HomeMy WebLinkAboutResolution 2012-158 N.C.S. 11/19/2012 Resolution No. 2012-158 N.C.S.
of the City of Petaluma, California
AUTHORIZING CITY MANAGER TO SIGN PURCHASE DOCUMENTS
FOR TYLER CASHIERING SOFTWARE IN THE AMOUNT OF 538,407
WHEREAS, the City of Petaluma's most recent financial audit recommended an improved user
identification system within the City's cashiering system, and,
WHEREAS, the current cashiering system is based on a software system that has not performed
adequately for integration purposes and does not allow access over a broad base of City users; and,
WHEREAS,the Tyler Cashiering Module ("Eden system") is the same software used for the
City's financial system and therefore will facilitate better integration of the cashiering system and the
financial system; and,
WHEREAS, the Eden system will reduce annual maintenance costs over time and allow
cashiering information to be available to all City staff, rather than a limited number of users; and,
WHEREAS, the City has obtained a cost quotation from Tyler Technologies for the Eden
system which was previously competitively bid and awarded through the National Joint Purchasing
Alliance, and therefore conforms to Petaluma Municipal Code section 4.04.100, providing an exception
to a City formal bid process.
NOW, THEREFORE, BEIT RESOLVED by the City Council of the City of Petaluma as
follows:
The City Council authorizes the City Manager to execute purchasing documents to acquire
cashiering software, training and consulting services and one year of annual maintenance from
Tyler/Eden not to exceed the sum of$38,407, plus travel costs and applicable sales, personal property or
other similar taxes, as outlined in the Sales Quotation from Tyler Technologies dated September 6, 2012
and attached hereto as Exhibit A.
Under the power and authority conferred upon this Council by the Charter of said City.
REFERENCE: I hereby certify the foregoing Resolution was introduced and adopted by the Appr rov d as to
Council of the City of Petaluma at a Regular meeting on the 19th day of November, pn:
2012, by the following vote: 1
City Attorney
AYES: Albertson, Barrett, Mayor Glass, Harris. Healy, Kearney,Vice Mayor Renee
NOES: None
ABSENT: None
ABSTAIN: None n, / '• ,� 1 /
ATTEST:
L/L--Owl A I 4
City Clerk Mayor
Resolution No. 2012-158 N.C.S. Page 1
Exhibit A
Quoted By: Christina Hendrickson
+ I£C Date: 09/06/2012
JW Quote Expiration: 12/30/2012
Quote Name: Tyler Cashiering
Quote Number: 27895
Sales Quotation For:
Tim Williamsen Mr. Phone:(707)778 4573
City of Petaluma
PO Box 61 Fax:
Petaluma,CA 94953 Email:timw(feci.petalurna.ca.us
1 Software
u : " � e1 -Xk` .,, f ut .Yfiw 6' = .
*;„As ">to -�' ,C-t',c ;: .�F;;'si,f, P ��.,;� .
Y` "fdi .ani,� P rc`+f, m.,- w .,�?r� m �:x r.:a',�3., f��J..'i:§ h ank.
OP-CASH-SW-E Tyler Cashiering-Software 1.00 532,000.00 $32000.00 $8,000.00 524,000.00
Total: Total,
$8,000,00 $24,000.00
2 Services
Training
01.;01%-N {
24Sei`i ai a yM 4F g 'ilep l , «�$ $ irii 9r7 )
Vc t C?;+tiG."?itit 5.1, ;INn- Ma ? $en , ,1±,45 " . 7.:0. nm .<a
OF-CASH-CS-E Tyler Cashiering-Consulting 1.00 $1,20000 $1,20000 $0.00 $1,200.0$1
OF CASTETR-C Tyler Caehicimg:Training!. 500 'S1,^2_00.00, 56;00000 .$0.00 $600100
Total:
$7,200.00
Total Total Total Total Total
h
Other Consulting: Training: Conversion Services-
ri Services: Services:
$0.00 50.00 57,200.00 $0.00 $7,200.00
Total Training Total
Days:6 Consulting
Days.0
3 Maintenance gy{
�i,' t&&d `5a �^-05 } "` D om . le#� v * e tthaor�' nr" p3o$»115r•=' +3Y61
.4:Sa Trx 1.4,1 'rt,u , al,,:alikit3u..�£ v„FY ,.'�M i ' .�f'F,fiKMS$ M FA ,.:1 ;a13::GA
OP-CASH-SP-H Tyler Cashiering-Support LOU $:,76000 55,760.00 $0.00 $5760.00
Total: Total:
$0.00 $5,760.00
4 Hardware yccY �(
t�r£;;,�;�. C i t 1 YS» Yr4 5 \mkt t
1,E v_ s;e '-'�-Ai.t*'a7 'i ,6i's, s r > r:_ a�,° a,�' :e>„< 32415�"`rile swS4,�
1
VAR-CASH-HOW 3610-ED ID Tech blinin1ag U513 Reader 1.00 36200 $62,00 $0.00 562.00
Total: Total,
City ofPefcdumc Page I oft
Resolution No. 2012-158 N.C.S. Page 2
$0.00 $62.00
Summary Fees Maintenance
Total Software $24,000.00 $5,760.00
Total Services $7,200.00
Total Hardware $62.00
Summary Total $31,262.00 55,760.00
Comments
Tyler's quote contains estimates of the amount of services needed,based on our preliminary understanding of the size and scope of your
project The actual amount of services depends on such factors as your level of involvement in the project and the speed of knowledge
transfer.
Prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy.
Tyler's prices do not include applicable local,city or federal sales,use,excise,personal property or other similar taxes or duties,which you
are responsible for determining and remitting.
in the event Client cancels services less than MO(2)weeks in advance,Client is liable to Tyler for(i)all non-refundable expenses incurred
by Tyler on Client's behalf;and NO daily fees associated with the canceled scrviccs if Tyler is unable to re-assign its personnel,
For existing EDEN Clients,the fees are billed as follows:
-100%of Application Software License Fees upon delivery of the software products
-100%of the Year 1 Application Software Maintenance Fees are billed upon Initiation(first day of training)
-100%of the Third Parry Product License Fees/Purchase Price upon delivery of the third party products
- 100%of the Year 1 Third Party Product Maintenance Fees upon delivery of the third party products
.Services and associated expenses as provided/incurred.
Payment is due within 30 days of invoice receipt.Quote is subject to existing Contract.
Optional Software and Services-not included in Totals ,��y��j� ,.,a �y f .r ytln}
H�1`y.t g. y� ics9, 44 y t ,rpypa'P` " " :r1.C'"rry, ph RMi1q±N .°MC }n!'@:
5. ��I. {�� 1+ ib Yn. MFx M/A ,Y. M`��v aY i.{.#( �J4W A XF t t✓4
VAR-CAS1-I-IIDW-3601- Hand Held Scanner-Model I Uo $}55.0(1 5385.00 50.00 $385,00
ED -16006
VAR CASH-HDW 3606 ;Pnnia (LPSONTM H6000ut)'. I00 ;:$1,10000 $1 70000 5000 '.$140000
VAR-CASI 1-11DV1'-3607- Cash Drawer 1.00 $230300 S230.00 50.00 $230.00
'r.D
Orion otherwim indtcaied In the Cayuga or Amendment thereto,pricing fa option,i tarn win be hald at.ix gbh/tenths from the Quote date or the
arram.e Date of me ee,umot.taint hese,is fete,. Total'$2,015.00
Customer Approval: Date: 33..3,,.3.__
Print Name: _ P.O. #:
All primary vewcs quoted in u5 Dollars
City of Petaluma Page 2 of 2
Resolution No. 2012-158 N.C.S. Pale 3