerk Mayor 2000794.1