HomeMy WebLinkAboutResolution 2012-158 N.C.S. 11/19/2012Resolution No. 2012-158 N.C.S.
of the City of Petaluma, California
AUTHORIZING CITY MANAGER TO SIGN PURCHASE DOCUMENTS
FOR TYLER CASHIERING SOFTWARE IN THE AMOUNT OF S38,407
WHEREAS, the City of Petaluma's most recent financial audit recommended an improved user
identification system within the City's cashiering system, and,
WHEREAS, the current cashiering system is based on a software system that has not performed
adequately for integration purposes and does not allow access over a broad base of City users; and,
WHEREAS, the Tyler Cashiering Module ("Eden system') is the same software used for the
City's financial system and therefore will facilitate better integration of the cashiering system and the
financial system; and,
WHEREAS, the Eden system will reduce annual maintenance costs over time and allow
cashiering information to be available to all City staff, rather than a limited number of users; and,
WHEREAS, the City has obtained a cost quotation from Tyler Technologies for the Eden
system which was previously competitively bid and awarded through the National Joint Purchasing
Alliance, and therefore conforms to Petaluma Municipal Code section 4,04.100, providing an exception
to a City formal bid process.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Petaluma as
follows:
The City Council authorizes the City Manager to execute purchasing documents to acquire
cashiering software, training and consulting services and one year of annual maintenance from
Tyler/Eden not to exceed the sum of $38,407, plus travel costs and applicable sales, personal property or
other similar taxes, as outlined in the Sales Quotation from Tyler Technologies dated September 6, 2012
and attached hereto as Exhibit A.
Under the power and authority conferred upon this Council by the Charter orsaid City
i
REFERENCE: 1 hereby certify the foregoing Resolution vas introduced and adopted by the AppIrov d as to
Council of the City of Petaluma at a Regular meeting on the 19" day of November, pn:
2012, by the following vote: I
City Attorney
AYES: Albertson, Barrett, Mayor Glass, 1-larris, Ileafy, Kearney, Vice Mayor Renee
NOES: None
ABSENT: None �7�7
ABSTAIN: Noftp,�
neATTEST: CMayor
Resolution No. 2012-158 N.C.S. Page I
Quoted By: Christina Hendrickson Exhibit A
9*44°a brier Date: 09/06/2012
0 JW Quote Expiration: 12/70/2012
Quote Name: Tyler Cashiering
Quote Number: 27895
Sales Quotation For:
Tim Williamsen Mc Phone: (707) 778-4573
City OfPetaluma
PO Box 61 Fax:
Petaluma, CA 94953 Email timwcci.petalurue.ca.us
1 Software
OP -CASH -SW-➢ Tyler Cashiering - Software 1.00 532,000.00 $320000 58,000A0 524,000rO
Total: 'fatal
$S,OOo,00 $24,000.00
2 Services
OP-CASH-CS-E
Tyler Cashiering-Cr,,,Wting 1.00 81,20000
$1,200.00 $0oQ
$1,200,(a)
OFCASI17R-E
Tylcr Caehicimg.Tranring. 500 'SI,^_00.00,
56;000 OQ g0;OG
$6,000.00 -
- -
Total:
, _ Tom[ Total
Total Total
Total
Othar Consulting:
Training: Conversion
Services-
Services:
Services:
$0.00 SQ-oo
S7 200M $0.00
S7,20000
i
Total Training
Total
Consulting
Days:6
Days
3 Maintenance
F r f
OT-CASIJ-SPA..
'1'vlo1 Cashiering - Support L00 55,76000
55,760.00 $0.00
$5760.00
Total:
Total:
$0.00
$5,760,00
4 Hardware
VAR -CASH-HDW-3610-ED ID Tech MiniMa¢US➢Reader
City of Pe!cdurna
562,00 SO.00 562.00
Total: Total,
Page 1 of
Resolution No.2012-158 N.C.S. Page 2
$0.00 $62.00
Summary Fees Maintenance
Total Software $24,000, 00 $5,760, 00
Total Services $7,200.00
Total Hardware $62,00
Summary Total $31,262.00 $5,760.00
Comments
Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the size and scope ofyour
project The actual amount of services depends on such factors as your level of involvement in the project and the speed of knowledge
transfer.
Prices submitted in the quote do not include travel expenses incurred in accordance wilt Tyler's then-cul Business Travel Policy.
Tyler's prices do not include applicable local,city or federal sales, use, excise, personal property or other similar taxes or duties, which you
are responsible for determining and remilting
In the event Client cancels services less than tevof 2) weeks in advance, Client is liable to Tyler for fi) all non-refundable expenses inetured
by Tyler on Client's behalf, and fill daily fees assuciaed with the canceled dervires If Tyler is unable to rc-assign its personnel,
Fm existing EDEN Clients, the fees are billed as follows:
100% of Application Sunware License Fees upon deli very of the software products
- 100%of the Year I Application Software Maintenance Pees are billed upon Initiation (first guy of training)
100%ofthe Third Party Product Licanw Ecus(Pttrl Price upondelivcry ofthe thiulparty products
100% of the Year I Third Parry Product Maintenance pees upon delivery of the third party products
Services and associated expenses as provided/incurred.
Payment Is due within 30 days of invoice receipt. Quote is subject to existing Contract.
Optional Software and Services - not included in
VAR-CASFI-I4DW-3601-
Hind Held Scanner-Modcl
I (to
5385.00
S385.00
So.00
$395,00
ED
46000
VAR CASED. 3606
;Prmtn fBPSON TMFI6000it)'.
100
;:SI,10000
SI70000
5000
.$140000
VAR-CASI-1-1IDV1'-3607-
CashDrawer
Uo
S23d-00
S230.00
Sit 00
S230.00
6D
uo(sr oihvA , Inat,,,d in tun Co,,,an
is A,oeaume„e mv,e,i, pdd„ e Jis op"o-1
nos will is,
nald u, .s ucii.mae
fioo, me Qoom
ram,„,M
Eff", ,I nice ar raw C",,ry". , 1,,�
kn, is ,rrer.
Total S2,015.00
Customer Approval:
Print Name:
All 1-i-11 i-� os D-,ms
Dare:
P.O. #:
Cite of Pelalumn Page 2 of 2
Resolution No.2012-158 N.C.S.
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