HomeMy WebLinkAboutStaff Report 3.B Part 1 12/3/2012 w�ALU A genacv Itev 3
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DATE: December 3,2012
TO: Honorable Mayor and Members of the City Council through City Manager
FROM: William Mushallo, Finance Director
SUBJECT: Claims.and Bills for October, 2012
RECOMMENDATION
It is recommended that the City Counciladoptthe attached Resolution to Accept Claims and
Bills for October, 2012.
BACKGROUND:
The City Charter requires thatall Claims and Bills are examined by the City Auditor and
approved by the City Manager.
Charter Section 64 provides, in part: The Auditor shall examine all payrolls, bills and other
claims and demands against the:City,.and shall issue no warrant or check for payment unless he
finds the claim is in proper form,;correctly computed and duly certified; that it is justly and
legally due and payable; thay.a budget appropriation has been made therefore which has not been
exhausted, or that the payment has been otherwise legally authorized; and that there is money in
the City Treasury to make payment. (Reso. No. 101, ch.204, 6-23-51; Reso. No. 1, 6-13-61).
DISCUSSION:
The City presents all paid Claims and Bills to the City Council for review and acceptance. The
City s'checktregister lists payments made by electronic fund transfers first, and a four-digit
number identifies them. The payments made by check are listed next, and a six-digit number
identities them. The,eleetronie fund transfers are processed through the Accounts Payable system
and follow'the rsame numbering system as the checks.
At its March 5;,2012 meeting, the City Council requested additional detail regarding attorney's
costs, to be included with the monthly statement of claims and bills. These are provided in
Attachinent'2'to this report
There was one payment for July made to Meyers, Nave in the month of October. The payments
for August and September will be processed in November.
Agenda Review:
City Attorney Finance Direct/ City Mandlia r
FINANCIAL IMPACTS:
Claims for October, 2012 for all funds, total $9,275,468.95. Of that amount $341,319.34 are
claims in the General Fund. The balance of the claims in all other funds is $8,934,149.61.
ATTACHMENTS
1. Resolution to Accept Claims and Bills for 2012
2. Meyers Nave billing.for July 2012
® Items listed below are large in volume and are?not attached to this report, but may be viewed in the
City Clerk's office.
The Register is on file with the City Clerk's Office and is available on the City's Website at the following
link:
http://petaluma.granisus.comNiewPublisher.php?view_id=3
ATTACHMENT 1
CITY OF PETALUMA, CALIFORNIA
RESOLUTION TO ACCEPT CLAIMS AND BILLS FOR OCTOBER 2012
WHEREAS, the City Charter requires that the City rAuditor shall examine all claims and bills
and the City Manager shall approve them for payment; and
WHEREAS, the following claims and bills have been examined by the City Auditor and have
been approved for payment by the City Manager:
Check Numbers: 118788 through 119363
NOW, THEREFORE, BE IT RESOLVED;that the City Council accepts said claims and bills
as paid.